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Correspondence Assistant Jobs in Virginia (NOW HIRING)

Endictus

Correspondence Management Analyst

Arlington, VA · On-site

$75K - $82K/yr

Responsibilities * Assist Division Directors and Senior Leadership with correspondence. * Ensure formatting follows DoD standards for written material, the correspondence is clear, concise, and ...

Cherry Bekaert

Legal Assistant

Mclean, VA · On-site

$70K - $90K/yr

Prepare, format, proofread, and edit legal documents, pleadings, and correspondence * Assist with court filings and preparation of statements and forms * Support legal research activities and ...

Loudoun County Government

Staff Assistant

Leesburg, VA · On-site

Provide rapid response to correspondence for inquiries Make direct phone contact with stakeholders Provide think-ahead/planning documents Draft written correspondence Assist Chair At-Large, Phyllis J.

Loudoun County Government

Staff Assistant

Leesburg, VA · On-site

$28/hr

Provide rapid response to correspondence for inquiries * Make direct phone contact with stakeholders * Provide think-ahead/planning documents * Draft written correspondence * Assist Chair At-Large ...

Aegis Corps

Administrative Analyst

Arlington, VA · On-site +1

Review, screen, control, maintain records, and coordinate responses on incoming correspondence. * Assist in responding to routine and non-routine inquiries using standard formats. * Establish and ...

IC-CAP LLC

ASR 2 102-015

Hampton, VA · On-site

Classification reviews of inbound and outbound correspondence * Assist in the maintenance of a document accountability database and associated correspondence. * Processing inbound and outbound ...

William A. Hazel, Inc.

Project Engineer

Chantilly, VA · On-site

$65K - $90K/yr

Maintain project documentation including contracts, permits, and correspondence * Assist with quantity takeoffs and cost tracking * Coordinate testing and inspection services (soils, concrete ...

AMEN DENTAL CARE CENTER LLC

Be Seen First

Dental Front Desk Coordinator

Norfolk, VA · On-site

$18 - $23/hr

... and correspondence Assist with administrative tasks such as filing, scanning, and data entry Coordinate with clinical staff to ensure efficient patient flow Maintain a clean, organized, and ...

AMEN DENTAL CARE CENTER LLC

Be Seen First

Dental Front Desk Coordinator

Norfolk, VA · On-site

$18 - $23/hr

... and correspondence Assist with administrative tasks such as filing, scanning, and data entry Coordinate with clinical staff to ensure efficient patient flow Maintain a clean, organized, and ...

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Correspondence Assistant information

What does a correspondence assistant do?

A Correspondence Assistant is responsible for managing, organizing, and processing incoming and outgoing communications within an organization. Their tasks often include drafting, proofreading, and sending letters or emails, maintaining accurate records of correspondence, and ensuring messages reach the appropriate recipients in a timely manner. They may also handle confidential information, respond to routine inquiries, and support administrative staff with various clerical duties. This role requires strong organizational, written communication, and attention to detail skills.

What are the key skills and qualifications needed to thrive as a correspondence assistant, and why are they important?

To thrive as a Correspondence Assistant, you need strong written communication skills, attention to detail, and proficiency in grammar and document formatting, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Word, email platforms, and document management systems is typically required. Organizational skills, discretion, and the ability to manage time effectively help someone excel in this position. These skills ensure that communications are accurate, professional, and efficiently handled, which is crucial for maintaining effective business operations.

What are some common challenges a correspondence assistant may face, and how can they be addressed?

Correspondence Assistants often manage large volumes of incoming and outgoing communications, which can be challenging when prioritizing urgent requests or maintaining accuracy under tight deadlines. Staying organized and utilizing digital management tools can help streamline workflow and prevent important messages from being overlooked. Additionally, collaborating closely with team members and supervisors ensures that responses are consistent and aligned with organizational standards. Being proactive in seeking clarification and keeping communication channels open can also help address challenges as they arise.

What is the difference between Correspondence Assistant vs Data Entry Clerk?

