Contract Processor Jobs in Hawaii (NOW HIRING)

Duties Summary Reviews, drafts, edits, and processes construction and engineering contracts for three or more departments; drafts and processes public works consultant and supplemental contracts; coordinates all procedural activities and monitors the status of the contracts to completion; provides advise to engineers on procedural matters; and performs other related duties as required. There is one (1) immediate temporary full-time vacancy not-to-exceed 09/30/2027 with the Department of Water Supply - Administration Division in Hilo. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list.

Temporary appointment may lead to conversion to permanent appointment. Examples of Duties Reviews, edits, drafts, and re-drafts construction and engineering contracts for conformance with state procurement laws, federal regulations, and county general requirements and covenants. Drafts and processes consultant and supplemental contracts for public works services, engineering, and construction projects; drafts and processes change orders.

Serves as departmental liaison with Corporation Counsel and appropriate departments to ensure propriety of funds and legality prior to execution. Initiates and coordinates the printing and assembling of contracts, plans, and specifications. Coordinates the publication of legal notices and notifies affected persons; provides information on the terms and conditions of contracts and bidders' requirements; receives bids and bid bonds.

Coordinates and participates in bid openings. Prepares award letters and contracts; transmits documents to contractors for execution; receives and reviews executed contracts for proper signatures and notary, insurance certificates, performance bonds, payment bonds, etc. Prepares transmittal letters for distribution of executed contracts to contractors and appropriate departments.

Maintains status information on contracts; maintains records and is custodian of the performance bonds. Coordinates the receipt of necessary closing documents including tax clearances and the department's acknowledgment of final acceptance; initiates the publication of Notice of Completion; processes documents to fiscal for final payment. Advises engineers and other personnel on current procurement requirements related to construction, engineering, and consultant contracts; recommends amendments to departmental rules and procedures on processing of contract documents.

Maintains operational and statistical data and prepares necessary periodic and special reports. May supervise other subordinates as assigned. Performs other related duties as assigned.

Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to: graduation from high school, and five (5) years of clerical experience, of which three (3) years shall have included the review and processing of contracts and related legal documents in conformance to pertinent laws, policies, and procedures. Note: As applicable to position, possession of a current State of Hawai`i Notary Public Commission for governmental documents is required prior to completion of probation. (The immediate vacancy with the Department of Water Supply does not require a current State of Hawai'i Notary Public Commission for governmental documents).

Substitution of education for required clerical experience: an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). (Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.) Note: Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency

(Scan and attach a copy of your official credential evaluation report to your application.) Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully

Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g

official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process

Knowledge of: State procurement laws, federal regulations, and county policies and procedures applicable to consultant, engineering, and construction contracts; bidding procedures and regulations; contract forms; office practices and procedures; computer applications; grammar, spelling, and word usage. Ability to: review, edit, and process contracts in accordance with prescribed laws and regulations; draft consultant, engineering, and construction contracts; understand, explain, and apply applicable provisions of ordinances, laws, and regulations governing contracting procedures; maintain records and prepare reports; maintain effective working relationships with others; deal courteously and effectively with the public; operate standard office machines including desktop computers and peripherals. Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light Benefits of County employment: The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements. Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.

(Not all Departments/Agencies participate and not all positions are eligible.) Vacation: Start accruing paid vacation time immediately upon hire - up to 21 days per year. Sick Leave: Start accruing paid sick leave time immediately upon hire - up to 21 days per year. Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable)

Training and Development: The County has a variety of training and development opportunities for employees. County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning. Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.

Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries. Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions. Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.

Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees. Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems. Group Life Insurance: Free life insurance policy for active employees.

Credit Union Membership Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty. All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.

Supplemental Information Please scan and attach these supporting documents to your on-line application, if required: an official college transcript, a valid driver's license, a temporary assignment verification, professional licenses, and/or certificates. Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

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