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Billing Administrator Jobs (NOW HIRING)

DURAVANT LLC

Service Billing Administrator

Wood Dale, IL · On-site

$20.70 - $31.15/hr

The Service Billing Administrator provides analysis, administration, and general support to our field service team to ensure efficient operations for the benefit of our customers and nVenia Lifecycle ...

BUNZL

Billing Administrator

Scotia, NY

$22 - $24/hr

As a Billing & Pricing Administrator , you'll provide clerical and accounting support across sales and customer accounts by maintaining accurate pricing, billing, and customer account data. You'll ...

Weaver Companies

Billing Administrator

Dublin, OH · On-site

$55K - $85K/yr

We are looking for an experienced Office Administrator to join our Environmental Practice Group ... Efficiently track and enter time spent on all billable and non-billable tasks * Provide primary ...

NVENIA

Service Billing Administrator

Wood Dale, IL · On-site

$20.70 - $31.15/hr

The Service Billing Administrator provides analysis, administration, and general support to our field service team to ensure efficient operations for the benefit of our customers and nVenia Lifecycle ...

Duravant

Service Billing Administrator

Wood Dale, IL · On-site

$20.70 - $31.15/hr

The Service Billing Administrator provides analysis, administration, and general support to our field service team to ensure efficient operations for the benefit of our customers and nVenia Lifecycle ...

Nucor

Billing Administrator

Lexington, NC · On-site

Purpose We are currently seeking a Construction Billing Coordinator to work with a variety of our internal personnel, along with Nucor Rebar Fabrication customers to invoice rebar supply and rebar ...

Nucor

Billing Administrator

Lexington, NC · On-site

Purpose We are currently seeking a Construction Billing Coordinator to work with a variety of our internal personnel, along with Nucor Rebar Fabrication customers to invoice rebar supply and rebar ...

Ho-Chunk, Inc.

Billing Administrator

Bellevue, NE · On-site

Billing requirements on additional or supplemental reports needed to complete invoice package to Client. * Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit ...

Ho-Chunk, Inc.

Billing Administrator

Bellevue, NE · Hybrid

Billing requirements on additional or supplemental reports needed to complete invoice package to Client. * Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit ...

Ho-Chunk, Inc.

Billing Administrator

Bellevue, NE · Hybrid

Billing requirements on additional or supplemental reports needed to complete invoice package to Client. * Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit ...

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Billing Administrator information

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How much do billing administrator jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for billing administrator in the United States is $23.71, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $27.40 per hour, depending on experience, location, and employer.

What is a billing administrator?

A billing administrator performs a wide range of clerical duties to assist the billing manager with company orders, compensation, and customer accounts. As a billing administrator, your job duties include reviewing orders, assisting with accounting, and identifying any discrepancies between bills, compensation, and customer accounts. You may also work directly with customers to resolve any account issues. The career typically requires an associate or bachelor’s degree in business administration, accounting, or a related field and relevant experience. Medical employers may prefer an associate degree or certificate in medical billing and coding or medical administrative assistance. Additional qualifications include excellent customer service, organizational, and computer skills, along with multi-tasking ability and keen attention to detail.

What are the key skills and qualifications needed to thrive as a billing administrator?

To thrive as a Billing Administrator, you need strong attention to detail, numerical accuracy, organizational skills, and typically an associate degree in accounting or a related field. Proficiency in billing software (such as QuickBooks or SAP), spreadsheet tools like Excel, and familiarity with invoicing systems are commonly required. Excellent communication, problem-solving abilities, and time management are important soft skills for interacting with clients and resolving discrepancies. These skills ensure accurate and timely billing, minimize financial errors, and support smooth financial operations within an organization.

How does a billing administrator typically collaborate with other departments within a company?

Billing Administrators regularly work with teams such as sales, customer service, and accounting to ensure accurate invoicing and timely payments. They may need to clarify contract terms with sales staff, resolve discrepancies with the accounts receivable team, or address customer billing inquiries in coordination with support representatives. This cross-departmental collaboration helps maintain smooth billing processes and supports the company's financial health. Effective communication and attention to detail are essential for building productive relationships across these teams.

What is the difference between Billing Administrator vs Accounts Payable Clerk?

AspectBilling AdministratorAccounts Payable Clerk
Primary ResponsibilitiesManage customer billing, generate invoices, ensure billing accuracyProcess vendor invoices, handle payments, maintain accounts payable records
Required SkillsAttention to detail, knowledge of billing software, communication skillsData entry, organization, familiarity with accounting systems
Work EnvironmentOffice setting, finance or accounting departmentOffice setting, finance or accounting department
Common CertificationsNone required, but accounting or finance certifications helpfulNone required, basic accounting knowledge preferred

The main difference between a Billing Administrator and an Accounts Payable Clerk lies in their focus areas. Billing Administrators handle customer invoicing and billing processes, while Accounts Payable Clerks manage vendor payments and invoice processing. Both roles require attention to detail and familiarity with accounting systems, often working within the same finance departments.

What does a billing administrator do?

A billing administrator manages and processes billing operations within an organization, including generating invoices, verifying billing data, and ensuring accurate and timely payments. They often use billing software and require attention to detail to maintain financial accuracy and compliance.
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Billing Administrator jobs near you
Infographic showing various Billing Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 12% Part Time, and 3% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $49,314 per year, or $23.7 per hour.

