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Counseling Administrative Jobs (NOW HIRING)

VitalCore Health Strategies

Psychologist

Smyrna, DE · On-site

... counseling, administrative meetings, writing clinical reports regarding diagnoses, prognoses, and developing treatment plans that reflect the standard of practice. The Psychologist performs ...

VitalCore Health Strategies

Psychologist

Smyrna, DE · On-site

... counseling, administrative meetings, writing clinical reports regarding diagnoses, prognoses, and developing treatment plans that reflect the standard of practice. The Psychologist performs ...

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Counseling Administrative information

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$11

$21

$32

How much do counseling administrative jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for counseling administrative in the United States is $21.32, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $23.08 per hour, depending on experience, location, and employer.

What is a counseling administrative?

Counseling Administrative jobs involve providing support to counseling departments or professionals by handling organizational, clerical, and operational tasks. This can include scheduling appointments, maintaining client records, managing correspondence, and assisting with billing or insurance paperwork. These roles ensure that counselors and therapists can focus on their clients while the administrative aspects of the office are efficiently managed. Strong communication, organization, and confidentiality are key skills for these positions.

What are some typical challenges faced by counseling administrative professionals, and how can they effectively manage them?

Counseling Administrative professionals often juggle multiple responsibilities, such as scheduling appointments, maintaining confidential records, and communicating with both clients and counseling staff. One common challenge is managing sensitive information while ensuring compliance with privacy regulations like HIPAA. Additionally, the volume of requests and urgent needs can make time management demanding. Effective use of digital organization tools, clear communication protocols, and ongoing training in privacy practices help professionals navigate these challenges and support the smooth operation of counseling services.

What are the key skills and qualifications needed to thrive as a counseling administrative assistant, and why are they important?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by a high school diploma or relevant certification. Proficiency with scheduling software, electronic health records (EHR) systems, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask effectively help in supporting both counselors and clients. These skills are crucial for maintaining smooth office operations, ensuring client confidentiality, and providing efficient support in a sensitive counseling environment.

What is the difference between Counseling Administrative vs Counseling Coordinator?

AspectCounseling AdministrativeCounseling Coordinator
Required CredentialsTypically administrative or clerical certifications, sometimes a bachelor's degreeOften requires a master's degree in counseling or related field
Work EnvironmentOffice setting, supporting counseling staff and managing schedulesDirectly involved in client intake, program coordination, and service delivery
Employer & Industry UsageUsed in healthcare, educational, and community organizationsCommon in mental health clinics, schools, and nonprofit agencies
Search & Comparison IntentUnderstanding administrative roles supporting counseling servicesLooking for roles with direct client interaction and program management

While Counseling Administrative roles focus on supporting counseling services through clerical and administrative tasks, Counseling Coordinators are more involved in direct client engagement and program management. Both roles are essential in the counseling field but differ in responsibilities and required qualifications.

More about Counseling Administrative jobs

What are the most commonly searched types of Counseling Administrative jobs?

The most popular types of Counseling Administrative jobs are:

What job categories do people searching Counseling Administrative jobs look for?

The top searched job categories for Counseling Administrative jobs are:

Counseling Administrative jobs near you
Infographic showing various Counseling Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $44,338 per year, or $21.3 per hour.

Administrative Assistant - Counseling Center - FT

Mount Mary University

Milwaukee, WI • On-site

$17.75 - $23.75/hr

Full-time

Re-posted 27 days ago

Key responsibilities

  • Serve as the main telephone and initial office contact for the Counseling Center and provide information to students.

  • Maintain appointment calendars, organize correspondence and record files, and support the Clinical Director and counseling staff with daily communications.

  • Utilize computer software to produce reports, update handbooks, place orders, track expenditures, and act as Content Manager for the clinical software system.

Job description

Position Summary: Provide administrative and technical support to the Counseling Center by performing a wide variety of clerical functions to ensure the efficient operation of the Counseling Center. In collaboration with the Clinical Director of the Counseling and Wellness Center (CWC) and the Centers Administration Board, monitor the CWC's systems as outlined by policy, procedure, and accreditation requirements.Primary Responsibilities:Maintain hospitable, welcoming atmosphere while maintaining strict confidentiality.Serve as main telephone and initial office contact for the Counseling Center.Provide information to students and refer students to appropriate university resources.Maintain appointment calendar and meeting schedule for the Center's Clinical Director, Counselor, and interns.Organize and maintain correspondence and record files for the Counseling Center.Utilize computer software to produce professional documents, such as monthly and annual statistic reports.Place orders, submit bills, track expenditures and prepare financial reports for the CWC.Update and revise Clinical handbooks and department descriptions ensuring compliance with University policies and current accreditation and licensing requirements.Conduct daily phone and computer communications to support Clinical Director and Counseling faculty needs.Act as liaison to the Admin support for the School Dean on behalf of CWC. Act as Content Manager for the clinical software system.All other duties and projects as assigned.Skills and Experience: Ability to maintain confidentiality.Ability to work as a team member within a diverse community. Excellent interpersonal skills and ability to build relationships with other University departments and divisions. Strong attention to detail; demonstrate flexible and efficient time management.Organized, flexible, able to prioritize and to work on multiple tasks at the same time.Ability to problem solve independently and collaboratively; able to adjust to changes in program requirements; able to attend to detail and the "big picture" simultaneously.Flexibility in working in a fast-paced environment with frequent interruptions and occasional emotionally-charged situations.Qualifications:One to five years of experience as an administrative assistant or similar experience.Previous customer service experience and a sincere desire to assist students. Outstanding communication (verbal and written), organizational, and administrative skills. Ability to learn the current computing technologies including Jenzabar, desktop publishing, spreadsheets, databases, and minor web development utilizing Microsoft Office.Strong skills in Microsoft Word and EXCEL.Preferred Qualifications:Experience in health care and/or educational settings.Experience in office management preferred.Mount Mary University encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision and values. 
Job Posted by ApplicantPro