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Department Office Assistant Jobs in Riverside, CA

Larry Methvin Installation Inc.

Office Assistant

Santa Ana, CA · On-site

$17.50 - $23/hr

... for a Office Assistant. We are a Glass Fabricator and Distributor with clients in the building ... The position requires: * 2+ years of experience in a similar department * proficiency in the use of ...

Pacs

Business Office Assistant

Hemet, CA · On-site

$20 - $25/hr

This position works closely with residents, families, facility leadership, and various departments to ensure efficient business office operations. Essential Duties & Responsibilities * Assist with ...

Chapman University

Central Office Assistant

Orange, CA · On-site

$16.90/hr

Responsibilities The following tasks are expectations of Office Assistants: * Answering phones ... Supporting departmental operations * Providing quality customer service experiences - both over the ...

GATEKEEPER SYSTEMS

Front Office Assistant

Lake Forest, CA · On-site

$20 - $24/hr

FRONT OFFICE ASSISTANT GATEKEEPER SYSTEMS, INC. FOOTHILL RANCH, CA At Gatekeeper Systems, we're ... It is subject to change, in alignment with company/department needs and priorities. Gatekeeper ...

PACS Inc

Business Office Assistant

Beaumont, CA · On-site

$17.25 - $22.50/hr

... Office Manager in administration tasks. • Performs clerical, accounting functions such as cash ... departments within the facility. • Assist in recording all incidents/accidents. File in ...

memorial care

Front Office Assistant

Santa Ana, CA · On-site

$23/hr

Santa Ana, CA Department: Primary Care (FM/IM/Peds) Status: Full time Shift: Days (8hr shift) FOA Level 1 - 0 to 2 year of Experience Pay Range: $23.00/hr - $28.64/hr FOA Level 2 - 2 years of ...

PACS

Business Office Assistant

Beaumont, CA · On-site

$17.25 - $22.50/hr

... Office Manager in administration tasks. • Performs clerical, accounting functions such as cash ... departments within the facility. • Assist in recording all incidents/accidents. File in ...

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Riverside, CA

Department Office Assistant information

See Riverside, CA salary details

$10

$19

$26

How much do department office assistant jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for department office assistant in Riverside, CA is $19.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $22.07 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

How much is a department office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $45,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. The role often requires proficiency in office software and strong organizational skills.

What are popular job titles related to Department Office Assistant jobs in Riverside, CA?

For Department Office Assistant jobs in Riverside, CA, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Riverside, CA look for?

The top searched job categories for Department Office Assistant jobs in Riverside, CA are:

What cities near Riverside, CA are hiring for Department Office Assistant jobs?

Cities near Riverside, CA with the most Department Office Assistant job openings:

Department Office Assistant jobs near you

OFFICE ASSISTANT

Irvine, CA • On-site

The Management Trust
Real Estate • 501 - 1,000 employees
Learn more about The Management Trustexternal

$19/hr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

The Management Trust
Position Title: Office Assistant
Location: Irvine, CA
Reporting To: Office Manager
Status: Non-Exempt, Full-Time
Salary: $19.00/Hourly
COMPANY PROFILE:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients' needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
The Office Assistant is responsible for providing mailing and other administrative support for our internal and external clients serviced by our office, including, but not limited to the specific tasks outlined below.
JOB DUTIES AND RESPONSIBILITIES:
  • Process daily incoming mail, prepare for distribution, and post outgoing mail
  • Make copies, print envelopes, use the folding/inserting machine, and log postage
  • Prepare and maintain welcome packet materials; record postage charges
  • Inventory, order, and distribute print/mailing supplies
  • Maintain a stocked and organized supply area
  • Prepare office mail for daily pickup
  • Monitor copier supplies (i.e. paper, toner, etc.) throughout the day; reorder as necessary
  • Contact/coordinate appropriate vendors for equipment service needs
  • Provide periodic relief for the Division Receptionist (if the Receptionist is absent, during lunch periods, etc.)
  • Conduct research as directed by the Division Vice President of Community Management
  • Other duties and special projects as assigned
QUALIFICATIONS:
  • Experience in reception and customer service preferred
  • High School Diploma (or equivalent)
  • Proficiency in administrative support - generally between 1-4 years
  • Solid knowledge of Microsoft Outlook, Excel, and Word; intermediate skills a plus
  • Conflict resolution skills
  • Ability to meet deadlines and address time-sensitive issues
  • Superior multi-tasking skills
  • Excellent written and verbal communication
  • Ability to provide high-level customer service with astute attention to detail and organization
  • Must be a team player
  • Ability to manage workflow amid shifting priorities
  • Willing to learn Company process and procedures, and learn/use proprietary software
  • Adaptable and dependable with a solid attendance record
  • Professional and respectful demeanor with all internal and external customers at all times
ESSENTIAL FUNCTIONS:
  • Use standard office equipment, including: computer, phone, copier/scanner, etc.
  • Be stationary for periods of time
  • Relocate up to (25) pounds
SUPERVISES OTHERS? IF SO, LIST:
  • None
SCHEDULE & TRAVEL:
  • Monday thru Friday, 8:00am to 5:00pm
  • This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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