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Counseling Administrative Assistant Jobs (NOW HIRING)

PRAESUM HEALTHCARE

Administrative Assistant

Toms River, NJ · On-site

$18.25 - $24.50/hr

The Counseling Center: Position Title: Administrative Assistant Come join a rapidly expanding, leading national substance abuse organization who is currently seeking an Administrative Assistant for ...

Hillpointe

Administrative Assistant

Winter Park, FL

$17 - $22.75/hr

Administrative Assistant Our legal department operates in a fast-paced environment, and we are ... Place and track outside counsel engagements and orders, maintaining clear records of status and ...

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Counseling Administrative Assistant information

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$31

How much do counseling administrative assistant jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for counseling administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

How much do admin assistants get paid?

Counseling administrative assistants typically earn between $30,000 and $45,000 annually, depending on experience, location, and employer size. Salaries can vary based on skills such as scheduling, record-keeping, and proficiency with office software, as well as certification levels and work environment.

What are some typical daily responsibilities for a Counseling Administrative Assistant?

A Counseling Administrative Assistant typically manages appointment scheduling, maintains confidential client records, and handles phone and email inquiries for the counseling office. They often support counselors by preparing documentation, processing intake forms, and ensuring that all administrative procedures comply with privacy regulations. Additionally, they may coordinate with other departments or external professionals, assist with billing or insurance paperwork, and help organize events or workshops. This role requires strong organizational skills, attention to detail, and a compassionate, client-focused approach.

What is the difference between Counseling Administrative Assistant vs Medical Administrative Assistant?

AspectCounseling Administrative AssistantMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certification in office administrationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentCounseling offices, mental health clinics, social service agenciesHospitals, clinics, medical offices
Employer & IndustryHealthcare, mental health, social servicesHealthcare, medical facilities
Job FunctionsScheduling appointments, managing client records, assisting counselorsScheduling, billing, patient record management, insurance processing

The Counseling Administrative Assistant and Medical Administrative Assistant roles share similarities in administrative tasks and work environments within healthcare settings. However, Counseling Administrative Assistants focus on supporting mental health professionals and clients, while Medical Administrative Assistants primarily handle administrative duties in medical facilities. Both roles require strong organizational skills and familiarity with healthcare systems, but they serve different specialties within the healthcare industry.

What are the key skills and qualifications needed to thrive as a Counseling Administrative Assistant, and why are they important?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by an associate degree or relevant experience. Proficiency in scheduling software, electronic health records (EHRs), and office suites like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and effective communication help build trust with clients and support smooth office operations. These skills ensure efficient management of sensitive information and support the workflow of counselors and clients.

Is being a MOA a good entry level job?

A Medical Office Assistant (MOA) role is often considered an entry-level position in healthcare, providing basic administrative and clinical support. It can be a good starting point for those interested in healthcare careers, offering experience with scheduling, patient communication, and medical records management, often requiring a high school diploma or equivalent. However, career advancement may require additional certifications or training.

Do you need a degree to be a counselor assistant?

A counseling administrative assistant typically does not require a college degree, but relevant experience, strong organizational skills, and familiarity with office software are important. Some employers may prefer or require a high school diploma or equivalent, while certain roles may seek additional certifications or training in administrative or mental health support. Requirements can vary depending on the employer and specific job responsibilities.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or administrative managers, especially in industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries significantly higher than standard administrative assistant roles.

What are Counseling Administrative Assistants?

Counseling Administrative Assistants are support professionals who manage administrative tasks in counseling offices, clinics, or school counseling departments. They handle responsibilities such as scheduling appointments, maintaining client records, answering phones, and assisting counselors with paperwork and communication. Their role is essential in ensuring the counseling office runs smoothly and that clients receive timely, organized support. They often serve as the first point of contact for clients and help maintain confidentiality and professionalism in all interactions.
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Counseling Administrative Assistant jobs near you
Infographic showing various Counseling Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Counseling Administrative Assistant

Catholic Charities of the Diocese

South Bend, IN • On-site

$18 - $20/hr

Part-time

Posted 19 hours ago

Job description

FLSA and Employee Status: Non-exempt, Part time

Position Summary: We are currently seeking a qualified administrative assistant with experience in a medical or clinical environment, strong communication skills, and a keen attention to detail. As the face of our organization, you will be treating patients with dignity from the moment they walk through the door. The administrative assistant will additionally maintain a well-organized office and provide a wide variety of support to our clinicians.

Essential Duties/Responsibilities:

Greet clients with a friendly demeanor and act as a liaison between clinicians, patients, and visitors.

· Schedule, confirm, reschedule, and cancel appointments.

· Prepare for incoming clients by reviewing their accounts for paperwork or billing needs, and process those needs prior to clients meeting with a clinician.

· Meet with new clients to review paperwork, e.g., informed consent, HIPAA, fee agreement, agency handbook, agency data sheet.

· Update and organize internal medical records system with client information, outside records, medication lists, and insurance.

· Contact clients who have balances on accounts and request payments.

· Collect payments from clients and ensure accurate account of payment using internal revenue sheet system.

· Contact clients for feedback on services, using agency client satisfaction survey.

· Verify insurance eligibility, check benefits, and provide an estimate cost to clients for therapy services.

· Maintain a comprehensive list of community resources and their brochures for client referrals.

· Handle phone calls from clients seeking services, schedule appointments, and send intake documentation to clients.

· Curate a clean, stocked, and accessible office with a welcoming aesthetic.

· Digitize charts, as office is transitioning from paper to electronic charting.

· Assist clinicians with data entry into the agency system.

· Assist with auditing charts to ensure all paperwork is completed and in system.

· Facilitate communication with the office landlord for maintenance or property needs

Participate in meetings, committees, and trainings as required by the agency.

Qualifications:

· Minimum of one year of experience as an administrative assistant in a medical or clinical environment.

· Preferred candidate obtains an associate or bachelor’s degree in psychology, business, or related field.

· Preferred candidate is bilingual in English and Spanish.

· Preferred candidate has experience communicating with insurance companies, experience with medical coding and terminology, and experience with patient management software system

Skills:

· Computer literacy in Microsoft Word, Excel, Outlook, and Teams.

· Excellent interpersonal and customer service skills.

· Excellent written and oral communication skills.

· Excellent organizational skills and attention to detail.

Conditions Of Employment:

· Have a valid driver’s license with a clean driving record.

· Reliable vehicle with personal vehicle liability insurance coverage

· · Successful completion of federal and state background checks.

· Successful completion of child welfare screening.

· Successful completion of drug and Mantoux (TB) screens.

· Comply with the agency’s mission, code of ethics, Catholic Social Teaching, policies and procedures, and confidentiality.

Physical Requirements: The Americans with Disabilities Act requires that we identify the general aptitudes and physical requirements needed to perform the job listed above. Individuals who hold this position must be able to perform all essential job functions unaided or with reasonable accommodation.

· Must have ability to reason and make judgements, to understand and follow oral and written instruction, to guide and/or give instructions, and to make decisions in accordance with established procedures and policies.

· Physical strength: must have ability to lift, push/pull, and hold/carry 25 lbs.

Disclaimer:

· This job description in no way implies that the description includes every duty to be performed by the employee in the position.

· Nothing in this job description restricts the agency’s right to assign or reassign duties and responsibilities to this job at any time.