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Closeout Administrator Jobs (NOW HIRING)

Rinvio

Commissioning Admin / Cx Admin

Abilene, TX

$180K - $220K/yr

Rinvio is hiring a Commissioning Admin / Cx Admin to support commissioning documentation, turnover packages, test records, and closeout coordination for mission-critical MEP construction work in the ...

Rinvio

Commissioning Admin / Cx Admin

Boise, ID

$180K - $220K/yr

Rinvio is hiring a Commissioning Admin / Cx Admin to support commissioning documentation, turnover packages, test records, and closeout coordination for mission-critical MEP construction work in the ...

ITG Communications

Project Administrator

Bend, OR · On-site

The Project Administrator, Construction provides critical administrative and operational support to ... Ensure all required documentation is complete, accurate, and submitted on time for project closeout

ITG Communications

Project Administrator

The Project Administrator, Construction provides critical administrative and operational support to ... Ensure all required documentation is complete, accurate, and submitted on time for project closeout

EXPANSIA

E01 Contracts Administrator

Lexington Park, MD · On-site

Administer the full lifecycle of federal government prime contracts, subcontracts, task orders, purchase orders, modifications, and contract closeout activities. * Review, negotiate, interpret, and ...

Instrata

Contract Administrator

Baton Rouge, LA · On-site

Administer customer contracts, subcontract agreements, purchase orders, and contract modifications ... Coordinate project closeout activities, ensuring all contractual deliverables, warranties, final ...

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

A detail-oriented and organized Part-Time Contract Administrator to support our Purchasing and ... Create and assemble Homeowner Manuals for project closeout and turnover, ensuring all closeout ...

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

A detail-oriented and organized Part-Time Contract Administrator to support our Purchasing and ... Create and assemble Homeowner Manuals for project closeout and turnover, ensuring all closeout ...

Parkhill

Grants Administrator

Woodward, OK · On-site

Grants Administrator Location US-OK-Woodward ID 2026-2392 Category Business Development Position ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Parkhill

Grants Administrator

Oklahoma City, OK · On-site

Grants Administrator Location US-OK-Oklahoma City ID 2026-2390 Category Business Development ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Rinvio

Safety Administrator

Wichita Falls, TX · On-site

$42 - $60/hr

Rinvio is hiring a Safety Administrator for a large hyperscale data center construction program in ... Track issues, constraints, changes, inspections, and closeout items through resolution. * Support a ...

Parkhill

Grants Administrator

Norman, OK · On-site

The Grant Administrator is a trusted advisor to public-sector clients, leading the strategic ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Project Management (Post-Award to Closeout) * Submit permits and request insurance paperwork from ...

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Organize job folders. Project Management (Post-Award to Closeout) Submit permits and request ...

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Showing results 21-40

All JobsCloseout Administrator Jobs

Closeout Administrator information

See salary details

$36.5K

$107K

$193K

How much do closeout administrator jobs pay per year?

As of Aug 14, 2026, the average yearly pay for closeout administrator in the United States is $107,022.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $134,500.00 per year, depending on experience, location, and employer.

What is the difference between Closeout Administrator vs Contract Administrator?

AspectCloseout AdministratorContract Administrator
CredentialsTypically requires a degree in business, finance, or related field; certifications like CAPM or PMP are commonSimilar credentials; often holds degrees in business or law; certifications like CPCM or CFCM are advantageous
Work EnvironmentPrimarily office-based, managing project closeout processes in construction, government, or corporate sectorsOffice setting, overseeing contract execution, amendments, and compliance in various industries
Employer & Industry UsageUsed in construction, government contracting, and large corporate projectsCommon in government agencies, construction firms, and corporate sectors handling contracts

While both roles involve contract and project management, a Closeout Administrator focuses on finalizing project completion and documentation, whereas a Contract Administrator manages ongoing contract execution and compliance. Understanding these distinctions helps in choosing the right career path or job search focus.

What is a closeout administrator?

