Construction Administrative Assistant Jobs in Riverside, CA

Join KASA Construction Inc. as a Bilingual Construction Administrative Assistant!

Job Title: Bilingual Construction Administrative Assistant

Company Name: KASA Construction Inc.

Salary: $17.00 - $20.00 per hour, depending on experience

Full Job Description

KASA Construction Inc., one of Southern California's leading heavy-civil construction and engineering companies, is seeking a highly organized and motivated Bilingual Construction Administrative Assistant to join our team. This role is essential in providing support across multiple departments, including Estimating, Project Management, Payroll, and HR. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and align with KASA's culture of integrity, professionalism, and innovation.

Who we are:

KASA Construction Inc. is a full-service General Engineering Firm, specializing in Public Works and Commercial construction. With a broad range of license classifications, KASA maintains a competitive edge in delivering complex projects across sectors such as parks, schools, roads, and highways. Utilizing cutting-edge technology both in the office and the field, KASA has built a strong reputation for excellence in project execution. Serving a wide array of clients, including local, state, and federal agencies, KASA Construction's commitment to quality, strict timelines, and budgetary compliance ensures a rewarding experience for clients and project stakeholders alike. KASA is proud to be a certified women-owned and micro-business.

Responsibilities include but are not limited to:

• Administrative Support
• Provide administrative assistance across various departments, including Estimating, Project Management, and Payroll.
• Answer and route incoming calls professionally and courteously.
• Assist with filing, data entry, and general office tasks.
• Manage office organization to ensure a clean, modern, and functional workspace.
• Accounts Payable & Invoice Management
• Scan, sort, and route invoices for approval.
• Verify the accuracy of invoices by cross-referencing shipper tickets and purchase orders.
• Enter invoices into Foundation Software for timely processing.
• Gather and organize releases, certified payrolls, and other required documentation from subcontractors and vendors.
• Reconcile vendor statements and ensure proper lien releases are on file.
• Financial Recordkeeping
• Prepare invoices for payment and negotiate credits as needed.
• Maintain accurate records of transactions, including credit card expenses.
• Track and locate invoice backups and maintain return receipts for payments.
• Data Entry & Reporting
• Perform data entry and ensure the accuracy of credit card transaction records.
• Collaborate on process improvements to streamline administrative workflows.
• Customer Service
• Act as the first point of contact for clients, vendors, and visitors.
• Uphold a high standard of etiquette and professionalism in all interactions.

The ideal candidate should possess:

• Experience: Minimum 2 years of experience in accounts payable within the construction industry (preferred).
• Technical Skills:
• Proficiency in Microsoft Office Suite.
• Familiarity with Foundation Software or other accounting software (preferred).
• General understanding of prevailing wage and public works projects (preferred).
• Interpersonal Skills:
• Strong communication and problem-solving skills.
• Bilingual in Spanish (required).
• Ability to work collaboratively as part of a team.
• Personal Attributes:
• Honest, reliable, and self-motivated.
• Detail-oriented with excellent organizational skills.
• Adaptable and eager to learn new processes.
• Positive attitude and ability to work under pressure.
• Education Requirements
• High school diploma or equivalent (required).
• College degree in Accounting or a related field (preferred).

Benefits:

• Health & Wellness:
• 100% Health and Dental Insurance coverage.
• Financial Perks:
• 401(k) Profit Sharing Plan.
• Work-Life Balance:
• Paid Time Off, Vacation Pay, and Sick Days.
• Unique Perks:
• Discretionary Bonuses.
• Modern and clean work environment.

Schedule:

• Full-time, Monday to Friday (8-hour shift).
• Occasional overtime may be required based on workload.

Work Location:

• Chino, CA

Ready to be part of our team? Apply today to join KASA Construction Inc. and contribute to shaping the future of Southern California's heavy-civil construction industry!KCI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

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