Business Operations Project Manager Jobs in Madison, WI

The office of the Associate Dean for Corporate Engagement and Entrepreneurship is hiring a Project Manager to support our growing team. Our unit brings together several specialized offices within the College of Engineering to connect with industry partners, launch entrepreneurial initiatives, boost critical research, and build large-scale funding proposals.

This role is designed to accommodate different levels of experience, and the final title and scope of responsibilities will be determined based on the background of the selected candidate. It is an excellent growth opportunity for an experienced project coordinator ready to step into a management role, as well as an ideal fit for an established project manager looking to lead complex initiatives.

In this role, the successful candidate will manage complex initiatives and projects across our various offices. A key component of the work involves resource planning, helping our leadership team balance and allocate staff time across the entire unit. We are looking for an independent, creative problem solver who thrives in a dynamic environment, excels at designing detailed plans for high-priority projects, and wants to guide projects from an initial idea all the way to a successful finish.

We are especially excited to meet candidates with project management experience in non-technical fields, such as higher education, community or corporate relations, or general business operations. If you enjoy keeping people organized, building clear timelines, and delivering practical results, we encourage you to apply.

Additional Information:

• Applicants for this position will be considered for Project Manager I and Project Manager II titles. The title is determined by the experience and qualifications of the finalist.

• It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location

• Monitor project budgets, including pulling financial data from Workday and communicating budget status with project stakeholders

• Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues

• Prepares regular reports to communicate the status of the project within and beyond the project team

• Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met

• Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service

• Work with project team staff to establish a process for resource allocation and tracking to support leadership's ability to monitor unit capacity and priorities.

• Work directly with faculty and principal investigators to update project plans and ensure they are on track based on established timeline, milestones, and budget.

• Use software tools to develop plans for projects, initiatives, and events associated with the ADCEE unit. Including creating plans for other project personnel to manage and implement.

• Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones

College of Engineering, Grainger Institute for Engineering

The minimum salary for this position is $67,500, but is negotiable based on experience and qualifications.

• Considerable professional experience coordinating or managing projects through all phases of the project lifecycle.

• Significant professional experience building and maintaining project plans using tools like Smartsheet, Trello, or similar software

• Project management credential such as a PMP.

• Experience using Smartsheet to manage projects.

• Experience working with higher education faculty, principal investigators, or research scientists.

• Substantial experience leading and collaborating with multiple stakeholders.

• Successful experience managing projects in non-technical fields such as business operations, marketing, or large-scale event planning.

• Demonstrated experience with strategic resource planning including managing workload commitments and balancing staff capacity across a complex organization.

Bachelor's degree or higher preferred

To begin the application process, click the "Apply" button.

Please submit a resume and cover letter. In your cover letter, please provide responses to the following prompts:

• Describe your professional experience using project management software. If applicable, please focus on your experience with Smartsheet.

• Describe the types of projects you've been involved with and your role in those projects.

The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Peggy Sullivan
1550 Engineering Dr
Madison, WI 53706
peggy.sullivan@wisc.edu

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