Closeout Administrators are professionals responsible for managing the final stages of a project, ensuring that all contractual obligations, documentation, and financial matters are completed and properly closed. They coordinate with project teams, clients, and vendors to resolve outstanding issues, collect necessary paperwork, and confirm that all project deliverables have been met. Their work is crucial to ensuring a smooth transition from project completion to ongoing maintenance or client handover. Closeout Administrators often work in industries like construction, engineering, or government contracting.

What skills and qualifications are needed to thrive as a closeout administrator?

To thrive as a Closeout Administrator, you need strong organizational skills, attention to detail, and a background in project management or construction administration, often supported by an associate's or bachelor's degree in a related field. Familiarity with project management software (such as Procore or MS Project), document control systems, and relevant certifications like PMP or CCM is typically required. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and ensure timely project completion. These skills are vital for efficiently managing documentation, meeting compliance standards, and closing out projects successfully.

What are the main challenges closeout administrators face when coordinating project documentation with multiple stakeholders?

Closeout Administrators often manage complex documentation requirements, coordinating with project managers, subcontractors, and clients to ensure all necessary materials are collected, reviewed, and finalized before project completion. One common challenge is aligning differing timelines and expectations among various stakeholders, which requires strong communication and organizational skills. Additionally, Closeout Administrators must stay vigilant about compliance with contractual and regulatory standards, ensuring that no critical documents are overlooked. Being proactive and detail-oriented helps in navigating these challenges and maintaining smooth project closeouts.
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What job categories do people searching Closeout Administrator jobs look for?

The top searched job categories for Closeout Administrator jobs are:

Closeout Administrator jobs near you
Infographic showing various Closeout Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $107,022 per year, or $51.5 per hour.

