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Association Meeting Planner Jobs (NOW HIRING)

Rotary International

Meeting Planner

Evanston, IL · On-site

$52K - $71K/yr

Prior experience in association meeting planning, hotel account management or hotel banquet experience is a distinct advantage * Familiarity with meeting planning software Social Tables, eShow, or ...

Rotary International

Meeting Planner

Evanston, IL · Hybrid

$52K - $71K/yr

Prior experience in association meeting planning, hotel account management or hotel banquet experience is a distinct advantage * Familiarity with meeting planning software Social Tables, eShow, or ...

Barbaricum

$51K - $70K/yr

... associations with a goal of continually building our expertise and capabilities for the benefit of ... Barbaricum is seeking an Exercise Planner to support the planning, coordination, and execution of ...

HOK

Architecture Medical Planner

Denver, CO · On-site

$55K - $76K/yr

Participate in user meetings with department heads, clinicians, and specialists to collect ... Actively participate in the firmwide healthcare practice and relevant industry associations.

HOK

Architecture - Medical Planner

Chicago, IL · On-site

$90K - $125K/yr

May lead periodical project meetings and presentations; ensure client is adequately briefed on ... Actively participates in industry associations to ensure visibility. * Promotes the principles of ...

Amentum

Planner/Estimator 2

Las Vegas, NV · On-site

$102K/yr

... Manufactures Association (NEMA), and National Fire Protection Association (NFPA 70E) codes ... Must possess planning/organizing skills * Must be able to work under deadlines. Compensation ...

Brown Brothers Harriman & Co.

Wealth Planner

New York, NY · On-site

$190K - $220K/yr

... legal associations, community-based organizations, charity boards, nonprofit events, and other ... Work with Wealth Planners, Regional Trust Heads, Team Leaders, and event planners across Private ...

Amentum

Planner/Estimator 2

Las Vegas, NV · On-site

$51K - $70K/yr

... Manufactures Association (NEMA), and National Fire Protection Association (NFPA 70E) codes ... Must possess planning/organizing skills * Must be able to work under deadlines. Compensation ...

Pae

Planner/Estimator 2

Las Vegas, NV · On-site

$51K - $70K/yr

... Manufactures Association (NEMA), and National Fire Protection Association (NFPA 70E) codes ... Must possess planning/organizing skills * Must be able to work under deadlines. Compensation ...

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All JobsAssociation Meeting Planner Jobs

Association Meeting Planner information

See salary details

$34.5K

$65.7K

$95.5K

How much do association meeting planner jobs pay per year?

As of Jul 26, 2026, the average yearly pay for association meeting planner in the United States is $65,702.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,000.00 and $74,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Association Meeting Planner, and why are they important?

To thrive as an Association Meeting Planner, you need strong organizational skills, attention to detail, and a background in event planning, often supported by a degree in hospitality or a related field. Familiarity with event management software, budget tracking tools, and registration systems, as well as certifications like CMP (Certified Meeting Professional), is typically required. Excellent communication, negotiation, and problem-solving abilities make someone stand out in this role. These skills ensure that meetings and events are executed smoothly, within budget, and deliver value to association members.

What are some common challenges faced by Association Meeting Planners when organizing large-scale events?

Association Meeting Planners often encounter challenges such as coordinating logistics across multiple vendors, managing attendee registration and engagement, and ensuring compliance with association policies. Balancing the expectations of stakeholders while staying within budget can also be demanding, especially when dealing with last-minute changes or unforeseen issues. Effective communication and strong organizational skills are essential for overcoming these obstacles and delivering successful events.

What is the difference between Association Meeting Planner vs Corporate Meeting Planner?

AspectAssociation Meeting PlannerCorporate Meeting Planner
CredentialsEvent planning certifications, association-specific credentialsEvent planning certifications, corporate-specific credentials
Work EnvironmentNonprofit organizations, professional associationsCorporations, business sectors
Industry UsageUsed in nonprofit and professional association sectorsUsed in corporate and business sectors
Common Search/ComparisonAssociation Meeting Planner vs Corporate Meeting Planner

Association Meeting Planners focus on organizing events for nonprofit organizations and professional associations, often requiring specific credentials and familiarity with association operations. Corporate Meeting Planners work within companies to coordinate business meetings, conferences, and events, emphasizing corporate branding and objectives. While both roles involve event planning skills, their target audiences, environments, and industry practices differ significantly.

