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Counseling Administrative Jobs (NOW HIRING)

VitalCore Health Strategies

Psychologist

Smyrna, DE · On-site

$140K - $157K/yr

... counseling, administrative meetings, writing clinical reports regarding diagnoses, prognoses, and developing treatment plans that reflect the standard of practice. The Psychologist performs ...

Georgia Tech

Administrative Professional Sr

Atlanta, GA · On-site

$17.50 - $23/hr

This position typically will advise and counsel: administrative staff . This position may supervise lower level administrative staff. Responsibilities Job Duty 1 - Prepare and manage department ...

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Counseling Administrative information

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How much do counseling administrative jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for counseling administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is a counseling administrative?

Counseling Administrative jobs involve providing support to counseling departments or professionals by handling organizational, clerical, and operational tasks. This can include scheduling appointments, maintaining client records, managing correspondence, and assisting with billing or insurance paperwork. These roles ensure that counselors and therapists can focus on their clients while the administrative aspects of the office are efficiently managed. Strong communication, organization, and confidentiality are key skills for these positions.

What is the difference between Counseling Administrative vs Counseling Coordinator?

AspectCounseling AdministrativeCounseling Coordinator
Required CredentialsTypically administrative or clerical certifications, sometimes a bachelor's degreeOften requires a master's degree in counseling or related field
Work EnvironmentOffice setting, supporting counseling staff and managing schedulesDirectly involved in client intake, program coordination, and service delivery
Employer & Industry UsageUsed in healthcare, educational, and community organizationsCommon in mental health clinics, schools, and nonprofit agencies
Search & Comparison IntentUnderstanding administrative roles supporting counseling servicesLooking for roles with direct client interaction and program management

While Counseling Administrative roles focus on supporting counseling services through clerical and administrative tasks, Counseling Coordinators are more involved in direct client engagement and program management. Both roles are essential in the counseling field but differ in responsibilities and required qualifications.

What are the key skills and qualifications needed to thrive as a counseling administrative assistant, and why are they important?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by a high school diploma or relevant certification. Proficiency with scheduling software, electronic health records (EHR) systems, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask effectively help in supporting both counselors and clients. These skills are crucial for maintaining smooth office operations, ensuring client confidentiality, and providing efficient support in a sensitive counseling environment.

What are some typical challenges faced by counseling administrative professionals, and how can they effectively manage them?

Counseling Administrative professionals often juggle multiple responsibilities, such as scheduling appointments, maintaining confidential records, and communicating with both clients and counseling staff. One common challenge is managing sensitive information while ensuring compliance with privacy regulations like HIPAA. Additionally, the volume of requests and urgent needs can make time management demanding. Effective use of digital organization tools, clear communication protocols, and ongoing training in privacy practices help professionals navigate these challenges and support the smooth operation of counseling services.
More about Counseling Administrative jobs
What are the most commonly searched types of Counseling Administrative jobs? The most popular types of Counseling Administrative jobs are:
What job categories do people searching Counseling Administrative jobs look for? The top searched job categories for Counseling Administrative jobs are:
Counseling Administrative jobs near you
Infographic showing various Counseling Administrative job openings in the United States as of August 2026, with employment types broken down into 40% Full Time, and 60% Part Time. Highlights an 100% In-person job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Lead Administrative Assistant - Counseling & Data Services

