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Conference Manager Jobs in Virginia (NOW HIRING)

Jefferson Lab

Conference & Tour Intern

Newport News, VA · On-site

$37K - $44K/yr

Jefferson Lab is seeking a conference & tour Intern to support the planning, coordination, and ... Managed by SURATech, LLC, Thomas Jefferson National Accelerator Facility is entering an exciting ...

Venesco LLC

Protocol Specialist

Falls Church, VA · On-site

Meeting and conference management * Public speaking and guest relations * Attention to detail * Organization and time management * Professional communication * Audio/visual equipment operation

VENESCO LLC

Protocol Specialist

Falls Church, VA · On-site

Meeting and conference management * Public speaking and guest relations * Attention to detail * Organization and time management * Professional communication * Audio/visual equipment operation

VENESCO, LLC

Protocol Specialist

Falls Church, VA

Meeting and conference management * Public speaking and guest relations * Attention to detail * Organization and time management * Professional communication * Audio/visual equipment operation

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All JobsConference JobsConference Manager JobsConference Manager Jobs in Virginia

Conference Manager information

See Virginia salary details

$15.4K

$54.3K

$79.8K

How much do conference manager jobs pay per year?

As of Aug 22, 2026, the average yearly pay for conference manager in Virginia is $54,311.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,100.00 and $63,000.00 per year, depending on experience, location, and employer.

What is a conference manager?

A conference manager, also known as an events manager, organizes and oversees all aspects of a conference to make sure it’s successful. In this role, your job duties include supervising the event planning staff, finding facilities that can be used as a venue, and confirming vendors for the conference center. You’re also responsible for preparing the facilities for guests, for example, by setting up directional signs or coordinating on-site parking services as needed. You may also negotiate vendor contracts and organize staff payroll. This career requires strong planning, organizational, and budget management skills. Qualifications typically include a bachelor’s degree and several years of experience in event planning or hospitality management.

What does a conference manager do?

A Conference Manager is responsible for planning, organizing, and overseeing all aspects of conferences and similar events. Their duties include coordinating logistics such as venue selection, scheduling, budgeting, vendor management, and ensuring a smooth experience for attendees and speakers. They also handle registrations, marketing, and troubleshooting issues that arise during the event. The Conference Manager works closely with clients, sponsors, and internal teams to ensure the event meets its objectives and runs efficiently.

What are the key skills and qualifications needed to thrive as a conference manager, and why are they important?

To thrive as a Conference Manager, you need strong organizational abilities, event planning experience, and typically a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and registration platforms is essential for coordinating logistics and attendee management. Excellent communication, problem-solving, and leadership skills help in building relationships with stakeholders and handling on-site challenges. These competencies ensure successful, seamless events that meet organizational goals and deliver positive attendee experiences.

What are the most common challenges faced by a conference manager when coordinating large-scale events?

One of the main challenges for a Conference Manager is ensuring seamless coordination among multiple stakeholders, including vendors, speakers, sponsors, and attendees. Managing logistics such as venue arrangements, technical support, and scheduling can be complex, especially when dealing with unexpected changes or last-minute requests. Strong organizational skills and the ability to adapt quickly are essential for overcoming these challenges and delivering a successful event. Collaboration with cross-functional teams and clear communication are key to addressing issues efficiently and maintaining high event standards.

What is the difference between Conference Manager vs Event Coordinator?

AspectConference ManagerEvent Coordinator
Primary RoleOversees planning, execution, and management of conferences and large eventsCoordinates various aspects of events, including logistics and vendor management
CredentialsOften requires experience in event planning, certifications like CMP (Certified Meeting Professional)Typically requires experience in event coordination, certifications are optional
Work EnvironmentCorporate, conference centers, hotels, or event venuesVaries from corporate to social events, often more flexible locations
ScopeFocuses on large-scale, complex events like conferences and conventionsHandles a variety of events, including smaller meetings and social gatherings

While both roles involve event planning, a Conference Manager specializes in large, complex conferences requiring strategic oversight, whereas an Event Coordinator manages a broader range of events with a focus on logistics and execution. The Conference Manager typically has more experience and credentials related to large-scale event management.

More about Conference Manager jobs

What are the most commonly searched types of Conference jobs in Virginia?

The most popular types of Conference jobs in Virginia are:

What are popular job titles related to Conference Manager jobs in Virginia?

For Conference Manager jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Conference Manager jobs in Virginia look for?

The top searched job categories for Conference Manager jobs in Virginia are:

What cities in Virginia are hiring for Conference Manager jobs?

