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Correspondence Assistant Jobs (NOW HIRING)

Interstaff LLC

Litigation Paralegal

Glendale, CA · On-site

$50K - $85K/yr

Draft meet and confer correspondence * Assist attorneys with case strategy preparation * Prepare subpoenas and coordinate record retrieval * File legal documents with courts through e-filing systems

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BWK Rogers PC

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Bookkeeper/Administrative Assistant

Minneapolis, MN · On-site

$24 - $28/hr

Managing client correspondence related to audit process, including confirmation letters and ... Prepare and assist with engagement correspondence. * Assist with preparation of Form 990 for small ...

Robert Half

Legal Assistant

Columbia, SC · On-site

Prepare, revise, format, and proofread legal documents, including contracts, corporate formation documents, resolutions, closing checklists, and related correspondence. * Assist with entity formation ...

New

BWK Rogers PC

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Bookkeeper/Administrative Assistant

Minneapolis, MN · On-site

$24 - $28/hr

Managing client correspondence related to audit process, including confirmation letters and ... Prepare and assist with engagement correspondence. * Assist with preparation of Form 990 for small ...

S AND G FREIGHT HAULING LLC

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Administrative Executive Assistant

Boca Raton, FL · Remote

$20 - $28/hr

Prepare reports, spreadsheets, and business correspondence. * Assist with recruiting drivers and onboarding paperwork. * Coordinate meetings with accountants, attorneys, insurance providers, and ...

New

Alphabe Insight

Office Assistant

Baton Rouge, LA · On-site

$13.25 - $17.25/hr

Prepare reports, documents, and correspondence. * Assist with data entry and document management. * Order and maintain office supplies. * Welcome visitors and provide excellent customer service.

S AND G FREIGHT HAULING LLC

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Administrative Executive Assistant

Boca Raton, FL · Remote

$20 - $28/hr

Prepare reports, spreadsheets, and business correspondence. * Assist with recruiting drivers and onboarding paperwork. * Coordinate meetings with accountants, attorneys, insurance providers, and ...

New

S AND G FREIGHT HAULING LLC

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Administrative Executive Assistant

Boca Raton, FL · Remote

$20 - $28/hr

Prepare reports, spreadsheets, and business correspondence. * Assist with recruiting drivers and onboarding paperwork. * Coordinate meetings with accountants, attorneys, insurance providers, and ...

New

Cydecor, Inc

$60/hr

We are seeking a Correspondence Analyst to provide support to the Comptroller office of the Naval ... * Assist NAVSEA activities with managing formal tasks to completion, having knowledge of the ...

Alphabe Insight Inc

Office Assistant

Baton Rouge, LA · On-site

$13.25 - $17.25/hr

Prepare reports, documents, and correspondence. * Assist with data entry and document management. * Order and maintain office supplies. * Welcome visitors and provide excellent customer service.

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Correspondence Assistant information

What are the key skills and qualifications needed to thrive as a correspondence assistant, and why are they important?

To thrive as a Correspondence Assistant, you need strong written communication skills, attention to detail, and proficiency in grammar and document formatting, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Word, email platforms, and document management systems is typically required. Organizational skills, discretion, and the ability to manage time effectively help someone excel in this position. These skills ensure that communications are accurate, professional, and efficiently handled, which is crucial for maintaining effective business operations.

What does a correspondence assistant do?

A Correspondence Assistant is responsible for managing, organizing, and processing incoming and outgoing communications within an organization. Their tasks often include drafting, proofreading, and sending letters or emails, maintaining accurate records of correspondence, and ensuring messages reach the appropriate recipients in a timely manner. They may also handle confidential information, respond to routine inquiries, and support administrative staff with various clerical duties. This role requires strong organizational, written communication, and attention to detail skills.

What are some common challenges a correspondence assistant may face, and how can they be addressed?

Correspondence Assistants often manage large volumes of incoming and outgoing communications, which can be challenging when prioritizing urgent requests or maintaining accuracy under tight deadlines. Staying organized and utilizing digital management tools can help streamline workflow and prevent important messages from being overlooked. Additionally, collaborating closely with team members and supervisors ensures that responses are consistent and aligned with organizational standards. Being proactive in seeking clarification and keeping communication channels open can also help address challenges as they arise.

What is the difference between Correspondence Assistant vs Data Entry Clerk?

AspectCorrespondence AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or communication trainingHigh school diploma; basic computer skills often required
Work EnvironmentOffice settings, administrative departmentsOffice environments, data processing centers
Employer & Industry UsageBusinesses, government agencies, nonprofitsCorporations, healthcare, finance, government
Common Search & ComparisonOften compared for administrative support roles involving communicationCompared for data management and input tasks

The main difference is that Correspondence Assistants focus on managing communication, correspondence, and administrative support, while Data Entry Clerks primarily handle inputting and managing data. Both roles require attention to detail and office skills, but Correspondence Assistants often deal more with written communication and document management, whereas Data Entry Clerks focus on data accuracy and speed.

What cities are hiring for Correspondence Assistant jobs? Cities with the most Correspondence Assistant job openings:
What are the most commonly searched types of Correspondence jobs? The most popular types of Correspondence jobs are:
What states have the most Correspondence Assistant jobs? States with the most job openings for Correspondence Assistant jobs include:
Correspondence Assistant jobs near you
Infographic showing various Correspondence Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant (Manufacturing)

Anonymous Employer

Mentor, OH

$24.99 - $25/hr

Full-time

Posted 7 days ago

Job description

Our client in Mentor, OH is seeking a highly organized and detail-oriented Administrative Assistant to support accounting, administrative, and front-office functions. This position will primarily focus on Accounts Payable while also providing receptionist, clerical, and administrative support. In the future, this role will expand to support the Customer Service Department, making manufacturing industry experience a strong advantage.

Pay:

Schedule:

Status:

Location:## Key Responsibilities

  • Process accounts payable, including invoice entry, coding, vendor statement reconciliation, and payment processing.
  • Prepare and process checks and ACH payments.
  • Answer and direct incoming phone calls and greet visitors professionally.
  • Sort and distribute incoming mail and manage outgoing correspondence.
  • Assist with accounts receivable collections and customer payment follow-up.
  • Process daily shipment paperwork and customer invoices.
  • Order office supplies and maintain inventory levels.
  • Support company meetings, events, and office functions.
  • Assist with special projects using Microsoft Excel and Word.
  • Provide administrative support to accounting, customer service, and human resources as needed.
QualificationsRequired:
  • Minimum of3 years of Accounts Payable experience(required, no exceptions).
  • Minimum of3 years of administrative or office support experience.
  • Strong proficiency in Microsoft Outlook, Word, and Excel.
  • Excellent organizational, communication, and multitasking skills.
  • High School Diploma or GED.
Preferred:
  • Experience working in a manufacturing environment.
  • Knowledge of manufacturing operations, inventory, and customer service processes.
  • Experience with Microsoft Access.
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