ZipRecruiter

Log In

1

Closeout Administrator Jobs (NOW HIRING)

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

A detail-oriented and organized Part-Time Contract Administrator to support our Purchasing and ... Create and assemble Homeowner Manuals for project closeout and turnover, ensuring all closeout ...

MONTAGE DEVELOPMENT INC

Be Seen First

Part-Time Contract Administrator / Purchasing Support

Calabasas, CA · On-site

$25 - $30/hr

A detail-oriented and organized Part-Time Contract Administrator to support our Purchasing and ... Create and assemble Homeowner Manuals for project closeout and turnover, ensuring all closeout ...

Parkhill

Grants Administrator

Norman, OK · On-site

The Grant Administrator is a trusted advisor to public-sector clients, leading the strategic ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Parkhill

Grants Administrator

Norman, OK · On-site

The Grant Administrator is a trusted advisor to public-sector clients, leading the strategic ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Parkhill

Grants Administrator

Woodward, OK · On-site

Grants Administrator Location US-OK-Woodward ID 2026-2392 Category Business Development Position ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Parkhill

Grants Administrator

Woodward, OK · On-site

Grants Administrator Location US-OK-Woodward ID 2026-2392 Category Business Development Position ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Parkhill

Grants Administrator

Oklahoma City, OK · On-site

Grants Administrator Location US-OK-Oklahoma City ID 2026-2390 Category Business Development ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Parkhill

Grants Administrator

Oklahoma City, OK · On-site

Grants Administrator Location US-OK-Oklahoma City ID 2026-2390 Category Business Development ... and closeout. The position combines technical expertise, regulatory interpretation, client ...

Rinvio

Safety Administrator

Wichita Falls, TX · On-site

$42 - $60/hr

Rinvio is hiring a Safety Administrator for a large hyperscale data center construction program in ... Track issues, constraints, changes, inspections, and closeout items through resolution. * Support a ...

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Project Management (Post-Award to Closeout) * Submit permits and request insurance paperwork from ...

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Project Management (Post-Award to Closeout) * Submit permits and request insurance paperwork from ...

VPV ELECTRIC INC

Office Administrator

Lincoln Park, NJ · On-site

$18.25 - $25.25/hr

Job Summary This is a full-time, on-site Office Administrator role based in Lincoln Park, NJ, with ... Project Management (Post-Award to Closeout) * Submit permits and request insurance paperwork from ...

previous page

Showing results 41-60

All JobsBusiness JobsSales JobsSales Closer JobsCloseout Administrator Jobs

Closeout Administrator information

See salary details

$36.5K

$107K

$193K

How much do closeout administrator jobs pay per year?

As of Sep 1, 2026, the average yearly pay for closeout administrator in the United States is $107,022.00, according to ZipRecruiter salary data. Most workers in this role earn between $69,500.00 and $134,500.00 per year, depending on experience, location, and employer.

What is a closeout administrator?

Closeout Administrators are professionals responsible for managing the final stages of a project, ensuring that all contractual obligations, documentation, and financial matters are completed and properly closed. They coordinate with project teams, clients, and vendors to resolve outstanding issues, collect necessary paperwork, and confirm that all project deliverables have been met. Their work is crucial to ensuring a smooth transition from project completion to ongoing maintenance or client handover. Closeout Administrators often work in industries like construction, engineering, or government contracting.

What skills and qualifications are needed to thrive as a closeout administrator?

To thrive as a Closeout Administrator, you need strong organizational skills, attention to detail, and a background in project management or construction administration, often supported by an associate's or bachelor's degree in a related field. Familiarity with project management software (such as Procore or MS Project), document control systems, and relevant certifications like PMP or CCM is typically required. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and ensure timely project completion. These skills are vital for efficiently managing documentation, meeting compliance standards, and closing out projects successfully.

What are the main challenges closeout administrators face when coordinating project documentation with multiple stakeholders?