Cities in Virginia with the most Conference Manager job openings:

Conference Manager jobs near you
Infographic showing various Conference Manager job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $54,311 per year, or $26.1 per hour.

Membership & Operations Manager

International Society for the Study of Trauma and Dissociation

Arlington, VA • On-site

Full-time

Posted 12 days ago

Job description

Who We Are

ISSTD seeks to advance clinical, scientific, and societal understanding of chronic trauma and dissociation.

Who You Are

The Membership & Operations Manager is responsible for the day-to-day management of membership services, member engagement, operational support, and educational program administration for the association. This position serves as the primary staff liaison for members, volunteer leaders, and several member communities while ensuring efficient organizational operations and an exceptional member experience. The role works collaboratively across departments to support membership growth and retention, volunteer engagement, conferences, educational programs, and association initiatives.

What You'll Do

Membership Operations

  • Manage all aspects of individual membership, including new member applications, renewals, account maintenance, password assistance, and member communications.
  • Process organizational memberships, including renewals and fulfillment of member benefits.
  • Prepare and distribute membership renewal notices and monthly membership reports.
  • Respond to member inquiries via phone and email regarding membership, education, member resources, and general association services.
  • Maintain accurate membership records and databases.
  • Process incoming mail and other administrative correspondence.

Member Communities & Volunteer Engagement

  • Serve as the primary staff liaison for Special Interest Groups (SIGs), Regional Online Communities (ROCs), and related member communities.
  • Manage member rosters and onboarding for SIGs and ROCs.
  • Coordinate leadership elections, biannual leadership meetings, and new leader orientation.
  • Prepare and distribute monthly reports for SIGs and ROCs.
  • Manage registration and provide technical support for the Virtual Book Club.
  • Oversee volunteer opportunity postings and assist with onboarding new volunteers.
  • Foster member engagement through volunteer and networking initiatives.

Association Operations

  • Coordinate scheduling for committees, task forces, working groups, and member community meetings.
  • Create and distribute journal mailing lists to the publisher.
  • Assist with donor acknowledgment letters, award documentation, and review processes.
  • Manage the association's online member community and resource platform, including:
    • Overall site administration
    • Member resource management
    • Digital library organization
    • Group creation and maintenance

Meetings & Education

Annual Conference

  • Manage attendee registration and respond to registration inquiries.
  • Produce and print conference badges.
  • Maintain conference registration supplies and inventory.
  • Create and distribute certificates of attendance.
  • Coordinate the Conference Ambassador program and conference volunteers.
  • Support membership presentations and member engagement events.
  • Assist with supporter, advertiser, and exhibitor management, including onsite fulfillment.
  • Prepare and distribute weekly registration reports.

Training Courses & Seminars

  • Provide technical support for in-person and virtual educational programs.
  • Upload and maintain instructor materials within course portals.
  • Prepare and distribute monthly program reports.

Online Learning & Certificate Programs

  • Provide technical support for the Online Learning Center.
  • Develop and maintain FAQs, user guides, and support documentation.
  • Track certificate program credits and bundle registrations.
  • Prepare and distribute program completion certificates.

Committee & Staff Liaison Responsibilities

Primary Staff Contact

  • Membership
  • Special Interest Groups (SIGs)
  • Regional Online Communities (ROCs)
  • Regional Chapters (RCs)
  • Virtual Book Club

Staff Representative at Meetings

  • Annual Conference Planning
  • Center for Advanced Studies
  • Leadership Roundtable
  • Virtual Training Committee
What You Bring

Qualifications

  • Bachelor's degree or equivalent combination of education and experience.
  • Three or more years of experience in nonprofit association management, membership services, operations, or a related field.
  • Experience supporting volunteers, committees, or member-based organizations preferred.
  • Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.
  • Excellent written and verbal communication skills.
  • Experience with association management systems (AMS), learning management systems (LMS), CRM platforms, and Microsoft Office or Google Workspace.
  • Ability to provide excellent customer service and technical support to members and volunteers.
  • Demonstrated attention to detail and commitment to continuous process improvement.

Key Competencies

  • Membership Services & Retention
  • Association Operations
  • Volunteer & Leadership Support
  • Event & Meeting Coordination
  • Project Management
  • Customer Service
  • Data Management & Reporting
  • Technology & Systems Administration
  • Communication & Collaboration
  • Problem Solving
What We Offer

We offer a competitive compensation and benefits package!

Salary: $55,000-$62,500 per year.

#INDSS

Employment Type: OTHER

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