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Counseling Administrative Assistant Jobs (NOW HIRING)

PRAESUM HEALTHCARE

Administrative Assistant

Toms River, NJ · On-site

$18.25 - $24.50/hr

The Counseling Center: Position Title: Administrative Assistant Come join a rapidly expanding, leading national substance abuse organization who is currently seeking an Administrative Assistant for ...

Hillpointe

Administrative Assistant

Winter Park, FL · On-site

$17 - $22.75/hr

Administrative Assistant Our legal department operates in a fast-paced environment, and we are ... Place and track outside counsel engagements and orders, maintaining clear records of status and ...

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Counseling Administrative Assistant information

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$31

How much do counseling administrative assistant jobs pay per hour?

As of Jul 29, 2026, the average hourly pay for counseling administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

How much do admin assistants get paid?

Counseling administrative assistants typically earn between $30,000 and $45,000 annually, depending on experience, location, and employer size. Salaries can vary based on skills such as scheduling, record-keeping, and proficiency with office software, as well as certification levels and work environment.

What are some typical daily responsibilities for a Counseling Administrative Assistant?

A Counseling Administrative Assistant typically manages appointment scheduling, maintains confidential client records, and handles phone and email inquiries for the counseling office. They often support counselors by preparing documentation, processing intake forms, and ensuring that all administrative procedures comply with privacy regulations. Additionally, they may coordinate with other departments or external professionals, assist with billing or insurance paperwork, and help organize events or workshops. This role requires strong organizational skills, attention to detail, and a compassionate, client-focused approach.

What is the difference between Counseling Administrative Assistant vs Medical Administrative Assistant?

AspectCounseling Administrative AssistantMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certification in office administrationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentCounseling offices, mental health clinics, social service agenciesHospitals, clinics, medical offices
Employer & IndustryHealthcare, mental health, social servicesHealthcare, medical facilities
Job FunctionsScheduling appointments, managing client records, assisting counselorsScheduling, billing, patient record management, insurance processing

The Counseling Administrative Assistant and Medical Administrative Assistant roles share similarities in administrative tasks and work environments within healthcare settings. However, Counseling Administrative Assistants focus on supporting mental health professionals and clients, while Medical Administrative Assistants primarily handle administrative duties in medical facilities. Both roles require strong organizational skills and familiarity with healthcare systems, but they serve different specialties within the healthcare industry.

What are the key skills and qualifications needed to thrive as a Counseling Administrative Assistant, and why are they important?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by an associate degree or relevant experience. Proficiency in scheduling software, electronic health records (EHRs), and office suites like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and effective communication help build trust with clients and support smooth office operations. These skills ensure efficient management of sensitive information and support the workflow of counselors and clients.

Is being a MOA a good entry level job?

A Medical Office Assistant (MOA) role is often considered an entry-level position in healthcare, providing basic administrative and clinical support. It can be a good starting point for those interested in healthcare careers, offering experience with scheduling, patient communication, and medical records management, often requiring a high school diploma or equivalent. However, career advancement may require additional certifications or training.

Do you need a degree to be a counselor assistant?

A counseling administrative assistant typically does not require a college degree, but relevant experience, strong organizational skills, and familiarity with office software are important. Some employers may prefer or require a high school diploma or equivalent, while certain roles may seek additional certifications or training in administrative or mental health support. Requirements can vary depending on the employer and specific job responsibilities.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries significantly higher than standard administrative assistant roles.

What are Counseling Administrative Assistants?

Counseling Administrative Assistants are support professionals who manage administrative tasks in counseling offices, clinics, or school counseling departments. They handle responsibilities such as scheduling appointments, maintaining client records, answering phones, and assisting counselors with paperwork and communication. Their role is essential in ensuring the counseling office runs smoothly and that clients receive timely, organized support. They often serve as the first point of contact for clients and help maintain confidentiality and professionalism in all interactions.
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Counseling Administrative Assistant jobs near you
Infographic showing various Counseling Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.
School Counseling Administrative Assistant

School Counseling Administrative Assistant

Catholic Diocese of Richmond

Virginia Beach, VA

$15.75 - $21/hr

Other

Posted 20 days ago

Job description

Catholic High School, a college preparatory school in Virginia Beach, has an opening for an administrative assistant for the School Counseling Department for the 2025-2026 school year. The qualified candidate will have a college degree, strong organizational skills, a service-oriented approach, great attention to detail, and the ability to work in a busy school setting. The ideal candidate will have experience working in a school environment, preferably in the School Counseling Department. Interested applicants should submit a resume, letter of interest, and any supplementary materials at the link here. Mr. Marty Campbell, Director of School Counseling, will be heading the search and can be reached via email at campbelm@chsvb.org.

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