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Correspondence Assistant Jobs in Virginia (NOW HIRING)

Cherry Bekaert

Legal Assistant

Mclean, VA · On-site

$70K - $90K/yr

Prepare, format, proofread, and edit legal documents, pleadings, and correspondence * Assist with court filings and preparation of statements and forms * Support legal research activities and ...

Loudoun County Government

Staff Assistant

Leesburg, VA · On-site

$28/hr

Provide rapid response to correspondence for inquiries * Make direct phone contact with stakeholders * Provide think-ahead/planning documents * Draft written correspondence * Assist Chair At-Large ...

Aegis Corps

Administrative Analyst

Arlington, VA · On-site +1

Review, screen, control, maintain records, and coordinate responses on incoming correspondence. * Assist in responding to routine and non-routine inquiries using standard formats. * Establish and ...

IC-CAP LLC

ASR 2 102-015

Hampton, VA · On-site

Classification reviews of inbound and outbound correspondence * Assist in the maintenance of a document accountability database and associated correspondence. * Processing inbound and outbound ...

William A. Hazel, Inc.

Project Engineer

Chantilly, VA · On-site

$65K - $90K/yr

Maintain project documentation including contracts, permits, and correspondence * Assist with quantity takeoffs and cost tracking * Coordinate testing and inspection services (soils, concrete ...

AMEN DENTAL CARE CENTER LLC

Be Seen First

Dental Front Desk Coordinator

Norfolk, VA · On-site

$18 - $23/hr

... and correspondence Assist with administrative tasks such as filing, scanning, and data entry Coordinate with clinical staff to ensure efficient patient flow Maintain a clean, organized, and ...

AMEN DENTAL CARE CENTER LLC

Be Seen First

Dental Front Desk Coordinator

Norfolk, VA · On-site

$18 - $23/hr

... and correspondence Assist with administrative tasks such as filing, scanning, and data entry Coordinate with clinical staff to ensure efficient patient flow Maintain a clean, organized, and ...

IC-CAP LLC

ASR 2 102-111

Arlington, VA · On-site

$35K - $46K/yr

Classification reviews of inbound and outbound correspondence * Assist in the maintenance of a document accountability database and associated correspondence * Processing inbound and outbound ...

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Correspondence Assistant information

What does a correspondence assistant do?

A Correspondence Assistant is responsible for managing, organizing, and processing incoming and outgoing communications within an organization. Their tasks often include drafting, proofreading, and sending letters or emails, maintaining accurate records of correspondence, and ensuring messages reach the appropriate recipients in a timely manner. They may also handle confidential information, respond to routine inquiries, and support administrative staff with various clerical duties. This role requires strong organizational, written communication, and attention to detail skills.

What are the key skills and qualifications needed to thrive as a correspondence assistant, and why are they important?

To thrive as a Correspondence Assistant, you need strong written communication skills, attention to detail, and proficiency in grammar and document formatting, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Word, email platforms, and document management systems is typically required. Organizational skills, discretion, and the ability to manage time effectively help someone excel in this position. These skills ensure that communications are accurate, professional, and efficiently handled, which is crucial for maintaining effective business operations.

What are some common challenges a correspondence assistant may face, and how can they be addressed?

Correspondence Assistants often manage large volumes of incoming and outgoing communications, which can be challenging when prioritizing urgent requests or maintaining accuracy under tight deadlines. Staying organized and utilizing digital management tools can help streamline workflow and prevent important messages from being overlooked. Additionally, collaborating closely with team members and supervisors ensures that responses are consistent and aligned with organizational standards. Being proactive in seeking clarification and keeping communication channels open can also help address challenges as they arise.

What is the difference between Correspondence Assistant vs Data Entry Clerk?

AspectCorrespondence AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer administrative or communication trainingHigh school diploma; basic computer skills often required
Work EnvironmentOffice settings, administrative departmentsOffice environments, data processing centers
Employer & Industry UsageBusinesses, government agencies, nonprofitsCorporations, healthcare, finance, government
Common Search & ComparisonOften compared for administrative support roles involving communicationCompared for data management and input tasks

The main difference is that Correspondence Assistants focus on managing communication, correspondence, and administrative support, while Data Entry Clerks primarily handle inputting and managing data. Both roles require attention to detail and office skills, but Correspondence Assistants often deal more with written communication and document management, whereas Data Entry Clerks focus on data accuracy and speed.

What are the most commonly searched types of Correspondence jobs in Virginia?

The most popular types of Correspondence jobs in Virginia are:

Correspondence Assistant jobs near you
Infographic showing various Correspondence Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Mclean, VA • On-site

Cherry Bekaert
Accounting Services • 1 - 5K employees

9.2

Company rating: 9.2 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

3rd of 23 rated bookkeepers and accountants

People enjoy working here

Good employer

Respectful managers

Learn more about Cherry Bekaertexternal

$70K - $90K/yr

Full-time

Re-posted 6 days ago

Job description

Legal Assistant
Location: Vienna, VA
Salary: $70,000 - $90,000
Overview
Our client is seeking a detail-oriented Legal Assistant to support a fast-paced legal team. This role will provide administrative and legal support to attorneys, ensuring efficient case management, document preparation, and scheduling coordination. The ideal candidate brings recent experience within a law firm environment and thrives in a deadline-driven setting.
Key Responsibilities
Administrative Support
  • Serve as a point of contact for clients, attorneys, and internal staff
  • Maintain and update case management systems and records
  • Manage calendars, track deadlines, and coordinate court appearances
  • Answer and direct calls, take detailed messages, and follow up as needed
  • Process expense reimbursements and check requests
  • Maintain multiple schedules and provide timely reminders

Legal Support
  • Prepare, format, proofread, and edit legal documents, pleadings, and correspondence
  • Assist with court filings and preparation of statements and forms
  • Support legal research activities and coordinate with vendors, experts, and opposing counsel
  • Assist with trial preparation, including briefs and supporting materials
  • Organize and maintain discovery and pleading binders

Scheduling & Coordination
  • Schedule meetings, depositions, and client appointments
  • Arrange travel logistics for attorneys as needed

Qualifications
  • 2+ years of recent experience in a law firm environment

What Cherry Bekaert employees say

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Hours and flexibility

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