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Counseling Administrative Assistant Jobs (NOW HIRING)

Temple Health

Administrative Assistant

Philadelphia, PA

$18.25 - $24.50/hr

The Genetics Counseling Assistant will be responsible for providing administrative support to the genetic counseling team in the Department of Clinical Genetics. Clerical duties include but are not ...

Specialty Counseling

Administrative Assistant

Greeley, CO · On-site

$16 - $18/hr

Specialty Counseling & Consulting is a CARF-accredited, multi-specialty behavioral health agency. We are currently looking for an Administrative Assistant to work at our Greeley office. The ideal ...

New

reliance

Administrative Assistant

Tulsa, OK · On-site

$13.50 - $18.25/hr

Job Summary Administrative Assistant Department: General Office Reports To: Office Manager / Office ... Employee Assistance Program (EAP), including counseling, legal, and financial support. * Paid Time ...

Recovery Solutions

Administrative Assistant

Eureka, CA · On-site

$29.78/hr

Administrative Assistant Department: Administration Job Status: Part-Time Rate of Pay: $29.78 - $29 ... Tuition Assistance * Employee Assistance Program (EAP) including free counseling and health ...

Arise Homes LLC

Administrative Assistant

Overland Park, KS · On-site

$17.75 - $24/hr

ADMINISTRATIVE ASSISTANT ABOUT ARISE HOMES Arise Homes is a fast-growing new home builder and ... Counseling services and solo retreats * Vision trips * Monthly all-staff events * $500 company ...

New

Arise Homes

Administrative Assistant

Overland Park, KS · On-site

$17.75 - $24/hr

ADMINISTRATIVE ASSISTANT ABOUT ARISE HOMES Arise Homes is a fast-growing new home builder and ... Counseling services and solo retreats * Vision trips * Monthly all-staff events * $500 company ...

HCA Healthcare

Administrative Assistant

Nashville, TN · On-site

Administrative Assistant Job Summary and Qualifications As part of the ITG Administrative Support ... Wellbeing support, including free counseling and referral services * Time away from work programs ...

HCA Healthcare

Administrative Assistant

Franklin, TN · On-site

Administrative Assistant Job Summary and Qualifications As part of the ITG Administrative Support ... Wellbeing support, including free counseling and referral services * Time away from work programs ...

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Counseling Administrative Assistant information

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How much do counseling administrative assistant jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for counseling administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a counseling administrative assistant?

Counseling Administrative Assistants are support professionals who manage administrative tasks in counseling offices, clinics, or school counseling departments. They handle responsibilities such as scheduling appointments, maintaining client records, answering phones, and assisting counselors with paperwork and communication. Their role is essential in ensuring the counseling office runs smoothly and that clients receive timely, organized support. They often serve as the first point of contact for clients and help maintain confidentiality and professionalism in all interactions.

What are the typical daily responsibilities of a counseling administrative assistant?

A Counseling Administrative Assistant typically manages appointment scheduling, maintains confidential client records, and handles phone and email inquiries for the counseling office. They often support counselors by preparing documentation, processing intake forms, and ensuring that all administrative procedures comply with privacy regulations. Additionally, they may coordinate with other departments or external professionals, assist with billing or insurance paperwork, and help organize events or workshops. This role requires strong organizational skills, attention to detail, and a compassionate, client-focused approach.

What are the key skills and qualifications needed to thrive as a counseling administrative assistant?

To thrive as a Counseling Administrative Assistant, you need strong organizational abilities, attention to detail, and familiarity with office administration, often supported by an associate degree or relevant experience. Proficiency in scheduling software, electronic health records (EHRs), and office suites like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and effective communication help build trust with clients and support smooth office operations. These skills ensure efficient management of sensitive information and support the workflow of counselors and clients.

What is the difference between Counseling Administrative Assistant vs Medical Administrative Assistant?

AspectCounseling Administrative AssistantMedical Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certification in office administrationHigh school diploma; certification in medical office administration often preferred
Work EnvironmentCounseling offices, mental health clinics, social service agenciesHospitals, clinics, medical offices
Employer & IndustryHealthcare, mental health, social servicesHealthcare, medical facilities
Job FunctionsScheduling appointments, managing client records, assisting counselorsScheduling, billing, patient record management, insurance processing

The Counseling Administrative Assistant and Medical Administrative Assistant roles share similarities in administrative tasks and work environments within healthcare settings. However, Counseling Administrative Assistants focus on supporting mental health professionals and clients, while Medical Administrative Assistants primarily handle administrative duties in medical facilities. Both roles require strong organizational skills and familiarity with healthcare systems, but they serve different specialties within the healthcare industry.

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What cities are hiring for Counseling Administrative Assistant jobs?

Cities with the most Counseling Administrative Assistant job openings:

What states have the most Counseling Administrative Assistant jobs?

States with the most job openings for Counseling Administrative Assistant jobs include:

What job categories do people searching Counseling Administrative Assistant jobs look for?

The top searched job categories for Counseling Administrative Assistant jobs are:

Counseling Administrative Assistant jobs near you
Infographic showing various Counseling Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Temple Health

Philadelphia, PA

$18.25 - $24.50/hr

Full-time

Re-posted 7 days ago

Temple University Health System rating

8.1

Company rating: 8.1 out of 10

Based on 76 frontline employees who took The Breakroom Quiz

68th of 889 rated healthcare providers

Job description

The Genetics Counseling Assistant will be responsible for providing administrative support to the genetic counseling team in the Department of Clinical Genetics. Clerical duties include but are not limited to data entry of genetic testing results, disclosure appointment scheduling, medical record collection, collaboration with external laboratories for testing supply orders, and ongoing upkeep of inventory to support clinical practice.
Education
High School Diploma or Equivalent Required
Experience
1 year administrative experience in the healthcare field Required
1 year experience with HIPAA and patient privacy practices Required
1 year administrative experience in clinical cancer genetics Required
General Experience and proficient knowledge in EPIC Cadence and insurance payer sites Required
1 year experience in patient recruitment and informed consent processes Preferred
Licenses
.

What Temple University Health System employees say

Pay

Benefits

Hours and flexibility

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About Temple Health

Sourced by ZipRecruiter

Temple Health is a major Philadelphia-based academic health system that is driving medical advances through clinical innovation, pioneering research and world-class education. The health system’s 1,550+ physicians and scientists share a common mission of bringing tomorrow’s treatments to the bedside today, helping them achieve outcomes once thought impossible.

Industry

Hospitals

Company size

5,001 - 10,000 Employees

Headquarters location

Philadelphia, PA, US

Year founded

1995

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