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Counseling Administrative Jobs (NOW HIRING)

Fargo Public Schools

High School Registrar

Fargo, ND

$21.44 - $26.93/hr

Serves the counseling/administrative staff by processing and maintaining accurate school/student records and completing other tasks of the counseling office as requested. Responsibilities 1. Clerical ...

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Counseling Administrative information

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How much do counseling administrative jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for counseling administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is a counseling administrative?

Counseling Administrative jobs involve providing support to counseling departments or professionals by handling organizational, clerical, and operational tasks. This can include scheduling appointments, maintaining client records, managing correspondence, and assisting with billing or insurance paperwork. These roles ensure that counselors and therapists can focus on their clients while the administrative aspects of the office are efficiently managed. Strong communication, organization, and confidentiality are key skills for these positions.

What are some typical challenges faced by counseling administrative professionals, and how can they effectively manage them?

Counseling Administrative professionals often juggle multiple responsibilities, such as scheduling appointments, maintaining confidential records, and communicating with both clients and counseling staff. One common challenge is managing sensitive information while ensuring compliance with privacy regulations like HIPAA. Additionally, the volume of requests and urgent needs can make time management demanding. Effective use of digital organization tools, clear communication protocols, and ongoing training in privacy practices help professionals navigate these challenges and support the smooth operation of counseling services.

What are the key skills and qualifications needed to thrive as a counseling administrative assistant, and why are they important?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by a high school diploma or relevant certification. Proficiency with scheduling software, electronic health records (EHR) systems, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask effectively help in supporting both counselors and clients. These skills are crucial for maintaining smooth office operations, ensuring client confidentiality, and providing efficient support in a sensitive counseling environment.

What is the difference between Counseling Administrative vs Counseling Coordinator?

AspectCounseling AdministrativeCounseling Coordinator
Required CredentialsTypically administrative or clerical certifications, sometimes a bachelor's degreeOften requires a master's degree in counseling or related field
Work EnvironmentOffice setting, supporting counseling staff and managing schedulesDirectly involved in client intake, program coordination, and service delivery
Employer & Industry UsageUsed in healthcare, educational, and community organizationsCommon in mental health clinics, schools, and nonprofit agencies
Search & Comparison IntentUnderstanding administrative roles supporting counseling servicesLooking for roles with direct client interaction and program management

While Counseling Administrative roles focus on supporting counseling services through clerical and administrative tasks, Counseling Coordinators are more involved in direct client engagement and program management. Both roles are essential in the counseling field but differ in responsibilities and required qualifications.

More about Counseling Administrative jobs

What are the most commonly searched types of Counseling Administrative jobs?

The most popular types of Counseling Administrative jobs are:

What job categories do people searching Counseling Administrative jobs look for?

The top searched job categories for Counseling Administrative jobs are:

Counseling Administrative jobs near you
Infographic showing various Counseling Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Administrative Assistant High School Counseling Office

Sanborn Regional School District

Kingston, NH • On-site

$18.75 - $25.25/hr

Full-time

Re-posted 21 days ago

Job description

Position Type:
Administrative Assistant/Secretarial
Date Posted:
7/15/2026
Location:
Sanborn Regional High School
Date Available:
Immidiately
Closing Date:
Until Filled
Job Responsibilities and Support Tasks
  • Manage student records and support academic and college/career planning processes.?
  • Coordinate communication and ensure smooth operation of the counseling office.?
  • Assist with scheduling, testing, and organizing key events like college fairs and scholarship nights.?
  • Maintain confidentiality and handle data entry, report generation, and recordkeeping.

Qualifications and Skills Required
  • Aassociate degree preferred; must pass background check.?
  • Ability to accept feedback, dependability, integrity, and strong communication skills.?
  • Ability to develop relationships, analyze data, and perform administrative tasks.
  • Demonstrates adaptability, initiative, and problem-solving abilities.

Technology and Physical Demands
  • Proficient in email, office, multimedia software, and student data systems.?
  • Capable of handling office equipment, sitting, standing, and lifting up to 15 pounds.
  • Exposure to various weather and health conditions is possible.?

Employment Terms and Ethical Standards
  • Full-time, on-site position with benefits and overtime eligibility.?
  • Adheres to district policies, codes of conduct, and ethical guidelines.
  • Commitment to equal opportunity employment and professional development.

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