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Controlling Assistant Jobs in California (NOW HIRING)

Optima Office, Inc

Assistant Controller

San Diego, CA · On-site

$130K - $140K/yr

  • Medical

  • Dental

  • Vision

  • PTO

They are seeking an Assistant Controller who is experienced and hands-on to own the financial operations of a fast-moving, multi-contract distribution company. This is a genuine leadership role ...

Optima Office

Assistant Controller

San Diego, CA · On-site

$130K - $140K/yr

  • Medical

  • Dental

  • Vision

  • PTO

They are seeking an Assistant Controller who is experienced and hands-on to own the financial operations of a fast-moving, multi-contract distribution company. This is a genuine leadership role ...

Pratt Industries

Assistant Controller

Lathrop, CA · On-site

$85K - $95K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Assistant Plant Controller Pay scale : $85K-$95K Location: Pratt Industries, USA in Lathrop, CA Department: Accounting Reports to: Plant Controller Job Summary The Assistant Controller will create ...

Renovo Solutions

Assistant Controller

Irvine, CA · Hybrid

$170K - $185K/hr

The Assistant Controller will take ownership of core accounting and reporting processes, and ensure financial duties are carried out effectively, accurately, and in a timely fashion. The ideal ...

Renovo Solutions

Assistant Controller

Irvine, CA · On-site

The Assistant Controller will take ownership of core accounting and reporting processes, and ensure financial duties are carried out effectively, accurately, and in a timely fashion. The ideal ...

Home of Guiding Hands

ASSISTANT CONTROLLER

El Cajon, CA · On-site

$80K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Assistant Controller $80,000-$100,000 | Full-Time | El Cajon, CA | 100% Onsite Help Make a Difference While Growing Your Accounting Career Are you an experienced accounting professional who enjoys ...

Postman

Assistant Controller

San Francisco, CA

$175K - $195K/yr

The Opportunity We are seeking an experienced Assistant Controller to join our growing Accounting Team. This role is ideal for a hands-on accounting leader who combines deep technical accounting ...

Optima Office

Assistant Controller

San Diego, CA

$130K - $140K/yr

  • Medical

  • Dental

  • Vision

  • PTO

They are seeking an Assistant Controller who is experienced and hands-on to own the financial operations of a fast-moving, multi-contract distribution company. This is a genuine leadership role ...

Allied Universal

Assistant Controller

Irvine, CA

$130K - $150K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Assistant Controller is responsible for the preparing and reviewing financial statements and entries related to the Janitorial Services Business Unit owned by Allied Universal. While working ...

Burnett Search

Assistant Controller

Sunnyvale, CA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

The Assistant Controller will report to the Corporate Controller. Primary responsibilities include effectively build, lead and manage a team which is responsible for supervision of the monthly close ...

Strategic Employment

Assistant Controller

Los Angeles, CA · On-site

$170K - $200K/yr

Assistant Controller | Hollywood, CA | Luxury Retail | $170K-$200K Our client is one of the most iconic luxury brands in the world, handcrafted in LA, distributed globally, and built on a founder-led ...

Exchange Bank

Assistant Controller

Santa Rosa, CA · On-site

$80K - $115K/yr

The Assistant Controller works collaboratively with the Controller to manage the Bank's accounting operations, regulatory reporting, control framework, and wire processes. This position plays a ...

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Assistant Controller

Optima Office, Inc

San Diego, CA • On-site

$130K - $140K/yr

Full-time

Medical, Dental, Vision, PTO

Re-posted 25 days ago

Job description

Job Type
Full-time
Description
Our client, a Service-Disabled Veteran-Owned Small Business headquartered in El Cajon, supports public agencies, federal customers, healthcare systems, education systems, and local government organizations nationwide.
They are seeking an Assistant Controller who is experienced and hands-on to own the financial operations of a fast-moving, multi-contract distribution company. This is a genuine leadership role requiring financial judgment, team management, and technical proficiency in Microsoft Dynamics 365 Business Central (BC), reporting directly to the President.
The Assistant Controller will be responsible for the full accounting function including month-end close, accounts receivable, accounts payable, treasury management, tax compliance, and the day-to-day integrity of our client's financial records. The Assistant Controller will directly supervise a team of 4-6 accounting professionals across on-site and offshore functions and will serve as the primary internal authority on Business Central.
Key Responsibilities
1. Month-End Close
  • Own and coordinate the full month-end close process in partnership with Optima's fractional controller
  • Ensure all journal entries are posted accurately and on time: prepaid expenses, depreciation, commission accruals, payroll JEs, accrued payroll, ASC lease entries
  • Prepare and maintain the balance sheet reconciliation file
  • Coordinate Grainger rebate accrual and statement reconciliation
  • Ensure the financial period is closed in Business Central on schedule
  • Review and approve the management financial reporting package (targeting the 12th of each month)

2. Accounts Receivable Oversight
  • Supervise all AR functions including customer invoice generation, credit card processing, check scanning, deposit processing via CashPro, and customer payment application in BC
  • Oversee weekly summary billing and portal integration and error resolution
  • Manage AR unapplied payments and ensure timely customer ledger reconciliation
  • Supervise collections activities through internal collections staff; ensure aging AR is actively managed

