ZipRecruiter

Log In

1

Counseling Administrative Jobs (NOW HIRING)

previous pagenext page

Showing results 21-40

All JobsCounseling Administrative Jobs

Counseling Administrative information

See salary details

$11

$21

$32

How much do counseling administrative jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for counseling administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is a counseling administrative?

Counseling Administrative jobs involve providing support to counseling departments or professionals by handling organizational, clerical, and operational tasks. This can include scheduling appointments, maintaining client records, managing correspondence, and assisting with billing or insurance paperwork. These roles ensure that counselors and therapists can focus on their clients while the administrative aspects of the office are efficiently managed. Strong communication, organization, and confidentiality are key skills for these positions.

What is the difference between Counseling Administrative vs Counseling Coordinator?

AspectCounseling AdministrativeCounseling Coordinator
Required CredentialsTypically administrative or clerical certifications, sometimes a bachelor's degreeOften requires a master's degree in counseling or related field
Work EnvironmentOffice setting, supporting counseling staff and managing schedulesDirectly involved in client intake, program coordination, and service delivery
Employer & Industry UsageUsed in healthcare, educational, and community organizationsCommon in mental health clinics, schools, and nonprofit agencies
Search & Comparison IntentUnderstanding administrative roles supporting counseling servicesLooking for roles with direct client interaction and program management

While Counseling Administrative roles focus on supporting counseling services through clerical and administrative tasks, Counseling Coordinators are more involved in direct client engagement and program management. Both roles are essential in the counseling field but differ in responsibilities and required qualifications.

What are the key skills and qualifications needed to thrive as a counseling administrative assistant, and why are they important?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by a high school diploma or relevant certification. Proficiency with scheduling software, electronic health records (EHR) systems, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask effectively help in supporting both counselors and clients. These skills are crucial for maintaining smooth office operations, ensuring client confidentiality, and providing efficient support in a sensitive counseling environment.

What are some typical challenges faced by counseling administrative professionals, and how can they effectively manage them?

Counseling Administrative professionals often juggle multiple responsibilities, such as scheduling appointments, maintaining confidential records, and communicating with both clients and counseling staff. One common challenge is managing sensitive information while ensuring compliance with privacy regulations like HIPAA. Additionally, the volume of requests and urgent needs can make time management demanding. Effective use of digital organization tools, clear communication protocols, and ongoing training in privacy practices help professionals navigate these challenges and support the smooth operation of counseling services.
More about Counseling Administrative jobs
What are the most commonly searched types of Counseling Administrative jobs? The most popular types of Counseling Administrative jobs are:
What job categories do people searching Counseling Administrative jobs look for? The top searched job categories for Counseling Administrative jobs are:
Counseling Administrative jobs near you
Infographic showing various Counseling Administrative job openings in the United States as of August 2026, with employment types broken down into 40% Full Time, and 60% Part Time. Highlights an 100% In-person job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Administrative Assistant, University Counseling Services

Boston College

Chestnut Hill, MA • On-site

$19.75 - $26.50/hr

Other

Posted 9 days ago

Boston College rating

8.7

Company rating: 8.7 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

55th of 616 rated colleges and universities

Job description

Administrative Assistant
University Counseling Services (UCS) seeks a compassionate, organized, and service-oriented Administrative Assistant to serve as the primary point of contact for the department and a critical member of the clinical operations team. This position plays an integral role in supporting students' access to counseling services by providing exceptional customer service, coordinating appointments, supporting clinical operations, and ensuring the confidentiality and integrity of sensitive health information.
As the first point of contact and a key member of the University Counseling Services team, the Administrative Assistant welcomes students and visitors, communicates with students, families, authorized contacts, faculty, staff, healthcare providers, and campus partners, and helps ensure students are connected to the appropriate resources in a timely and supportive manner. Working closely with a team of clinicians, this position coordinates appointments, supports clinical workflows, maintains electronic health records, and provides administrative support that contributes to the efficient and effective operation of the department.

Responsibilities

The Administrative Assistant will:

  • Serve as the reception and scheduling coordinator for University Counseling Services, responding to in-person, telephone, and electronic inquiries with professionalism, empathy, and discretion.
  • Welcome and assist students, including those experiencing distress or seeking urgent or emergency services, while coordinating appropriate appointment types and referrals using established protocols.
  • Coordinate clinician schedules, explain appointment processes, retrieve voicemail messages, return calls, and route communications appropriately.
  • Communicate effectively with students, families, authorized contacts, faculty, staff, healthcare providers, and other campus and community partners.
  • Administer electronic clinical questionnaires, upload and access documents within the electronic health record system, and maintain confidential clinical records in accordance with healthcare privacy standards.
  • Coordinate office operations, including facilities requests, work orders, departmental supplies, payroll support for part-time staff, and other administrative functions.
  • Support departmental outreach initiatives, events, surveys, informational materials, and special projects.
  • Foster a welcoming, inclusive, and confidential environment that reflects Boston College's commitment to cura personalis and student well-being.

Each staff member in the Division of Student Affairs is expected to support division and university-wide initiatives, staff events, and serve on committees as needed.

This position offers the opportunity to make a meaningful impact on the student experience by supporting access to essential mental health services while contributing to a collaborative team dedicated to student well-being and success.
Hiring Range: 26.32/hr to 32.88/hr. Pay rate commensurate with relevant experience.

What Boston College employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply