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Clerical Aide Jobs (NOW HIRING)

CCRES, Educational & Behavioral Health Services

$21/hr

Make a difference every day by joining CCRES as a Clerical Aide to support the GVSD Administration Building front desk through our partnership at Great Valley School District (GVSD)! * Employer paid ...

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Clerical Aide information

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How much do clerical aide jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for clerical aide in the United States is $14.37, according to ZipRecruiter salary data. Most workers in this role earn between $13.22 and $15.38 per hour, depending on experience, location, and employer.

What are some common challenges faced by clerical aides, and how can they be effectively managed?

Clerical Aides often juggle multiple tasks such as data entry, filing, and handling phone inquiries, which can make time management a challenge. To manage these demands, it’s helpful to use organizational tools like digital calendars and task lists, and to set clear priorities at the start of each day. Additionally, clear communication with supervisors and team members ensures that workload distribution remains manageable and expectations are clear. Developing proficiency with office software and maintaining attention to detail also help Clerical Aides excel in their roles.

What are examples of clerical work?

Clerical work includes tasks such as data entry, filing documents, answering phones, scheduling appointments, preparing correspondence, and maintaining records. Clerical aides often use office software like Microsoft Office and require organizational skills to support administrative functions.

What is a clerical aide?

A clerical aide helps with administrative duties within an office setting. In this career, you perform tasks to ensure the office functions properly and is well organized. Duties include answering the phone, operating office equipment, distributing mail, filing documents, faxing documents, and ordering office supplies. As a clerical aide, you may need experience and knowledge with bookkeeping. Important bookkeeping skills involve being able to handle and document financial transactions accurately and efficiently. Qualifications for this job range from a high school diploma to a bachelor’s degree in a business-related field. You must be very detail-oriented and be skilled with administrative tasks.

What are the key skills and qualifications needed to thrive as a clerical aide?

To thrive as a Clerical Aide, you need strong organizational skills, attention to detail, and basic office proficiency, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, photocopiers, and filing systems is typically required. Excellent communication, time management, and a cooperative attitude help you stand out in daily interactions and team settings. These skills ensure efficient office operations, accurate record-keeping, and smooth administrative support.

What is the difference between Clerical Aide vs Administrative Assistant?

AspectClerical AideAdministrative Assistant
CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentSchools, healthcare facilities, government officesCorporate offices, government agencies, nonprofits
Job DutiesData entry, filing, answering phones, basic clerical tasksScheduling, correspondence, document preparation, customer service
Employer & Industry UsageCommon in education, healthcare, public sectorWidespread across industries including business and government

While both roles involve clerical tasks, a Clerical Aide typically performs basic administrative support in specific settings like schools or healthcare, whereas an Administrative Assistant handles a broader range of office management duties across various industries.

More about Clerical Aide jobs
What cities are hiring for Clerical Aide jobs? Cities with the most Clerical Aide job openings:
What are the most commonly searched types of Clerical jobs? The most popular types of Clerical jobs are:
Who are the top companies hiring for Clerical Aide jobs? The top employers for Clerical Aide jobs are:
What states have the most Clerical Aide jobs? States with the most job openings for Clerical Aide jobs include:
Clerical Aide jobs near you
Infographic showing various Clerical Aide job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 54% Full Time, 42% Part Time, 1% Temporary, and 1% Contract. Highlights an 100% Physical job distribution, with an average salary of $29,893 per year, or $14.4 per hour.

Substitute Clerical Aide

TO BE DETERMINED - NON-CERTIFIED

Joliet, IL • On-site

$17 - $22/hr

Other

Posted 4 days ago

Job description

Substitute Clerical Aide

The job of "Clerical Aide" is done for the purpose of providing clerical support to the assigned Principal / Assistant Principal, and office personnel. Under direct supervision, the position requires filing reports into students' cumulative folders, preparing new files, maintaining an inventory of supplies and forms, keeping written logs, researching prior records of students, and entering and maintaining records and documents.

Reports To: Principal, Assistant Principal, Academic Advisor

Relates To: School Staff, Teacher, Secretary

Qualifications: High School Graduate or its Equivalent, Capable of typing 50 w.p.m... and performing other office tasks, Fluent in Reading, Writing, and Speaking English, Must have computer experience, Must pass District Technology Test

Language Skills: Must have the ability to comprehend simple instructions, read correspondence and memoranda, and communicate effectively with all stakeholders. Must have the ability to write clear and concise memoranda, directives, or letters without close supervision. Must have the ability to orally present information effectively to parents and the general public.

Essential Duties and Responsibilities:

  1. Maintains records (e.g., student files, enrollment cards, student schedules, etc.) for the purpose of providing reference to appropriate school staff and district staff as required.
  2. Files written materials (e.g., copy of document, enrollment records, memos, etc.) for the purpose of conveying information regarding students to the school and/or other receiving school District. The purpose is to provide and receive information from appropriate parties for action and for maintaining accurate records.
  3. Maintains confidentiality of information about students, families, employees, issues, and situations in the course of performing job functions.
  4. Responds to inquiries of students, parents, staff, etc. for the purpose of providing information or a copy of files and/or directions as may be required.
  5. Assists in the organization and filing of records; assists in coordinating annual cases as assigned for the purpose of translating and/or gathering information required.
  6. Schedules and reschedules appointments/conferences with parents for teachers or the principal.
  7. Uses office machines and software to include multiple line telephones, voice mail, document shredder, computer, e-mail, internet, scheduler, contact listings, copier, printers, fax machine, electric stapler, etc. to complete various office tasks.
  8. Responds to employees, co-workers, and superiors in a cooperative and professional manner; provides support to other department personnel by responding to requests for information and assistance; facilitates a respectful, friendly atmosphere in the workplace.
  9. Greets the public in a pleasant, composed and cordial manner, using professional language' speaking clearly and effectively.
  10. Performs other related duties and responsibilities as may be assigned by the School Principal or his / her designee.

The information contained in this job description complies with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; talk; or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Usually, normal office working conditions. The noise level in the work environment is quiet to moderate.

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