Closeout Administrators often manage complex documentation requirements, coordinating with project managers, subcontractors, and clients to ensure all necessary materials are collected, reviewed, and finalized before project completion. One common challenge is aligning differing timelines and expectations among various stakeholders, which requires strong communication and organizational skills. Additionally, Closeout Administrators must stay vigilant about compliance with contractual and regulatory standards, ensuring that no critical documents are overlooked. Being proactive and detail-oriented helps in navigating these challenges and maintaining smooth project closeouts.

What is the difference between Closeout Administrator vs Contract Administrator?

AspectCloseout AdministratorContract Administrator
CredentialsTypically requires a degree in business, finance, or related field; certifications like CAPM or PMP are commonSimilar credentials; often holds degrees in business or law; certifications like CPCM or CFCM are advantageous
Work EnvironmentPrimarily office-based, managing project closeout processes in construction, government, or corporate sectorsOffice setting, overseeing contract execution, amendments, and compliance in various industries
Employer & Industry UsageUsed in construction, government contracting, and large corporate projectsCommon in government agencies, construction firms, and corporate sectors handling contracts

While both roles involve contract and project management, a Closeout Administrator focuses on finalizing project completion and documentation, whereas a Contract Administrator manages ongoing contract execution and compliance. Understanding these distinctions helps in choosing the right career path or job search focus.

More about Closeout Administrator jobs

What job categories do people searching Closeout Administrator jobs look for?

The top searched job categories for Closeout Administrator jobs are:

Closeout Administrator jobs near you
Infographic showing various Closeout Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $107,022 per year, or $51.5 per hour.

Project Administrator

Sacramento, CA • On-site

GrowthWise Search Partners
Recruiting and Staffing Services • 1 - 10 employees
Learn more about GrowthWise Search Partnersexternal

$28 - $34/hr

Full-time

Posted 15 days ago

Job description

100% On Site

Bring your construction knowledge and experience to an opportunity where you will apply your skills working on a diverse range of projects, including commercial, industrial, education, office, and retail. Join a stable, quality-driven company and a team known for excellence.

If you are supporting projects for a subcontractor and want exposure to more variety and the bigger picture at a general contractor, this could be your opportunity.

If you are working for a smaller construction company as an Office Manager, Accounting Clerk or Administrator and want to become more involved in the project side of the business, you can expand your horizons here.

 

Project Administrator – Your Job Duties

As a Project Administrator, you will support 2-3 Project Managers from the beginning of a construction project through final closeout. You will own the project coordination that keeps contracts, billing, payments and project documentation moving.

You will:

  • Set up new construction projects and project documentation
  • Issue and track subcontracts, signatures and subcontractor insurance
  • Prepare, process and track subcontract change orders
  • Collect and review monthly subcontractor invoices
  • Run project cost reports and prepare monthly owner billing packages
  • Track preliminary notices, subcontractor releases and required payment documentation
  • Process subcontractor payments after project funding is received
  • Coordinate jobsite logistics, including storage containers, trailers and temporary facilities
  • Attend project staff meetings and OAC meetings as needed
  • Maintain accurate project files, contracts, billing documentation and correspondence
  • Support project closeout and archive final project documentation
  • Use Sage 300 and Procore to manage contracts, change orders, cost reporting, billing and project documentation
  • Track outstanding items and follow through to keep project administration moving

Project Administrator – You Have (Required Skills, Experience & Team Fit)

You are:

  • An organization master – you are someone that is always on top of many moving parts and never lets anything slip through the cracks
  • Attention to detail focused – you catch little data entry errors, have a keen eye for detail
  • Reliable. You follow through, show up and do what you say you will do. People know they can count on you
  • Interested in variety of work without needing your next move to be into a Project Engineer or Project Manager position

You might have:

  • Prior experience working in construction for either a general contractor or subcontractor
  • Prior experience providing construction project administration, project coordination, office management or similar
  • Prior experience with SAGE 300 (formerly Timberline)

Project Administrator – Benefits for You

Your pay will be $28 to $34 per hour, depending on your experience, with flexibility.

Your benefits are a major advantage of this opportunity. You will have access to an extremely strong benefits package for you and your dependents, with excellent coverage, multiple plan options and very little to potentially no out-of-pocket cost for you and your family, depending on the plans you select.

You will work 100% in office, with flexibility around your daily start and stop time.

Apply