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Childcare Management Software Jobs (NOW HIRING)

YMCA of Greater Rochester

Office Manager

Penfield, NY · On-site

$20 - $22/hr

Proficient in Microsoft Office and other standard office software; experience with childcare management software and database systems preferred. CPR/AED, First Aid, and Medication Administration ...

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Childcare Management Software information

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$29.5K

$100.3K

$241.5K

How much do childcare management software jobs pay per year?

As of Sep 4, 2026, the average yearly pay for childcare management software in the United States is $100,265.00, according to ZipRecruiter salary data. Most workers in this role earn between $63,500.00 and $106,000.00 per year, depending on experience, location, and employer.

What is childcare management software?

Childcare management software is a digital tool designed to help childcare centers, preschools, and daycare providers streamline their administrative and operational tasks. It typically includes features for enrollment, billing, attendance tracking, parent communication, lesson planning, and staff management. By automating routine processes, this software saves time, reduces paperwork, and improves overall efficiency for childcare providers. Additionally, it often provides secure portals for parents to access information and communicate with staff, enhancing transparency and trust.

What are some common challenges faced by professionals working with childcare management software, and how can they be addressed?

Professionals using childcare management software often encounter challenges such as ensuring data accuracy, adapting to new updates, and training staff with varying levels of technical expertise. Regular training sessions and clear documentation can help staff become comfortable with the system and reduce errors. Additionally, establishing standard operating procedures for data entry and keeping open communication with software support teams can streamline troubleshooting and ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as a childcare management software specialist, and why are they important?

To thrive as a Childcare Management Software Specialist, strong computer literacy, understanding of childcare workflows, and experience in software support or administration are essential, often supported by a degree in information technology or early childhood education. Familiarity with tools like Procare, Brightwheel, or HiMama and knowledge of data privacy standards are typically required. Excellent problem-solving, patience, and communication skills help specialists assist users and bridge gaps between technical and non-technical staff. These abilities ensure smooth software adoption, data security, and enhanced efficiency for childcare organizations.

What is the difference between Childcare Management Software vs Childcare Provider?

AspectChildcare Management SoftwareChildcare Provider
CredentialsTypically no formal credentials requiredRequires certifications in early childhood education
Work EnvironmentSoftware development and support environmentChildcare centers, preschools, or home-based care
Industry UsageUsed by childcare administrators and staffProvides direct care to children
Search & Comparison IntentTools for managing childcare operationsChildcare services and care quality

Childcare Management Software is a digital tool designed to streamline administrative tasks, while a Childcare Provider is a professional offering direct care to children. Both roles are essential in the childcare industry but serve different functions—software focuses on management, whereas providers focus on child development and care.

What cities are hiring for Childcare Management Software jobs?

Cities with the most Childcare Management Software job openings:

What states have the most Childcare Management Software jobs?

States with the most job openings for Childcare Management Software jobs include:

What job categories do people searching Childcare Management Software jobs look for?

The top searched job categories for Childcare Management Software jobs are:

Childcare Management Software jobs near you
Infographic showing various Childcare Management Software job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 89% Physical, 2% Hybrid, and 9% Remote job distribution, with an average salary of $100,265 per year, or $48.2 per hour.

Assistant Center Director - $2,000 SIGN ON BONUS!!

Clever Bee Academy

Akron, OH • On-site

$45K - $47K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 28 days ago

Job description

About the Role
Clever Bee Academy is growing, and we're looking for an enthusiastic, organized Assistant Center Director to support day-to-day operations and help lead a high-quality early learning environment. In this role, you'll work closely with the Center Director and leadership team to support staff, ensure compliance, and create a safe, positive experience for children and families. This is a great opportunity for an experienced early childhood professional looking to grow into a senior leadership role.
What You'll Do
  • Support the Center Director in managing daily operations in alignment with company policies and state licensing standards
  • Supervise staff, manage schedules, assist with staffing coverage, and step into classrooms as needed
  • Maintain a safe, healthy, nurturing environment and oversee center appearance, safety, and facilities
  • Build strong relationships with children, families, and staff while supporting a positive center culture
  • Support Step Up to Quality (SUTQ) implementation, compliance, and documentation
  • Assist with administrative operations including recordkeeping, staff and child files, timecards, payroll support, CACFP submissions, and use of child care management software
  • Contribute ideas to leadership discussions, support food program standards, and actively pursue professional development to prepare for future leadership roles
Required Qualifications
  • At least one year of supervisory experience in a childcare or early learning setting
  • Minimum of three years of classroom experience in a licensed childcare environment
  • CDA or equivalent Early Childhood Education credits required
  • Associate's degree in Early Childhood Education or a related field preferred
  • Ohio Career Pathways Level III or higher required
  • Knowledge of and experience with Step Up to Quality (SUTQ) standards
  • Ability to meet all state background check, education, and licensing requirements
  • CPR and First Aid certification, or willingness to obtain within 30 days
  • Ability to read, write, and communicate effectively in English; bilingual candidates are encouraged to apply
  • Ability to meet physical demands of a childcare environment, including lifting up to 60 lbs
  • Ability to pass a criminal background check
  • Must be authorized to work in the United States; sponsorship is not available for this position
Skills That Help You Succeed
  • Strong organizational, customer service, and time management skills
  • Professional, positive demeanor and collaborative leadership style
  • Comfort using office and childcare management technology
  • Ability to problem-solve, adapt, and support others in a fast-paced environment
  • Interest in growing into expanded leadership responsibilities
Pay & Benefits
  • Medical, Dental, Vision, and Life Insurance
  • Paid Time Off
  • Employee Assistance Program
  • Childcare Tuition Assistance
Why You'll Love Clever Bee Academy
  • Supportive leadership and a collaborative team environment
  • Opportunities for professional growth and leadership development
  • A mission-driven organization that values quality early education
  • A workplace where your contributions truly make an impact

Clever Bee Academy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, military or veteran status, or any other protected status under applicable law.

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