AspectCorrespondence AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or communication trainingHigh school diploma; basic computer skills often required
Work EnvironmentOffice settings, administrative departmentsOffice environments, data processing centers
Employer & Industry UsageBusinesses, government agencies, nonprofitsCorporations, healthcare, finance, government
Common Search & ComparisonOften compared for administrative support roles involving communicationCompared for data management and input tasks

The main difference is that Correspondence Assistants focus on managing communication, correspondence, and administrative support, while Data Entry Clerks primarily handle inputting and managing data. Both roles require attention to detail and office skills, but Correspondence Assistants often deal more with written communication and document management, whereas Data Entry Clerks focus on data accuracy and speed.

What are the most commonly searched types of Correspondence jobs in Virginia?

The most popular types of Correspondence jobs in Virginia are:

Correspondence Assistant jobs near you
Infographic showing various Correspondence Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Correspondence Management Analyst

Arlington, VA • On-site

Endictus
IT Services • 11 - 50 employees
Learn more about Endictusexternal

$75K - $82K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Description

Endictus Corp is seeking a Correspondence Management Analyst with Active DoD Secret Clearance. This is an in-person position reporting to an office at the Pentagon.


Responsibilities

  • Assist Division Directors and Senior Leadership with correspondence.
  • Ensure formatting follows DoD standards for written material, the correspondence is clear, concise, and grammatically correct.
  • Promotes standardization and accountability of actions and decisions by managing the correspondence control and suspense program.
  • Tracks internal and external correspondence actions for the Senior Leadership information and /or action.
  • Be the liaison between leadership and the staff for correspondence matters.
  • Create, update, monitor, and maintain a suspense tracking system for correspondence and projects received.
  • Assign correspondence actions to the appropriate offices and/or personnel for response.
  • Ensure proper routing of correspondence actions from Action Officer level through Senior Leadership.
  • Prepare weekly action reports of critical suspense data, weekly reconciliation between internal/external program offices of pending/overdue actions and identify discrepancies to personnel.
  • Assist personnel with the development of standards operating procedures/policies for document control and correspondence management.

Requirements

  • Must have an Active DoD Secret Clearance
  • Must be a U.S. Citizen
  • At least five (5) years experience in managing and directing correspondence and tasks between different divisions and to external agencies
  • Experience with the DoD Correspondence and Task Management System (CATMS)
  • Must have excellent customer service skills
  • Must have experience working with government senior leaders

ENDICTUS Benefits:

(Our industry-leading benefits package contributes to approximately 30% of your total compensation package!):

  • Paid time off will initially be accrued at a rate of 6.33 hours per semi-monthly pay period, for a total of 19 days/152 hours annually for the first two years.
  • 12 paid holidays that can be used as floating holidays throughout the year (11 Federal holidays plus one birthday holiday) 
  • Compensatory Time and Flex Time if authorized
  • 100% covered Health insurance premium or $5,000 prorated annual stipend if opted out of the health insurance
  • 100% covered Dental insurance premium
  • 100% covered Vision insurance premium
  • 100% covered Short Term Disability
  • 100% covered Long Term Disability
  • Life Insurance (currently double your salary, up to $300K)
  • Match up-to 100% of 10% of the corporate provided 401K
  • $500 Business Attire Stipend (will be added to annual salary)
  • $500 Fitness Reimbursement
  • $1,500 Technology Reimbursement
  • $1,500 Professional Development & Certification Reimbursement
  • $5,000 Adoption Assistance
  • Referral bonuses - $1,000 after 30 days for each employee referral that meets the qualifications and gets hired, and $2,000 after 6 months for each employee referred that is retained for more than 6 months (Unlimited)
  • Maternity and Paternity Leave
  • Work laptop and company-provided mobile phone if telework is expected and work required software through-out the lifecycle of the laptop
  • Up to half of the company's profit rate (~2-3.5%) or a bonus for any new business you bring in and oversee
  • Company Morale Events

EEO Commitment

ENDICTUS is an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change - no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.

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