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Department Office Assistant Jobs in Riverside, CA

Vista Real Post Acute

Business Office Assistant

Beaumont, CA · On-site

$17.25 - $22.50/hr

... Office Manager in administration tasks. • Performs clerical, accounting functions such as cash ... departments within the facility. • Assist in recording all incidents/accidents. File in ...

New

PACS Inc

Business Office Assistant

Beaumont, CA · On-site

$17.25 - $22.50/hr

... Office Manager in administration tasks. • Performs clerical, accounting functions such as cash ... departments within the facility. • Assist in recording all incidents/accidents. File in ...

New

PACS

Business Office Assistant

Beaumont, CA · On-site

$17.25 - $22.50/hr

... Office Manager in administration tasks. • Performs clerical, accounting functions such as cash ... departments within the facility. • Assist in recording all incidents/accidents. File in ...

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Showing results 21-40

All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Riverside, CA

Department Office Assistant information

See Riverside, CA salary details

$10

$19

$26

How much do department office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for department office assistant in Riverside, CA is $19.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.07 per hour, depending on experience, location, and employer.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What are popular job titles related to Department Office Assistant jobs in Riverside, CA?

For Department Office Assistant jobs in Riverside, CA, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Riverside, CA look for?

The top searched job categories for Department Office Assistant jobs in Riverside, CA are:

What cities near Riverside, CA are hiring for Department Office Assistant jobs?

Cities near Riverside, CA with the most Department Office Assistant job openings:

Department Office Assistant jobs near you

Office Assistant (Senior Nutrition)

Family Service Association

Moreno Valley, CA • On-site

Other

Posted 21 days ago

Job description

Office Assistant - Senior Nutrition
Job Summary
This position is responsible for the data input of client information into the associated County online program per our contract with each funding source. The Office Assistant prepares the monthly reports for all program funding sources. This is reviewed by the Office Manager and Program Administrator to submit for grant reporting and payment processing. This position is responsible to maintain client files, manage client deposits, and other duties as assigned according to Agency, program, and funding source requirements.
Essential Job Duties:
  1. Answer and direct all in-coming calls
  2. Assist in maintaining all client records pertaining to Senior Nutrition Program in the appropriate County online program (Riverside - RTZ and in San Bernardino - Wellsky.)
  3. Assist in maintaining current, up to date office client files (hard copy) according to Agency and funding source program requirements for audit purposes.
  4. Retain in all records and reports required by program and funding source to be maintained by the Agency in an organized and secured location, following HIPAA
  5. (Health Insurance Portability and Accountability Act) policies/procedures for client confidentiality
  6. Create and maintain Excel spreadsheets for documenting/tracking of program meals and funding source revenues.
  7. Assists in completing monthly billing report for assigned County & funding sources on required schedule due dates from each funding source.
  8. Has a working understanding of Title III Elderly Nutrition Program requirements and contractual responsibilities of their assigned funding source(s)
  9. Assist with program client intake and assessment process.
  10. Assist in maintaining and updating Client C-2 Home Delivered Client Routes
  11. Assist in maintaining and updating Client C-1 Congregate Dining Intake documentation.
  12. Assist in Continuous Quality Improvement (CQI) process as needed to improve department, and Agency success.
  13. All other duties as directed by management
  14. Punctual and regular attendance.
  15. Assume Office Manager Responsibilities in Office Manager's absence
Technical Skills, Knowledge and Abilities:
  1. Critical thinking and problem-solving skills.
  2. Time management, organizational and prioritization skills.
  3. Ability to maintain confidentiality in all aspects of the job.
  4. Ability to manage multiple priorities.
  5. Ability to diffuse and manage volatile and stressful situations
Qualifications: Technical Skills, Knowledge and Abilities
  • High school Diploma or GED
  • Two years clerical experience
  • Computer literate (Word, Excel, Access); type 35-45 wpm
  • Complete clerical test administered by HR with a passing score
  • Accounting knowledge
  • Background Clearance with a Criminal Record
  • Bilingual preferred
  • Able to work with a diverse population
  • Ability to read and write English and to communicate at the level required for successful job performance.
Licenses & Certifications:
  • Current CA Driver's License, proof of Automobile Insurance and an available vehicle
  • CPR and First Aid certifications required and must be maintained throughout employment with FSA

Physical and Mental Demands
  1. Ability to bend over and down
  2. Ability to stoop, crouch, kneel and grasp.
  3. Have full range of motion, and the ability to ben lift and carry 30lbs.
  4. Ability to stand three or four hours per day continuously.
  5. Ability to function in an active office environment.
  6. Ability to handle multiple tasks simultaneously.
  7. Ability to work with and meet multiple deadlines.
  8. Ability to cope with a fast-changing work environment.
  9. Contribute to the organization culture of the department with a positive attitude and
  10. professional Demeanor.
  11. Ability to multi-task and stay focused with many interruptions.
  12. Ability to deal with many different personalities.
  13. Ability to stay composed under difficult situations.
  14. Working at desk for extended periods of time.

FSA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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