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Commercial Property Assistant Jobs (NOW HIRING)

Northwood Office

Property Assistant

Charlotte, NC · On-site

$18.75 - $24.25/hr

Offering best-in-class services in commercial development, leasing and property management ... PROPERTY ASSISTANT OVERVIEW Assist in the management of a large portfolio of Class A office ...

Ascend

Property Assistant

San Diego, CA · On-site

$25 - $27/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Position Requirements * 2 years of previous Administrative Coordinator experience with commercial ...

Ascend

Property Assistant

Los Angeles, CA · On-site

$21.50 - $28/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Position Requirements * 2 years of previous Administrative Coordinator experience with commercial ...

Ascend

Property Assistant

San Jose, CA · On-site

$29 - $30/hr

- The Administrative Coordinator will primarily focus on supporting the property management team with ... commercial real estate experience a real plus! * Highly proficient in Microsoft Word, Excel, and ...

Ascend

Property Assistant

San Francisco, CA · On-site

$18 - $22/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Position Requirements * 2 years of previous Administrative Coordinator experience with commercial ...

Ascend

Property Assistant

San Mateo, CA · On-site

$24.50 - $27.50/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Position Requirements * 2 years of previous Administrative Coordinator experience with commercial ...

Ascend

Property Assistant

San Francisco, CA

$26 - $28/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Position Requirements * 2 years of previous Administrative Coordinator experience with commercial ...

Ascend

Property Assistant

San Francisco, CA · On-site

$25 - $28/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Position Requirements * 2 years of previous Administrative Coordinator experience with commercial ...

Kiemle Hagood

Commercial Property Associate

Missoula, MT · On-site

$50K - $55K/yr

They assist with day-to-day property management activities and begin developing client, owner, and ... Basic familiarity with commercial real estate or property operations preferred * Strong written and ...

Ascend

Property Assistant

Sunnyvale, CA · On-site

$60K - $65K/yr

- The Tenant Coordinator will primarily focus on supporting the property management team with ... Position Requirements * 2+ years of previous Coordinator experience with commercial real estate ...

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Commercial Property Assistant information

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How much do commercial property assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for commercial property assistant in the United States is $20.59, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.60 per hour, depending on experience, location, and employer.

What does a commercial property assistant do?

A Commercial Property Assistant supports property managers and real estate teams in managing commercial properties such as office buildings, retail centers, and industrial complexes. Their duties often include handling tenant communications, coordinating maintenance and repairs, preparing lease documents, and assisting with rent collection. They also help maintain property records, schedule inspections, and ensure compliance with relevant regulations. This role requires strong organizational, communication, and multitasking skills to keep property operations running smoothly.

What skills and qualifications are needed to thrive as a commercial property assistant?

To thrive as a Commercial Property Assistant, you generally need strong organizational abilities, attention to detail, and knowledge of property management or real estate, often supported by a relevant associate degree or experience. Familiarity with property management software, Microsoft Office Suite, and lease administration systems is typically expected. Excellent communication, multitasking, and problem-solving skills help you build relationships with tenants and support property managers effectively. These skills are vital for ensuring smooth property operations, accurate documentation, and timely responses to tenant and management needs.

What are the typical daily responsibilities of a commercial property assistant?

A Commercial Property Assistant typically supports property managers with tasks such as coordinating maintenance requests, processing lease documents, updating property records, and communicating with tenants and vendors. The role often involves scheduling inspections, assisting with rent collections, and preparing reports for management. These responsibilities require strong organizational skills and attention to detail, as assistants play a key part in ensuring the smooth operation of commercial properties. Collaboration with property managers, accounting teams, and external contractors is common, providing valuable exposure to various aspects of property management.

What is the difference between Commercial Property Assistant vs Property Administrator?

AspectCommercial Property AssistantProperty Administrator
CredentialsRelevant certifications (e.g., property management courses)Relevant certifications (e.g., property management or admin courses)
Work EnvironmentCommercial real estate offices, property sitesOffice settings, property management firms
Employer & IndustryReal estate agencies, property management companiesProperty management firms, real estate companies
Search & Comparison IntentFocus on commercial property support rolesAdministrative support in property management

The Commercial Property Assistant and Property Administrator roles share similarities in credentials and work environments, often working within real estate or property management firms. However, the Commercial Property Assistant typically focuses more on supporting commercial property transactions and tenant relations, while the Property Administrator handles broader administrative tasks across various property types. Both roles are essential in the property industry but serve different operational functions.

What is a commercial property assistant?

A commercial property assistant supports the management and operation of commercial real estate properties, such as offices, retail spaces, or industrial facilities. Their duties often include handling tenant inquiries, coordinating maintenance, preparing lease documents, and assisting with administrative tasks using property management software. Strong organizational skills and knowledge of property regulations are important for this role.
More about Commercial Property Assistant jobs

What cities are hiring for Commercial Property Assistant jobs?

Cities with the most Commercial Property Assistant job openings:

What are the most commonly searched types of Commercial Property jobs?

