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Contract Project Administrator Jobs in Minnesota

Blattner Company

Contracts Administrator I

Avon, MN · On-site

$68K - $99K/yr

Handles customer contract administration and compliance during the execution and closeout stages of assigned projects. STEP INTO THE ROLE * Provides contract and exhibit review and coordination of ...

Blattner Company

Contracts Administrator I

Avon, MN

$68K - $99K/yr

Handles customer contract administration and compliance during the execution and closeout stages of assigned projects. STEP INTO THE ROLE * Provides contract and exhibit review and coordination of ...

CannonDesign

Sr. Construction Administrator

Rochester, MN · On-site +1

$25.75 - $34.50/hr

You will be responsible for leading, developing and helping assemble the project team administering construction contracts on behalf of CannonDesign for large projects, with particular focus on ...

Robert Half

Network/Systems Administrator

Minneapolis, MN · On-site

$55.41 - $64.16/hr

This contract position will oversee daily network and systems operations and help deliver ... Lead infrastructure projects from initial planning through implementation, testing, and post ...

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Contract Project Administrator information

What is a contract project administrator?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What are the key skills and qualifications needed to thrive as a contract project administrator?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.

What are the main challenges a contract project administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

What are popular job titles related to Contract Project Administrator jobs in Minnesota?

For Contract Project Administrator jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Contract Project Administrator jobs in Minnesota look for?

The top searched job categories for Contract Project Administrator jobs in Minnesota are:

What cities in Minnesota are hiring for Contract Project Administrator jobs?

Cities in Minnesota with the most Contract Project Administrator job openings:

Contract Project Administrator jobs near you

Assist. Contract Administrator

Metropolitan Council

Minneapolis, MN • On-site

Other

Posted 2 days ago

New

Metropolitan Council rating

7.7

Company rating: 7.7 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

485th of 846 rated public administrative organizations

Job description

WHO WE ARE

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.
We are committed to supporting a diverse workforce that reflects the communities we serve.
Metro Transit Division is one of the country's largest transit systems, employs more than 3,000 people, and provides ridership through an integrated network of buses, light rail and commuter trains, as well as resources for those who carpool, van pool, walk or bike in the Twin Cities.

How would your work contribute to our organization and the Twin Cities region? The Assistant Contract Administrator supports the contract management team by assisting with the administration, tracking, and maintenance of contracts related to transit security and community-based outreach services. Working under the guidance of senior contract staff, this position helps ensure contracts remain compliant, well-documented, and effectively monitored.

What you would do in this job

*Assists in the administration of contracts between the Council and its service providers, including maintaining accurate records and tracking key milestones and deadlines.
*Reviews and processes vendor insurance certificates, bonds, and related compliance documentation.
*Supports the drafting and review of contract amendments under the direction of senior staff.
*Tracks and documents vendor performance data; compiles reports and summarizes findings for review.
*Assists with invoice review and processing, verifying accuracy and compliance with contract terms.
*Responds to routine vendor and internal inquiries, escalating complex issues to senior staff.
*Supports the preparation of request for proposals (RFP) documents and bid specifications.
*Participates in field audits, data collection, and quality assurance activities as assigned.
*Assists in developing and maintaining contract management tracking tools and databases.
*Supports training coordination and documentation for project managers and business units.

What education and experience are required for this job (minimum qualifications)

Education and Experience Requirements:
Any

of the following combinations of experience with progressively

responsible administration experience in areas of administering vendor

contracts, purchasing and project management experience, grants, or compliance.

  • High school diploma/GED with six (6) years of experience
  • Associate degree with four (4) years of experience
  • Bachelor's degree with two (2) years of experience

Knowledge, Skills and Abilities
*Knowledge of contract preparation and administration in the specific contract area.
*Knowledge of principles, practices, processes and laws related to general liability in the State of MN; federal, state and local laws and regulations pertaining competitive procurement practices.
*Strong attention to detail and ability to review documents for accuracy.
*Proficiency in Microsoft Office Suite, particularly Excel and Word.
*Good verbal and written communication skills.
*Ability to work collaboratively in a team environment.
*Ability to read, analyze and interpret professional journals, technical procedures and government regulations.
*Ability to write reports, business correspondence and procedure manuals.
*Ability to manage multiple tasks and meet deadlines.
*Ability to effectively prepare and present information and respond to questions from diverse groups of customers or clients.
*Ability to calculate figures in amounts such as discounts, interest and percentages.
What you can expect from us:
  • We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
  • We encourage our employees to develop their skills through on-site training and tuition reimbursement.
  • We provide a competitive salary, excellent benefits and a good work/life balance.

Additional information

Union: Non Represented/Grade F
FLSA Status: Non-Exempt
Safety Sensitive: No

What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.

What steps the recruitment process involves:
  1. We review your minimum qualifications.
  2. We rate your education and experience.
  3. We conduct a structured panel interview.
  4. We conduct a selection interview.
Once you have successfully completed the steps above, then:
If you are new to the Metropolitan Council, you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.
IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.
The Metropolitan Council is an Equal Opportunity, Affirmative Action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.
If you have a disability that requires an accommodation during the selection process, please emailHR-OCCHealth@metc.state.mn.us

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