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Contract Project Administrator Jobs in Minnesota

Big-D

Project Administrator

Saint Paul, MN · On-site

Big-D Construction is seeking a highly organized and detail-oriented Project Administrator to ... Contract administration, working with estimating and project management in creating and issuing ...

Big-D

Project Administrator

Saint Paul, MN

Big-D Construction is seeking a highly organized and detail-oriented Project Administrator to ... Contract administration, working with estimating and project management in creating and issuing ...

CannonDesign

Project Administrator

Minneapolis, MN · On-site

$28.75 - $35.94/hr

Support project proposal and contracting effort. * Prepare project team memos and project ... pay list (contracts, missing insurance, upload/update Deltek). * Support the Practice and ...

CannonDesign

Sr. Project Administrator

Minneapolis, MN · On-site

$68K - $85K/yr

Maintain project logs for correspondence, contracts, and other documents as needed. * Work with ... May supervise lower-level Project Administrators or Administrative Assistants. * Perform other ...

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Contract Project Administrator information

What is a contract project administrator?

Contract Project Administrators are professionals responsible for managing and overseeing contracts within a project to ensure compliance, accuracy, and timely completion. They coordinate between various stakeholders, handle documentation, track contract milestones, and ensure that contractual obligations are met throughout the lifecycle of a project. Their role often involves risk management, budgeting, and maintaining effective communication between clients, vendors, and internal teams. This position is critical for organizations that handle multiple contracts or complex projects, as it helps minimize legal and financial risks.

What are the key skills and qualifications needed to thrive as a contract project administrator?

To thrive as a Contract Project Administrator, you need a strong understanding of contract management, project coordination, and compliance, often supported by a degree in business administration or a related field. Familiarity with contract management software, project management tools like MS Project or Asana, and knowledge of relevant regulations is typically required. Attention to detail, organizational skills, and effective communication make individuals stand out in this role. These skills are crucial for ensuring contracts are well-managed, timelines are met, and projects are completed successfully and in compliance with legal requirements.

What are the main challenges a contract project administrator faces when coordinating between multiple stakeholders?

A Contract Project Administrator often acts as a central liaison between clients, contractors, vendors, and internal teams. One of the main challenges is ensuring that all parties are aligned on project timelines, deliverables, and contract requirements, especially when changes occur. Balancing competing priorities and resolving misunderstandings quickly are essential skills, as delays or miscommunications can impact project success. Effective organization, clear communication, and proactive follow-up are crucial for overcoming these challenges and keeping projects on track.

What is the difference between Contract Project Administrator vs Project Coordinator?

AspectContract Project AdministratorProject Coordinator
CredentialsTypically requires a relevant certification (e.g., CAPM) and experience in contract managementOften requires a degree or diploma in project management or related field, with less emphasis on certifications
Work EnvironmentWorks on specific contracts, often in industries like construction, IT, or engineering, with a focus on contract complianceWorks across projects to support planning, scheduling, and communication, usually in corporate or organizational settings
Employer & Industry UsageCommon in industries requiring contract oversight, such as construction, government, and consultingWidely used in various industries for supporting project teams and ensuring project progress

The Contract Project Administrator focuses on managing contractual aspects of projects, ensuring compliance and documentation, while the Project Coordinator supports overall project execution, scheduling, and communication. Both roles are essential but differ mainly in scope and focus.

What are popular job titles related to Contract Project Administrator jobs in Minnesota?

For Contract Project Administrator jobs in Minnesota, the most frequently searched job titles are:

What job categories do people searching Contract Project Administrator jobs in Minnesota look for?

The top searched job categories for Contract Project Administrator jobs in Minnesota are:

What cities in Minnesota are hiring for Contract Project Administrator jobs?

Cities in Minnesota with the most Contract Project Administrator job openings:

Contract Project Administrator jobs near you

Project Administrator

Big-D

Saint Paul, MN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 18 days ago

Job description

Big-D Construction is seeking a highly organized and detail-oriented Project Administrator to support project teams through contract administration, document management, billing coordination, and project closeout activities. The ideal candidate will collaborate with project managers, estimators, subcontractors, vendors, and clients to ensure contracts, purchase orders, invoices, change orders, insurance documentation, and project records are accurate, current, and compliant.
Successful candidates will have strong administrative and communication skills, proficiency in Microsoft Office and Outlook, the ability to manage multiple priorities simultaneously, and a commitment to teamwork, safety, and delivering exceptional customer service. A high school diploma or GED is required, and experience with accounts payable/accounts receivable processes is preferred.
This position is based in our St. Paul, MN office.
Key Responsibilities:
Documentation and Communication:
  • Contract administration, working with estimating and project management in creating and issuing contracts and purchase orders for the project.
  • Communicate with contractors, suppliers, and clients regarding billings.
  • Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors.
  • File necessary preliminary lien and commencement notices for their projects.
  • Process projects close out documents (O&M manuals, etc.)
  • Maintain and organize project documentation and reports.
  • Assist with scheduling planning meetings for projects.
  • Help ensure project invoices, contracts, change orders, change events and billings are up to date.

Administrative Tasks:
  • Manage the filing of project documents to guarantee that all stakeholders have access to necessary information.
  • Participate in project meetings and provide necessary project updates.
  • Maintain records of expenses, labor hours, and project progress.
  • Interacts with clients, vendors, and staff in a professional, courteous and appropriate manner.
  • On-site support as needed.

Safety and Compliance:
  • Enforce health and safety protocols to minimize the risk of workplace accidents when on a jobsite.
  • Committed to supporting Big-D's policies and procedures

Experience:
  • Highschool Diploma or GED

Critical Skills:
  • Proficient computer skills, including typing, Microsoft Office Suite
  • Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists
  • Clear written and verbal communication
  • Organize and write procedures in a logical/methodical manner
  • Ability to multitask and work on multiple projects simultaneously including managing priorities of multiple managers
  • Consistently produces accurate work and has excellent attention to detail
  • Work well in a team environment
  • AR/AP skills

Benefits
  • 100% Medical & Dental premiums paid for
  • Health Savings Account (HSA) with Employer Contribution
  • PTO & Holidays
  • Mental Health/Wellness Program
  • 401k with match
  • Life Insurance & Disability paid for
  • Supplemental Benefits available

Additional Job Information
Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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