3. Accounts Payable Oversight
  • Supervise all AP functions including vendor invoice entry in BC, RAMP expense management, non-RAMP vendor expense posting, and vendor credit memo processing
  • Oversee vendor payment scheduling via CashPro ACH and NACHA file methods
  • Manage vendor credit applications and vendor credit requests
  • Ensure PBE vendor invoice and general vendor invoice issues (UOM, pricing, sales tax, RMAs) are resolved accurately and promptly

4. Treasury Management
  • Manage daily cash position
  • Oversee all bank and credit card reconciliations (target: completed by the 5th of each month)
  • Monitor liquidity and working capital; escalate cash flow concerns proactively to ownership
  • Manage CashPro banking platform for ACH and wire transactions

5. Tax Compliance & Reporting
  • Own CDTFA sales tax reporting and timely remittance - no missed deadlines
  • Manage quarterly estimated income tax payments on behalf of the corporation and company officers in coordination with our client's external CPA
  • Ensure PTET tax payments are submitted on or before internal deadlines
  • Maintain all tax compliance calendars and provide 48-hour advance notice to ownership if any deadline is at risk

6. Accounting Customer Service
  • Serve as the primary internal escalation point when Business Central transactions are not flowing correctly - posting errors, integration failures, payment reconciliation issues, and portal discrepancies
  • Triage accounting questions from the operations and sales teams quickly and effectively - distinguish material issues requiring immediate attention from immaterial issues that can be resolved routinely
  • Coordinate with BC support resources as needed; document recurring issues and implement process improvements to reduce future errors

7. Team Leadership & Development
  • Directly supervise and develop internal staff, and a new offshore AR specialist
  • Set clear expectations, provide regular feedback, and hold team members accountable for deadlines and accuracy
  • Delegate effectively - distinguish tasks requiring Assistant Controller-level judgment from tasks that can and should be handled by the team
  • Build and maintain SOPs for all accounting functions; identify gaps and create new SOPs where none exist
  • Support onboarding and cross-training of team members

8. Systems & Process Improvement
  • Serve as our client's internal Business Central authority - troubleshoot system issues, train team members, and identify workflow improvements
  • Lead the implementation of inventory management in BC (not yet active)
  • Maintain and improve the RAMP expense management integration with BC
  • Identify opportunities to automate or systematize recurring accounting tasks

More About the Client and Position
Our client is a fast-growing, award-winning small business with the complexity of a mid-market company. Their accounting function touches 7 contract vehicles, 80+ state agency accounts, federal laboratory and VA healthcare customers, and a growing portfolio of local government and utilities relationships. They process high transaction volumes with thin margins and tight deadlines.
The Assistant Controller will have real authority, real visibility, and real accountability. This is not a maintenance role - it is a leadership role in a company that is scaling quickly and needs a financial leader who can build systems, develop people, and own outcomes.
Base Salary
$130,000 - $140,000 depending on experience and BC proficiency
Performance Bonus
Discretionary, based on company performance and individual contribution
Health Benefits
Medical, dental, and vision through our clients group plan
PTO
Competitive PTO package; accrual-based
Work Location
On-site, El Cajon, CA 92020 - full-time, five days per week
Start Date
Immediate / ASAP
Requirements
Minimum Qualifications
  • Experience with Microsoft Dynamics 365 Business Central (BC)
  • Minimum 5 years of progressive accounting experience, plus 2 years in a senior leadership role
  • Demonstrated experience supervising and managing an accounting team
  • Proven month-end close ownership - able to manage a close calendar, coordinate with external partners, and ensure the period closes accurately and on time
  • Sales tax compliance experience (CDTFA or equivalent state tax authority) - filing and remittance, not just recording
  • Experience managing multiple bank accounts and credit card reconciliations in an ERP environment
  • Strong prioritization skills - ability to identify and execute on high-impact tasks while appropriately delegating or deferring lower-priority items
  • Reliable transportation and ability to work fully on-site in El Cajon, CA - this is not a remote or hybrid position
  • Proactive communicator - alerts management to risks and missed deadlines before they become problems, not after
  • Ability to perform the essential functions of the job for which you are applying

Preferred Qualifications
  • Experience in wholesale distribution, MRO supply, government contracting, or a similarly multi-contract, high-transaction-volume environment
  • Familiarity with RAMP expense management platform and its BC integration
  • Experience with CashPro banking platform or equivalent ACH/NACHA file management
  • Experience managing offshore or remote accounting team members
  • Experience working alongside a fractional controller or outsourced accounting firm
  • Exposure to government contract revenue recognition or multi-contract accounting
  • Bachelor's degree in accounting, Finance, or related field (CPA not required - our client has an external CPA for tax planning and income tax preparation)
  • Experience building or improving accounting SOPs in a growing company
  • Familiarity with CDTFA, PTET, and California-specific tax compliance obligations

Salary Description
$130,000 - $140,000

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