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Closeout Administrator Jobs (NOW HIRING)

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Project Management (Post-Award to Closeout) * Submit permits and request insurance paperwork from ...

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Organize job folders. Project Management (Post-Award to Closeout) Submit permits and request ...

Donlin Gold LLC

Contracts Administrator

Anchorage, AK · On-site

$140K - $164K/yr

Administer the full lifecycle of assigned contracts, from contract award through closeout. * Support contract development, negotiations, amendments, and commercial documentation. * Monitor contractor ...

Endora Builders

Be Seen First

Construction Project Administrator

Sausalito, CA · On-site

$50K - $70K/yr

Project Administrator - Endora Builders Position Summary The Project Administrator supports Project ... Assemble closeout packages. * Track punch list completion. * Collect warranties and manuals.

Four C's Construction

Contracts Administrator

Fresno, CA · On-site

$28 - $38/hr

This position of Contracts Admin is an essential key to our entire operation. We are searching for ... Ensure Proper Project Closeout Documentation and Record Keeping Skills and Qualifications

Honeywell

Sr. Project Administrator

Independence, OH · On-site

As a Project Administrator, you will be responsible for timely and accurate processing of project ... Closeout Documentation:Compile and organize all project-related documents for closeout, ensuring ...

City Of Sandy Springs

Contract Administrator

Atlanta, GA · On-site

$67K - $70K/yr

... Administrator to support our Purchasing Division. In this role, you'll coordinate the full ... closeout--helping ensure contracts are accurate, properly documented, and administered in ...

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All JobsCloseout Administrator Jobs

Closeout Administrator information

See salary details

$36.5K

$107K

$193K

How much do closeout administrator jobs pay per year?

As of Aug 14, 2026, the average yearly pay for closeout administrator in the United States is $107,022.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $134,500.00 per year, depending on experience, location, and employer.

What is the difference between Closeout Administrator vs Contract Administrator?

AspectCloseout AdministratorContract Administrator
CredentialsTypically requires a degree in business, finance, or related field; certifications like CAPM or PMP are commonSimilar credentials; often holds degrees in business or law; certifications like CPCM or CFCM are advantageous
Work EnvironmentPrimarily office-based, managing project closeout processes in construction, government, or corporate sectorsOffice setting, overseeing contract execution, amendments, and compliance in various industries
Employer & Industry UsageUsed in construction, government contracting, and large corporate projectsCommon in government agencies, construction firms, and corporate sectors handling contracts

While both roles involve contract and project management, a Closeout Administrator focuses on finalizing project completion and documentation, whereas a Contract Administrator manages ongoing contract execution and compliance. Understanding these distinctions helps in choosing the right career path or job search focus.

What is a closeout administrator?

Closeout Administrators are professionals responsible for managing the final stages of a project, ensuring that all contractual obligations, documentation, and financial matters are completed and properly closed. They coordinate with project teams, clients, and vendors to resolve outstanding issues, collect necessary paperwork, and confirm that all project deliverables have been met. Their work is crucial to ensuring a smooth transition from project completion to ongoing maintenance or client handover. Closeout Administrators often work in industries like construction, engineering, or government contracting.

What skills and qualifications are needed to thrive as a closeout administrator?

To thrive as a Closeout Administrator, you need strong organizational skills, attention to detail, and a background in project management or construction administration, often supported by an associate's or bachelor's degree in a related field. Familiarity with project management software (such as Procore or MS Project), document control systems, and relevant certifications like PMP or CCM is typically required. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and ensure timely project completion. These skills are vital for efficiently managing documentation, meeting compliance standards, and closing out projects successfully.

What are the main challenges closeout administrators face when coordinating project documentation with multiple stakeholders?

Closeout Administrators often manage complex documentation requirements, coordinating with project managers, subcontractors, and clients to ensure all necessary materials are collected, reviewed, and finalized before project completion. One common challenge is aligning differing timelines and expectations among various stakeholders, which requires strong communication and organizational skills. Additionally, Closeout Administrators must stay vigilant about compliance with contractual and regulatory standards, ensuring that no critical documents are overlooked. Being proactive and detail-oriented helps in navigating these challenges and maintaining smooth project closeouts.
More about Closeout Administrator jobs

What job categories do people searching Closeout Administrator jobs look for?

The top searched job categories for Closeout Administrator jobs are:

Closeout Administrator jobs near you
Infographic showing various Closeout Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $107,022 per year, or $51.5 per hour.

Office Administrator

VPV ELECTRIC INC

Lincoln Park, NJ • On-site

$18.25 - $25.25/hr

Full-time

Medical, Retirement

Posted 17 days ago

Job description

Benefits:
  • 401(k)
  • Health insurance

Company Description
VPV Electric, Inc is an electrical construction company working on public works projects as a general contractor and subcontractor.
Job Summary
This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with an upcoming move to Butler, NJ. You will manage daily office operations and handle project coordination from the bidding stage through project closeout.
Responsibilities

Daily Office Operations
  • Answer phones, respond to emails, schedule appointments, and maintain calendars.
  • Coordinate with project manager
  • Organize digital and physical files, process mail, and handle basic data entry.
Pre-Construction & Estimating
  • Monitor project invitations emailed from General Contractors (GCs) and Architects.
  • Print blueprints and prepare required bid documents and send out company's credentials.
  • Perform material take-offs (counting lighting fixtures and power distribution equipment).
  • Email quote requests to suppliers, receive quotes, and submit them to estimating.
  • Write and email formal project proposals.
  • Organize job folders.
Project Management (Post-Award to Closeout)
  • Submit permits and request insurance paperwork from the carrier.
  • Email schedules of values and construction schedules upon request.
  • Submit manufacturer submittals to Architects; issue supplier Purchase Orders (POs) upon approval (or revise and resubmit if rejected).
  • Track and communicate material lead times and sent to GCs or Architects upon request.
  • Prepare and submit AIA payment applications and progress invoices.
  • Schedule inspections and maintain daily project correspondence.
  • Prepare and submit final project closeout documents upon completion.
Qualifications
  • Previous experience in an office or administrative role; experience in construction, electrical, or related trades is preferred.
  • Education in business administration or a related field is preferred.
  • Strong Administrative Assistance and Office Administration skills, including scheduling, filing, data entry, and record keeping.
  • Proficient with email, word processing, spreadsheets (Excel); familiarity with construction software is a plus.
  • Ability to operate and troubleshoot common Office Equipment such as printers and scanners.
  • Excellent Communication with a professional phone manner and the ability to interact effectively with clients, vendors, and team members.
  • Strong organizational skills, attention to detail, and the ability to manage multiple tasks and priorities in a fast-paced environment.
  • Ability to work on-site full time, maintain punctuality, and support a collaborative, inclusive workplace.