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Chart Prep Jobs (NOW HIRING)

The US Oncology Network

Medical Chart Prep Tech

Norfolk, VA · On-site

$33K - $41K/yr

Medical Chart Prep PI Survey ****If you have completed the survey before, even for another position, please do not take it again. Responsibilities * Obtains all necessary patient records as required ...

Dent Neurologic Group LLP

Chart Prep Specialist

Buffalo, NY · On-site

$16.50 - $18.75/hr

Dent Neurologic Institute is committed to excellence in all we do. Our culture is built on 4 key pillars: respect, quality, productivity, and well-being. By remaining dedicated to these values and ...

The US Oncology Network

Medical Chart Prep Tech

Norfolk, VA

$33K - $41K/yr

Medical Chart Prep PI Survey ****If you have completed the survey before, even for another position, please do not take it again. Responsibilities * Obtains all necessary patient records as required ...

Toledo Clinic

MEDICAL CHART PREP PROCESSOR

Toledo, OH · On-site

General Summary Responsible for portaling and scanning paper documents into electronic medical records for upcoming patient appointments. Responsible for reviewing patient records to add comorbid ...

West Virginia University Health System

$18.25 - $23.25/hr

Assists chart prep nurses to call patients as needed for procedures. 2. Assists Registered Nurses and other medical staff by communicating scheduled procedure time with each patient. Provides ...

Riverside Health System

Office Assistant RMG

Deltaville, VA · On-site

$15 - $19.75/hr

Completes clerical chart prep, prepares and prints visit related documents, i.e. consents, receipts, visit summaries, etc. * Promotes the Riverside Care Difference through exceptional customer ...

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How much do chart prep jobs pay per hour?

As of Jun 4, 2026, the average hourly pay for chart prep in the United States is $15.69, according to ZipRecruiter salary data. Most workers in this role earn between $13.70 and $17.31 per hour, depending on experience, location, and employer.

What is a Chart Prep job?

A Chart Prep job involves organizing and reviewing patient medical records before appointments to ensure accuracy and completeness. Responsibilities typically include verifying patient demographics, updating medical histories, and ensuring that all necessary documents are available for providers. This role helps streamline clinical workflows, reducing delays and improving patient care. Strong attention to detail and familiarity with electronic health records (EHR) systems are essential skills for this position.

What are the key skills and qualifications needed to thrive in the Chart Prep position, and why are they important?

To excel as a Chart Prep, you need keen attention to detail, organizational skills, and experience with medical records management, often supported by a background in healthcare administration or medical assisting. Familiarity with electronic health record (EHR) systems and basic office software (e.g., Microsoft Office Suite) is typically required. Strong communication, time management, and the ability to work independently are valuable soft skills for this role. These qualifications ensure patient charts are accurately prepared and support smooth clinical operations for healthcare providers.

What are the typical daily responsibilities of someone working in Chart Prep?

As a Chart Prep professional, your daily responsibilities typically include reviewing patient charts before appointments, verifying that all necessary documentation, lab results, and medical histories are included and complete, and updating records as needed. You may also communicate with providers and clinical staff to resolve missing information and ensure charts are organized and accessible. This role often requires working closely with administrative and clinical teams to support the seamless flow of patient care. By efficiently organizing patient information ahead of time, you play a critical role in helping healthcare providers deliver timely and accurate care.

What jobs in the US pay 300,000 a year?

For a Chart Prep role, high-paying positions typically include senior data analysts, financial managers, or specialized consultants, often requiring advanced skills, certifications, and extensive experience. These roles may involve leadership responsibilities, complex data analysis, or industry-specific expertise, and can reach or exceed $300,000 annually in certain industries or senior levels.
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What are the most commonly searched types of Chart Prep jobs? The most popular types of Chart Prep jobs are:
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Chart Prep jobs near you
Medical Chart Prep

Medical Chart Prep

Health Plus Management

New Rochelle, NY

$18/hr

Other

Posted 27 days ago

Job description

Medical Chart Prep

Location New Rochelle

Description

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Long Island, NYC, Westchester, Upstate NY, NJ and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care).

Health Plus Management is seeking an energetic, patient-centric and detail-oriented Chart Prep to support appointment flow by maintaining the records with medical, administrative and ethical requirements. Chart Prep’s are responsible for collecting necessary forms, documents, and patient medical records to ensure a smooth experience before and at the beginning of their appointments.

Responsibilities

  • Create chart folders (includes adhering of all labels and hole punching) for new patients

  • Responsible for reviewing all charts prior to the doctor's appointment to ensure that all medical records are on file

  • Pull charts daily for patients who are scheduled

  • Review and prepare patient charts to include demographic information, previous x-rays, tests, etc.

  • Make sure that the dates of service are accurately recorded

  • Communicate as needed with physicians and other health care professionals to obtain additional information

  • Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care

  • Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner

  • Submit files/documentation to physicians and others as requested for review, quality assurance checks, and other purposes

  • Obtain records from outside sources for preview prior to the office visit

  • Respond to written requests for patient information and calls from other facilities

  • Copy patient records requests and/or complete records requests from outside sources, adhering to timelines for completion

  • Collect all necessary paperwork and authorizations needed for billing

  • Scan information to patient's electronic record

  • Complete additional administrative tasks, as needed

Knowledge and Experience

  • 1+ years of relevant medical experience, preferred

  • Knowledge of EMR is a plus

  • Knowledge of medical terminology/coding is a plus

  • Strong computer knowledge and windows program including Microsoft word/excel

Skills and Abilities

  • Bilingual (English/Spanish) required

  • Excellent verbal and written communication

  • Exceptional organizational and time-managements skills - the ability to multi-task is a must

  • Adaptability and flexibility while working in a fast-paced environment

  • Problem-solving ability and aptitude

  • Outcome-focused, with an ability to work under pressure

  • A solution-oriented mindset

  • A strong sense of urgency and focus in accomplishing tasks

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.

  • Must be able to lift up to 25 pounds at times.

Schedule:Monday-Friday, 9am-2pmPay:$18 per hour

Full-Time/Part-Time Part-Time

Exempt/Non-Exempt Non-Exempt

Position Requirements

Education and Training High School Diploma or equivalent

Benefits

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.

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