The most popular types of Commercial Property jobs are:

What states have the most Commercial Property Assistant jobs?

States with the most job openings for Commercial Property Assistant jobs include:

What job categories do people searching Commercial Property Assistant jobs look for?

The top searched job categories for Commercial Property Assistant jobs are:

Commercial Property Assistant jobs near you
Infographic showing various Commercial Property Assistant job openings in the United States as of August 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 100% In-person job distribution, with an average salary of $42,819 per year, or $20.6 per hour.

Property Assistant

Northwood Office

Charlotte, NC • On-site

$18.75 - $24.25/hr

Full-time

Posted 18 days ago

Job description

Charlotte-based Northwood Office was established by Northwood Investors LLC - a privately held, global real estate investment and management firm - to provide a complete approach to fulfilling office space needs. Offering best-in-class services in commercial development, leasing and property management, Northwood Office is committed to creating and sustaining work environments that inspire by focusing on enhancing the quality of life, productivity, flexibility and community.
PROPERTY ASSISTANT
OVERVIEW
Assist in the management of a large portfolio of Class A office buildings to include service provider management. In addition, role is to maintain and develop tenant relationships, provide a high level of tenant customer service through a complex work order system and the accounting function to include budget preparation and the reconciliation and coding of invoices related to building expenses.
RESPONSIBILITIES
TENANT RELATIONS / SERVICE / RETENTION
  • Coordinate tenant move-in / move-out schedules from beginning to end
  • Coordinate new tenant orientation
  • Train and retrain tenants on the Tenant Portal work order system as needed
  • Send tenant 1st year anniversary cards
  • Coordinate tenant goodwill events through Tenant Services Coordinator
  • Visit tenants and schedule individual tenant lunches
  • Provide back-up for Building Services / dispatch
  • Facilitate resolving tenant service requests/issues outside Building Services capabilities
  • Inform tenants of scheduled work in their buildings
  • Coordinate winter holiday decorations and tenant gifts
  • Assist property management team during inclement weather events onsite or remotely.
  • Track expirations and obtain updates from leasing team (team meetings)

ADMINISTRATIVE
  • Create and maintain tenant lease files, building files, upfit files and development files
  • Coordinate scanning building files, projects or plans, etc. into M-Files and other scan projects of plans, etc.
  • Audit, collect and verify certificates of insurance from tenants and vendors
  • Perform quarterly AMAG audits and coordinate changes/updates from tenants
  • Provide AMAG reports upon tenant's request
  • Prepare all written correspondence to tenants, vendors, etc. as needed for manager review/approval
  • Update Building Engines work order system (Lease Abstracts, Calendars, contact information, etc.)
  • Maintain updated One Call Now emergency tenant contact database
  • Maintain updated tenant contact information spreadsheets
  • Update Outlook v-cards of tenants, vendors, colleagues, etc.
  • Update cleanable SF spreadsheet and advise janitorial company
  • Update building master log spreadsheet as necessary
  • Update Tenant Manual, move in/move out check lists as needed
  • Check and reply to emails and phones messages daily
  • Answer manager's phone in manager's absence or as requested
  • Schedule and attend internal team meetings, to include agenda, minutes and follow-up
  • Attend property management / development meetings and report on agenda items as needed
  • General office duties (faxing, copying, filing, etc.)

ACCOUNTING
  • Sort, disseminate and code invoices for PM approval
  • Compile Variance notes
  • Monitor, collect and follow up on monthly delinquencies
  • Prepare rental demand letters and default letters for delinquent accounts
  • Monitor, follow up and collect on tenant delinquencies
  • Update collection notes in MRI
  • Bill tenants for additional HVAC usage
  • Bill tenants for additional access cards
  • Compile budget information in preparation of creating new budgets

MAINTENANCE / OTHER
  • Perform building inspections, document inspection, distribute to manager and engineer
  • Create and send work orders to the engineer / HVAC technician as needed
  • Send service requests and maintenance issues to vendors
  • Obtain vendor proposals for capital projects
  • Order building supplies as needed (benches, trash cans, patio furniture, signs, etc.)
  • Review work order reports and follow up accordingly
  • Schedule preventive maintenance (pressure washing, window washing, etc.)
  • Track and coordinate capital projects to completion
  • Conduct vendor bids for bulk pricing (i.e., contracts and/or large projects)
  • Assist in selection of vendor services, negotiation of contracts and monitors performance
  • Assist in special projects

QUALIFICATIONS
Candidate must primarily have a positive attitude, be a consummate team player, flexible and self-motivated. Candidate with a four-year bachelor's degree is preferred and one year of experience in commercial real estate a plus. In addition, candidate must be competent in the Microsoft Office packages to include Outlook, Word and Excel. Individual must also demonstrate excellent organizational and time management skills along with excellent oral and written communication skills. Experience in data base management and maintenance also a plus. Candidate must be able to pass a drug screen and background check.
  • All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
  • This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
  • The company reserves the right to add to or revise an employee's job duties at any time at its sole discretion.
  • This document does not create an employment contract, implied or otherwise, other than "at will" employment relationship.

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