Conference Planner Jobs in Oregon (NOW HIRING)

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This role drives the strategic planning, design capture and implementation of audio and video service solutions to support EY business needs on all office projects. The role is Area based and develops and coordinates the relationships among related key project stakeholders such as the Real Estate portfolio Deployment Leads, IT PM’s, AV integrators, Facilities teams, project management teams (i.e. CBRE), and architects (i.e. Gensler). The role will meet with the business to understand requirements and advise on current technologies available and application of them to meet requirements or offer alternatives. Working with the broader project team, the role analyzes project floor plans to apply technical solutions as per business requirements and ensure the target rooms are fit for purpose as it relates to room layout, configuration and other room attributes i.e. power and data. The role additionally determines opportunities to eliminate or consolidate redundancies in platforms to ensure optimal end user experience and drive cost efficiency and global consistency in designs and applications. The role will also prepare and submit AV based RFP’s as per the project scope, reviewing and submitting vendor recommendations.

The role partners with BRM, RE, FM and Product Portfolio Leads on all proposed design specifications and monitors vendor activities in accordance with the agreed to project plans and business directives. The role is a thought leader in A/V solutions, design and best practices and will maintain an industry expertise on architectural standards, “end to end” implementation solution and emerging technologies.

• Partner with BRM on key initiatives and stakeholder engagement

• As part of office projects attend steercos with business line executives, OMP’s and decision makers

• Develop trusted advisor status

• Ensure technologies are applied correctly and aligned to expectations

• Drive the AV experience design

• Drive the solutioning and design of AV products and services into the office conference rooms

• Partner with Real Estate D&P Leads, Facilities, IT PMO, Architecture and PM teams as well as other key project stakeholders to ensure a complete end to end Conference Room Experience is achieved

• Manage the RFP process for office projects

• Maintain alignment to stated budget targets

• Collect feedback and share with the ESPM Product Teams to improve our solutions and experiences

The role is primarily a consulting role and requires a solid analytical acumen and solution orientation to understand the nuances of business requirements and applying solutions to them. The role will guide appropriate changes, solutions and services within the directives of the role’s remit. Utilizes knowledge of conference room A/V technology and other aligned services to make role appropriate decisions including the efficient handling of design reviews as well as determine effective ways to address and mitigate issues. The role additionally requires consultative questioning, influence management and critical thinking skills to understand a current directive and recommend viable solutions that are both effective and supporting the value to the business

• Maintains solid interpersonal skills to engage with others in the Firm as well as non EY entities in cross business discussions within a matrixed, geographically dispersed organization and to build a solid network of peers and others of influence. Adapts personal communication style to the style of others, develops rapport and stays calm under pressure or escalating issues using advanced oral and written English communication skills.

• Projects well-defined consultative skill to conduct effective questioning, hone in on key issues and information to formulate ideas and materials as well as present those ideas clearly and concisely to all levels of the organization including senior and/or executive management.

• Maintains an advanced comprehensive knowledge of related technology and solutions as well as the ET vision to recognize and position improvement opportunities in the relevant designs and process’.

• Manifests a strong analytical and problem-solving ability to handle multiple and shifting priorities across a broad spectrum of projects and stakeholders and drive solutions that are both financially and technically sound.

• Maintains strong project management skills as well as various aspects of technology infrastructure design and implementation, to deliver projects on time and within scope and budget

• Maintains appropriate knowledge of services and products of external vendor and suppliers in the Conference Room A/V industry to manage their activities in project deliverables.

• Develops an in depth and continuous understanding of EY’s business, the interconnectivity of the OPC team to the Firm’s operating model. Recommends and promotes the benefits and the appropriate use of Conference Room Technology Services and solutions as part of knowledge sharing and platform and services positioning

The role is an individual contributor and is managed by the PD&C Lead. However, the individual in this role must have managerial capacity to potentially manage a team or as a result of specific projects under management, would be expected to influence and manage peers, vendors, suppliers and others in creating and executing the design plan or in the actual deployment of A/V solutions.

The role may also require the periodic allocation of additional time on the job to support multiple demands, issues and varying time zones. Some travel may be required.

• College degree in related technology field (Computer, Engineering, Science, etc.) or comparable job experiences

Approximately 8 to 10 years of experience in an Consulting or Product/Project Management role. Able to accommodate a progression of increasingly complex job responsibilities during the period inclusive of consulting through to project completion.

• Mastery level of Knowledge of Conference Room Technologies such as :

• Expert on AV industry standards and trends

• CAD and other relevant architectural standards and tools

• Audio Visual transport devices (including AVoIP)

• Display technologies including LCDs, projection systems, and direct-view LED

• Wireless presentation devices

• Room controller systems i.e. Creston, Extron, AMX

• Room reservation systems i.e. Outlook room booking, Reserve, Enterprise Recovery Systems (ERS), Enterprise Management Systems (EMS)

• Interactive Whiteboards

• Standards based Videoconferencing i.e. Cisco, Poly

• Microsoft conference room technology including Surface Hubs and Microsoft Teams Rooms

• Condeco systems

• Four Winds Technology

• Digital signage platforms

• CTS-I, CTS-D preferred

The compensation ranges below are provided in order to comply with United States pay transparency laws. Other geographies will follow their local salary guidelines, which may not be a direct conversion of published US salary ranges. At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $120,000 to $224,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $144,000 to $255,000. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.

• Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.

• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

EY accepts applications for this position on an on-going basis.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

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EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at ssc.customersupport@ey.com .