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Billing Administrator Jobs (NOW HIRING)

NVENIA

Service Billing Administrator

Wood Dale, IL · On-site

$20.70 - $31.15/hr

The Service Billing Administrator provides analysis, administration, and general support to our field service team to ensure efficient operations for the benefit of our customers and nVenia Lifecycle ...

Weaver Companies

Billing Administrator

Dublin, OH · On-site

We are looking for an experienced Office Administrator to join our Environmental Practice Group ... Efficiently track and enter time spent on all billable and non-billable tasks * Provide primary ...

Duravant

Service Billing Administrator

Wood Dale, IL

$20.70 - $31.15/hr

The Service Billing Administrator provides analysis, administration, and general support to our field service team to ensure efficient operations for the benefit of our customers and nVenia Lifecycle ...

Aston Carter

Billing Administrator

Ronkonkoma, NY · On-site

$26 - $28/hr

Proficiency in hour tracking and billing processes. * Computer savvy with a capability to adapt to ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Ho-Chunk, Inc.

Billing Administrator

Bellevue, NE · Hybrid

Billing requirements on additional or supplemental reports needed to complete invoice package to Client. * Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit ...

Ho-Chunk, Inc.

Billing Administrator

Bellevue, NE · On-site

Billing requirements on additional or supplemental reports needed to complete invoice package to Client. * Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit ...

Ho--chunk,-Inc

Billing Administrator

Bellevue, NE · On-site

Billing requirements on additional or supplemental reports needed to complete invoice package to Client. * Completes audit of monthly hours and Costs. Reviews PSR, LSR, Non-labor detail to Edit ...

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Billing Administrator information

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How much do billing administrator jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for billing administrator in the United States is $23.71, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $27.40 per hour, depending on experience, location, and employer.

What is a billing administrator?

A billing administrator performs a wide range of clerical duties to assist the billing manager with company orders, compensation, and customer accounts. As a billing administrator, your job duties include reviewing orders, assisting with accounting, and identifying any discrepancies between bills, compensation, and customer accounts. You may also work directly with customers to resolve any account issues. The career typically requires an associate or bachelor’s degree in business administration, accounting, or a related field and relevant experience. Medical employers may prefer an associate degree or certificate in medical billing and coding or medical administrative assistance. Additional qualifications include excellent customer service, organizational, and computer skills, along with multi-tasking ability and keen attention to detail.

What are the key skills and qualifications needed to thrive as a billing administrator?

To thrive as a Billing Administrator, you need strong attention to detail, numerical accuracy, organizational skills, and typically an associate degree in accounting or a related field. Proficiency in billing software (such as QuickBooks or SAP), spreadsheet tools like Excel, and familiarity with invoicing systems are commonly required. Excellent communication, problem-solving abilities, and time management are important soft skills for interacting with clients and resolving discrepancies. These skills ensure accurate and timely billing, minimize financial errors, and support smooth financial operations within an organization.

How does a billing administrator typically collaborate with other departments within a company?

Billing Administrators regularly work with teams such as sales, customer service, and accounting to ensure accurate invoicing and timely payments. They may need to clarify contract terms with sales staff, resolve discrepancies with the accounts receivable team, or address customer billing inquiries in coordination with support representatives. This cross-departmental collaboration helps maintain smooth billing processes and supports the company's financial health. Effective communication and attention to detail are essential for building productive relationships across these teams.

What is the difference between Billing Administrator vs Accounts Payable Clerk?

AspectBilling AdministratorAccounts Payable Clerk
Primary ResponsibilitiesManage customer billing, generate invoices, ensure billing accuracyProcess vendor invoices, handle payments, maintain accounts payable records
Required SkillsAttention to detail, knowledge of billing software, communication skillsData entry, organization, familiarity with accounting systems
Work EnvironmentOffice setting, finance or accounting departmentOffice setting, finance or accounting department
Common CertificationsNone required, but accounting or finance certifications helpfulNone required, basic accounting knowledge preferred

The main difference between a Billing Administrator and an Accounts Payable Clerk lies in their focus areas. Billing Administrators handle customer invoicing and billing processes, while Accounts Payable Clerks manage vendor payments and invoice processing. Both roles require attention to detail and familiarity with accounting systems, often working within the same finance departments.

What does a billing administrator do?

A billing administrator manages and processes billing operations within an organization, including generating invoices, verifying billing data, and ensuring accurate and timely payments. They often use billing software and require attention to detail to maintain financial accuracy and compliance.
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Billing Administrator jobs near you
Infographic showing various Billing Administrator job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 86% Full Time, 10% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $49,314 per year, or $23.7 per hour.

Contracts & Billing Administrator

Cleveland, OH • Hybrid

trimarkusa
See more jobs at trimarkusaexternal

Full-time

Medical, Dental, Vision, Retirement

Re-posted 10 days ago

Job description

Why you’ll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

  • The Contracts & Billing Administrator reports to the Manager, Contracts and Billing
  • Located in Cleveland, OH
  • Full-Time
  • Must have AIA Billing experience 
  • Hybrid

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and Navision is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Contract Administration:

  • Manage and organize contract documents and records, ensuring accuracy and completeness.
  • Review contract terms and conditions, identifying key details and requirements.

Billing Process Execution:

  • Execute billing processes, including data entry, invoicing, and documentation.
  • Ensure invoices are prepared in compliance with contractual terms and client requirements.

Data Management and Analysis:

  • Maintain and analyze contract and billing data using Navision and other relevant systems.
  • Perform data verification, reconciliation, and generate reports as needed.

Vendor Management Systems (VMS):

  • Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
  • Collaborate with vendors through the VMS to ensure seamless contract administration.

Communication and Coordination:

  • Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
  • Collaborate with cross-functional teams to address inquiries and resolve issues.

Process Improvement:

  • Identify opportunities for process improvements within the Contracts & Billing department.
  • Participate in initiatives to enhance overall efficiency and effectiveness.

COMPETENCIES:

  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Detail-oriented with a commitment to accuracy.
  • Ability to work collaboratively in a team environment.
  • Analytical mindset with the ability to interpret and analyze contract and billing data.
  • Ability to adapt to new processes and technologies.
  • Strong problem-solving skills and a proactive approach to addressing challenges.

QUALIFICATIONS & EXPERIENCE:

  • 1 – 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
  • Experience with Vendor Management Systems (VMS) and Navision is preferred.
  • Proficient in Microsoft Office applications.
  • Experience with AIA billing.
  • Prior experience in foodservice equipment and supplies desired.
  • Ability to successfully pass a background check post offer acceptance.

Apply