SCHOOL OF THE OSAGE

Osage Beach, MO • On-site

Other

Posted 19 days ago

Job description

Lead Administrative Assistant - Counseling & Data Services
School of the Osage, in partnership with our community, educators and families, will equip all students to reach their maximum potential for a lifetime of success.
Type of Position
Category: Classified
Position Summary
The Lead Administrative Assistant - Counseling & Data Services serves as the district registrar and provides administrative support to the counseling office while ensuring the accuracy, integrity, and maintenance of student records within the District's Student Information System. This position is responsible for student enrollment, withdrawals, transcripts, cumulative records, scheduling support, state reporting, and student data management. The position serves as a liaison between students, parents, counselors, administrators, and district staff to ensure compliance with district, state, and federal requirements related to student records.
Reports To
Building Principal and/or Director of Data Services
Qualifications
  • High school diploma required; associate's degree preferred.
  • Proficiency with Infinite Campus or comparable Student Information System.
  • Strong organizational and communication skills.
  • Ability to maintain strict confidentiality.
  • Ability to manage multiple deadlines and priorities.
Essential Responsibilities
Student Records & Registrar Functions
  • Serve as the district registrar for assigned buildings.
  • Maintain complete and accurate cumulative student records.
  • Process student enrollments, withdrawals, and transfers.
  • Request, receive, review, and maintain records from other school districts.
  • Prepare and distribute official student transcripts.
  • Verify graduation requirements and maintain graduation records.
  • Ensure compliance with records retention requirements.
  • Maintain permanent student records in accordance with state and federal regulations.
  • Manage the counseling office file room and student records.
Student Information System
  • Maintain accurate student demographic, enrollment, attendance, scheduling, grading, and transcript information within Infinite Campus.
  • Verify the accuracy of student data entered into the Student Information System.
  • Assist with data validation and correction for state reporting.
  • Support Online Registration (OLR) and annual student data verification.
  • Assist with data cleanup and record maintenance.
Counseling Office Support
  • Provide administrative support to counselors.
  • Assist with student scheduling.
  • Coordinate schedule changes and maintain student schedules.
  • Assist with college, military, and career representative visits.
  • Assist with scholarship, assessment, A+, and related program documentation.
  • Prepare correspondence, reports, and forms for the counseling office.
  • Answer phones and assist students, parents, and staff.
Data Services
  • Support district and building personnel with student data collection.
  • Assist with Core Data submissions and other required state reporting.
  • Assist administrators with student data requests.
  • Reconcile student enrollment records as necessary.
  • Assist with summer school data management.
  • Maintain accurate student attendance and enrollment records.
  • Assist with student assessment data collection and verification.
Lead Secretary Responsibilities
  • Serve as the district lead secretary for student records and Infinite Campus processes.
  • Assist in training and onboarding building secretaries in student information system procedures.
  • Develop standardized office procedures and documentation related to student records.
  • Provide backup support to building secretaries during peak enrollment periods and staff absences.
  • Serve as a resource for building administrative assistants regarding enrollment, scheduling, transcripts, and student records.
Infinite Campus Leadership
  • Serve as the primary building-level expert for Infinite Campus.
  • Support building staff with Infinite Campus questions, troubleshooting, and best practices.
  • Assist the Director of Data Services with system testing, implementation of new features, and districtwide initiatives.
  • Coordinate annual Online Registration (OLR) activities and assist buildings with completion and follow-up.
District Support
  • Collaborate with the Director of Data Services to ensure compliance with DESE reporting requirements.
  • Assist with Core Data collection and validation when needed.
  • Provide backup support for district reporting and data management functions.
  • Assist with districtwide student enrollment initiatives, summer school, virtual learning, and other student data projects.
Office Operations
  • Maintain office files and records.
  • Prepare reports and correspondence.
  • Process incoming and outgoing mail.
  • Order and maintain office supplies.
  • Assist with special events and projects.
  • Maintain confidentiality of all student and personnel information.
Customer Service
  • Serve as a resource for parents regarding student records and enrollment.
  • Work collaboratively with counselors, administrators, secretaries, and district office personnel.
  • Provide excellent customer service to students, parents, staff, and community members.
Other Duties
  • Perform other duties as assigned by the building principal or Director of Data Services.
Knowledge, Skills, and Abilities
  • Knowledge of student records management and FERPA.
  • Knowledge of Infinite Campus or similar Student Information Systems.
  • Strong attention to detail and accuracy.
  • Ability to prioritize multiple tasks.
  • Strong written and verbal communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to maintain confidentiality.
  • Proficiency with Microsoft Office and Google Workspace.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The individual who holds this position is required to sit, talk and hear, walk, stand and use finger controls. The employee is frequently required to reach, bend and lift and carry up to 30 pounds. Close, distance and peripheral vision ability to look at a computer screen for long periods of time is required.
Salary: Commensurate based on experience
Contract Type: 12 month
Applicant must apply online at: https://osage.cloud.talentedk12.com/hire/Index.aspx
As a political subdivision, employer, recipient of federal funds, and educational institution, the Board of Education is prohibited from, and hereby declares a policy against engaging in unlawful discrimination, including harassment creating a hostile environment, on the basis of race, color, sex, national origin, ancestry, disability, age, or use of leave protected by the Family and Medical Leave Act, in its programs, activities, and with regard to employment. The Board is an equal opportunity employer.

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