Service Billing Administrator

DURAVANT LLC

Wood Dale, IL • On-site

$20.70 - $31.15/hr

Full-time

Re-posted 9 hours ago

Job description

The Service Billing Administrator provides analysis, administration, and general support to our field service team to ensure efficient operations for the benefit of our customers and nVenia Lifecycle Services. The Service Billing Administrator must balance customer service needs and operational efficiencies in a positive, pro-active, detailed, and attentive manner. It is expected that the Service Billing Administrator will always follow and support company procedures and require the same of others.
ESSENTIAL RESPONSIBILITIES
  • Responsible for Technical Service Payroll and Expense Submission
    • Review Technical Service time submitted in company systems for accuracy. Adjust Technical Service time as required.
    • Review Technical Service expense reports for accuracy and adherence to policy.
  • Responsible for the Accurate and Timely billing of Service Invoices.
    • Generate and Process service billing on a weekly basis.
    • Monitor the submission of technician expenses and time to assure customer billing is timely.
  • Responsible for the review and processing of time and expenses for all non-Technical Service personnel that are deployed in the field on service jobs. Monitor submission status, follow up on missing or incomplete documentation and ensure timely processing.
  • Review work order details, quotes, proposals, and customer purchase orders to validate products, services, pricing, and billing requirements. Ensure all information is accurate and complete prior to invoicing to support timely and accurate customer billing.
  • Coordinate with the Purchasing team to ensure third-party service purchase orders are properly linked to the appropriate service jobs, allowing costs to be accurately recorded and tracked.
  • Follow up on third-party vendor invoices to verify accuracy, obtain required documentation, and support timely processing and reconciliation.
  • Provide analysis on any significant discrepancies between service quotes, pre-paid service, and actual expenses on a job.
  • Report on field service customer satisfaction metrics such as NPS, Financial Analysis, Field Service Executed within Requested Date, Tech Utilization leading to valid conclusions that will support continuous improvements activities.
  • Investigate and resolve customer invoice disputes by collaborating with Field Service Managers, technicians, the Service Operations Manager, and other internal stakeholders to gather information, obtain and follow up on technician trip reports as needed, identify the cause of billing concerns, and document findings. Prepare detailed breakdowns of charges to support the evaluation of customer invoice disputes and facilitate timely, accurate resolutions.
  • Update company's CRM system records related to customer credits in accordance with company policies and procedures, ensuring all required documentation, approvals, and supporting information are accurately recorded and maintained.
  • Maintaining and updating customer account information
  • Support successful month-end closing activities by ensuring assigned tasks, service-related transactions, and required documentation are completed accurately and within established deadlines.
  • Provide additional support as needed during month-end close, which may require extended hours, including evenings or weekends, to meet critical business requirements.
  • Act as back-up for additional departmental administrative functions:
    • Service Job Quoting
    • Field Service Scheduling
  • Handle incoming customer calls using the company's business phone system in accordance with established call handling procedures, customer service standards, and communication protocols.
  • Monitor and manage customer service cases within the company's CRM system, reviewing case details to ensure accurate assignment to the appropriate individual or queue for timely resolution.
  • Follow, support, and assist in the improvement of our company policies and procedures.
  • Document all customer interactions in the company's CRM system to ensure accurate records and effective communication tracking.
  • Any other work duties required by the Manager.

POSITION SPECIFIC COMPETENCIES
  • High attention to detail and accuracy
  • Ability to work effectively under pressure while maintaining accuracy and professionalism
  • Demonstrate flexibility during critical business periods, including month-end closing activities that may require extended hours or weekend support
  • Strong sense of ownership and commitment to meeting deadlines
  • Strong customer focus with a commitment to delivering a positive customer experience
  • Communication proficiency (written and oral)
  • Professional and customer friendly telephone manner
  • Strong teamwork and collaboration skills
  • Proficiency with computer applications, including Microsoft Office Suite, CRM systems, ERP systems, and other business applications
  • Ability to effectively prioritize and manage multiple tasks in a fast-paced environment
  • Ability to prepare clear, concise reports, documentation, and correspondence while communicating effectively with all levels of the organization
  • Strong numerical, analytical, and mathematical skills-sets.

POSITION REQUIREMENTS
  • Minimum; High School Diploma.
  • 2 years of experience in multi-tasking administrative roles.
  • Strong written and oral communication skills
  • Solid knowledge and experience with computer software including MS Office Suite, CRM and ERP systems.
  • Ability to define problems, collect and analyze applicable data, establish facts and draw valid conclusions. The ability to present valid conclusions to groups and in a presentation format is required.

PHYSICAL REQUIREMENTS
Frequently required to sit, stand, walk, talk or hear; uses hands to finger, handle, or touch objects or controls. On occasion, may be required to climb and work in high places, stoop, bend or reach above the shoulders.
The incumbent must occasionally lift, push, or pull up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The position is an office-based position with potential visits to the manufacturing area.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
ADDITIONAL INFORMATION
nVenia is a packaging machinery manufacturing and service organization widely known to have the widest selection of packaging technology under one roof and is dedicated to providing our distributors and end-users the highest quality product and support.
nVenia brings Duravant packaging leaders Arpac, Hamer-Fischbein and Ohlson Packaging together to create next-level packaging equipment integration and innovation. One name, in one location, with one shared focus: our customers and the problems we need to solve.

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