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Counseling Administrative Assistant Jobs (NOW HIRING)

Humetis Group

Administrative Assistant (766227)

Boston, MA · On-site

$19.50 - $26.25/hr

We are seeking a detail-oriented Administrative Assistant to support the Private Counsel Oversight Department. This role is crucial in tracking assigned and unassigned legal cases throughout ...

Family Allergy & Asthma

Administrative Assistant

Louisville, KY · On-site

$16.50 - $22.25/hr

Provide administrative support to the Associate Corporate Counsel and other corporate leadership as assigned. * Assist with organizing and maintaining contracts, leases, legal documents, and related ...

Legacy Funeral Group

Administrative Assistant

Houston, TX

$17.25 - $23.25/hr

Provide administrative support to the Chief Operating Officer and General Counsel. * Manage ... Administrative or executive assistant experience. * Exceptional organizational and time management ...

Parkridge Medical Center

Administrative Assistant

Charleston, SC · On-site

$16.75 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Administrative Assistant Experience the HCA Healthcare difference where colleagues are trusted ... Wellbeing support, including free counseling and referral services * Time away from work programs ...

New

Lakeview Hospital

Administrative Assistant

Charleston, SC · On-site

$16.75 - $22.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Administrative Assistant Experience the HCA Healthcare difference where colleagues are trusted ... Wellbeing support, including free counseling and referral services * Time away from work programs ...

New

Troy University

Graduate Administrative Assistant

Troy, AL · On-site

$17 - $22.75/hr

... Summary The Graduate Administrative Assistant position in the Division of Counseling ... Rehabilitation and Interpreter Training is responsible for assisting the department chair and/or ...

Specialty Counseling

Administrative Assistant

Greeley, CO · On-site

$16 - $18/hr

Specialty Counseling & Consulting is a CARF-accredited, multi-specialty behavioral health agency. We are currently looking for an Administrative Assistant to work at our Greeley office. The ideal ...

New

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Counseling Administrative Assistant information

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How much do counseling administrative assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for counseling administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a counseling administrative assistant?

Counseling Administrative Assistants are support professionals who manage administrative tasks in counseling offices, clinics, or school counseling departments. They handle responsibilities such as scheduling appointments, maintaining client records, answering phones, and assisting counselors with paperwork and communication. Their role is essential in ensuring the counseling office runs smoothly and that clients receive timely, organized support. They often serve as the first point of contact for clients and help maintain confidentiality and professionalism in all interactions.

What are the typical daily responsibilities of a counseling administrative assistant?

A Counseling Administrative Assistant typically manages appointment scheduling, maintains confidential client records, and handles phone and email inquiries for the counseling office. They often support counselors by preparing documentation, processing intake forms, and ensuring that all administrative procedures comply with privacy regulations. Additionally, they may coordinate with other departments or external professionals, assist with billing or insurance paperwork, and help organize events or workshops. This role requires strong organizational skills, attention to detail, and a compassionate, client-focused approach.

What are the key skills and qualifications needed to thrive as a counseling administrative assistant?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by an associate degree or relevant experience. Proficiency in scheduling software, electronic health records (EHRs), and office suites like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and effective communication help build trust with clients and support smooth office operations. These skills ensure efficient management of sensitive information and support the workflow of counselors and clients.

What is the difference between Counseling Administrative Assistant vs Medical Administrative Assistant?

AspectCounseling Administrative AssistantMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certification in office administrationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentCounseling offices, mental health clinics, social service agenciesHospitals, clinics, medical offices
Employer & IndustryHealthcare, mental health, social servicesHealthcare, medical facilities
Job FunctionsScheduling appointments, managing client records, assisting counselorsScheduling, billing, patient record management, insurance processing

The Counseling Administrative Assistant and Medical Administrative Assistant roles share similarities in administrative tasks and work environments within healthcare settings. However, Counseling Administrative Assistants focus on supporting mental health professionals and clients, while Medical Administrative Assistants primarily handle administrative duties in medical facilities. Both roles require strong organizational skills and familiarity with healthcare systems, but they serve different specialties within the healthcare industry.

More about Counseling Administrative Assistant jobs

What cities are hiring for Counseling Administrative Assistant jobs?

Cities with the most Counseling Administrative Assistant job openings:

What states have the most Counseling Administrative Assistant jobs?

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Counseling Administrative Assistant jobs near you
Infographic showing various Counseling Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant (766227)

Humetis Group

Boston, MA • On-site

$19.50 - $26.25/hr

Contractor

Re-posted 8 days ago

Job description

Job Title: Administrative Assistant
Location: Boston, MA
Duration: 3 Months
 

Position Overview:

We are seeking a detail-oriented Administrative Assistant to support the Private Counsel Oversight Department. This role is crucial in tracking assigned and unassigned legal cases throughout Massachusetts, especially during a period of attorney shortages. The ideal candidate will be organized, proactive, and comfortable working with sensitive information.

Key Responsibilities:

  • Track daily lists of unassigned clients and maintain accurate, up-to-date case records.

  • Use the MassCourts system to look up case details and update tracking spreadsheets accordingly.

  • Provide general administrative support to the Private Counsel Oversight Department.

  • Assist with additional office tasks as needed, depending on departmental requirements.

Qualifications:

  • Excellent customer service and communication skills.

  • Ability to follow written and verbal instructions accurately.

  • Demonstrated discretion in handling confidential information and exercising sound judgment.

  • Strong organizational skills and keen attention to detail.

  • Proficiency in Microsoft Office applications (Word, Excel, Outlook).

  • Ability to maintain thorough and accurate records.

  • Familiarity with state government structure is preferred.