Contracts Administrator

John H. Northrop & Associates

Newport News, VA • On-site

$85K - $105K/yr

Full-time

Posted 2 days ago

New

Job description

Contracts Administrator
Start Date: Immediate JHNA, CTSi, and EXPANSIA have come together to form a Defense Technology platform named Aether Aerospace focused on delivering high-impact technologies, technology-enabled services and advanced manufacturing solutions to the U.S. Department of Defense and related national security customers. Backed by Falfurrias Management Partners, the platform brings together deep domain expertise across Army, Navy, and Air Force and Space Force programs, digital engineering, systems integration, and specialized manufacturing capabilities. The combined organization operates as a multi-entity aerospace and defense technology and tech-enabled services and manufacturing enterprise positioned for scalable growth, operational excellence, and long-term value creation.
OVERVIEW
Full Time/Permanent Employee
Location: Candidate must live within a commutable distance to one of the following areas: Patuxent River, MD, Huntsville, AL or Newport News, VA.
Salary range for this position is: $85,000 - $105,000 a year
There are a host of factors that can influence final salary including, but not limited to, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, geographic location, education, and certifications.
As a Contracts Administrator, you will serve as a key member of Aether's Corporate Contracts team, managing the full lifecycle of federal government contracts and subcontracts across multiple business units. This role partners closely with Program Management, Business Development, Capture, Pricing, Finance, Legal, and Executive Leadership to ensure contractual compliance while supporting strategic growth initiatives.
The ideal candidate is experienced in federal government contracting and possesses a strong understanding of FAR/DFARS, proposal development, contract negotiation, subcontract administration, and contract closeout. This position requires excellent organizational skills, sound business judgment, and the ability to independently manage multiple priorities in a fast-paced environment.
RESPONSIBILITIES
  • Administer the full lifecycle of federal government prime contracts, subcontracts, task orders, purchase orders, modifications, and contract closeout activities.
  • Review, negotiate, interpret, and administer standard and non-standard contract agreements while ensuring compliance with company policies and applicable federal regulations.
  • Monitor contract funding, expenditures, burn rates, and period of performance to support proactive financial management and ensure contractual compliance.
  • Prepare and distribute standardized program financial reports, dashboards, and funding status updates to Program Managers, Delivery Leaders, and Executive Leadership to support informed business decisions.
  • Partner closely with Program Management, Delivery Leadership, Finance, and Project Controls to understand program financial performance, contractual funding limitations, revenue recognition impacts, and customer reporting requirements.
  • Analyze contract financial data to identify funding shortfalls, cost trends, billing considerations, and contractual risks, providing timely recommendations to leadership.
  • Serve as the authoritative contract management representative for assigned programs by ensuring contractual and financial records remain accurate, current, and aligned across contract management and ERP systems.
  • Coordinate with Finance to ensure timely implementation of contract awards, modifications, funding actions, invoicing requirements, and revenue-related contract changes.
  • Support proposal development efforts by reviewing solicitations, identifying contractual requirements, developing compliance matrices, and preparing contractual documentation.
  • Prepare, review, negotiate, and administer Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), Memorandums of Understanding (MOUs), Consultant Agreements, and other business agreements.
  • Draft, issue, and administer subcontractor Requests for Proposal (RFPs), Requests for Quotation (RFQs), subcontract awards, modifications, and closeout documentation, including appropriate FAR/DFARS flow-down requirements.
  • Analyze contract terms, cost proposals, pricing information, delivery schedules, statements of work, and performance requirements to ensure accuracy and compliance.
  • Advise management and program teams regarding contractual rights, obligations, risks, and compliance requirements throughout the contract lifecycle.
  • Monitor contract performance to ensure compliance with contractual requirements, customer expectations, company policies, and government regulations.
  • Prepare and coordinate contractual correspondence, modifications, notifications, deliverables, and status reports with internal stakeholders and government customers.
  • Maintain accurate contract files, historical records, correspondence, and documentation within company contract management systems.
  • Develop and improve standard operating procedures (SOPs), templates, and internal processes that increase efficiency and ensure consistent contract administration across the enterprise.
  • Partner with Business Development and Capture teams during proposal development, competitive pursuits, and strategic growth initiatives.
  • Participate in negotiations for teaming agreements, subcontract agreements, strategic partnerships, and other collaborative business arrangements.
  • Identify contractual risks and recommend mitigation strategies to leadership.
  • Support internal and external audits related to government contracts and ensure documentation is audit-ready.
  • Collaborate closely with Finance, Pricing, Program Management, Procurement, Security, and Executive Leadership to ensure successful contract execution.
  • Perform additional contract administration and compliance duties as assigned.

KEY QUALIFCATIONS
Clearance: Ability to obtain and maintain a Secret Security Clearance preferred.
Education & Experience: Bachelor's degree in Business Administration, Finance, Contracts Management, Legal Studies, or a related field (or equivalent experience).
  • 5-7 years of progressively responsible experience in federal government contract administration.
  • Experience supporting both prime contracts and subcontract administration throughout the full contract lifecycle.
  • Strong working knowledge of FAR, DFARS, and government contracting principles.
  • Experience administering multiple contract types including CPFF, T&M, FFP, IDIQ, BPA, and Task Orders.
  • Experience supporting proposal development and contract negotiations.
  • Ability to interpret solicitations, contract clauses, and government regulations.
  • Experience developing subcontract documentation including RFQs, RFPs, subcontract agreements, modifications, and closeout packages.
  • Excellent organizational skills with the ability to manage multiple contracts simultaneously.
  • Strong analytical, negotiation, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and commitment to compliance.
  • Proficiency with Microsoft Office Suite.

PREFERRED QUALIFICATIONS
  • Experience supporting DoD or Federal Government contractors.
  • Experience with Unanet ERP or similar government contractor ERP systems.
  • Experience with contract lifecycle management (CLM) software.
  • National Contract Management Association (NCMA) certification (CFCM, CCCM, or CPCM).
  • Experience supporting mergers, acquisitions, or multi-entity contract portfolios.
  • Familiarity with Small Business regulations, subcontracting plans, OCI requirements, export compliance, and organizational compliance programs.

Aether Aerospace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

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