What are Association Meeting Planners?

Association Meeting Planners are professionals who organize, coordinate, and execute meetings, conferences, conventions, and events for associations or non-profit organizations. Their responsibilities include managing logistics such as venue selection, budgeting, registration, and vendor coordination. They also handle communication with attendees, speakers, and sponsors to ensure events run smoothly and meet organizational goals. Association Meeting Planners play a key role in ensuring that meetings are successful, efficient, and aligned with the association's mission.
More about Association Meeting Planner jobs
What cities are hiring for Association Meeting Planner jobs? Cities with the most Association Meeting Planner job openings:
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What job categories do people searching Association Meeting Planner jobs look for? The top searched job categories for Association Meeting Planner jobs are:
Association Meeting Planner jobs near you
Infographic showing various Association Meeting Planner job openings in the United States as of July 2026, with employment types broken down into 3% As Needed, 68% Full Time, 25% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $65,702 per year, or $31.6 per hour.
Meeting Planner

Meeting Planner

Rotary International

Evanston, IL • On-site

$52K - $71K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Job Title: Meeting Planner
Area: Meetings & Events
Reports to: Manager of Global Events & Experience
Classification: Exempt
Location: Evanston, IL
This position is designated as Hybrid - Fixed Days and will regularly work in the office an average of 3+ days a week - with a set schedule. Managers may require team members to work on the same schedule to encourage collaboration. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.
Organization Overview
Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary's clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.
Rotary's Commitment to Belonging
At Rotary, we foster a welcoming environment where all employees are valued and empowered. We are dedicated to creating meaningful opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.
Position Overview
This position supports the Global Events & Experience team, responsible for planning and supporting a portfolio of events at Rotary. You will have the opportunity to provide full-service support for small to mid-size meetings, while being a contributing member of Rotary's largest events: International Assembly, International Convention, and the triennial Council on legislation. Your contribution will serve to advance Rotary's mission in face-to-face and virtual environments.
You Will Have
  • Bachelor's degree or equivalent
  • 5+ years of experience in meeting planning
  • Certified Meeting Professional (CMP) designation is preferred
  • Prior experience in association meeting planning, hotel account management or hotel banquet experience is a distinct advantage
  • Familiarity with meeting planning software Social Tables, eShow, or equivalent
  • Experience planning and executing small to midsize meetings, including RFP development, vendor contracting, meeting specs, AV / F&B planning and on-site operations
  • Strong budgeting and financial management skills, including forecasting, reforecasting and invoice reconciliation
  • Ability to develop timelines, project plans, space allocation documents and Banquet Event Orders (BEOs) with accuracy and attention to detail
  • Strong customer-service mindset, with the ability to collaborate effectively with staff, vendors, and stakeholders
  • Execllent written and verbal communication skills across diverse audiences
  • Strong organizational skills, with the ability to manage multiple priorities while maintaining a high attention to detail
  • Problem-solving orientation with the ability to navigate complex situations and adapt as event needs evolve

You Are Good At
  • Building relationships, gathering requirements, and understanding stakeholder needs with professionalism and service
  • Translating event objectives into clear specifications, timelines, and deliverables.
  • Maintaining calm, accuracy, and sound judgement in fast-paced or high-pressure environments
  • Working collaboratively across internal and external teams to execute high-quality meetings that reflect Rotary's mission and standards.

You Will Be Responsible For
Meeting Planning & Execution
  • Planning and managing assigned meetings, including needs assessments, site visits, project timelines and specification (spec) development
  • Coordinating with both internal and external stakeholders on event needs, objectives and budget allocations
  • Building budgets and reforecasts, reconciling invoices according to policies and procedures
  • Traveling both domestically and internationally, several times per year to manage and/or support events
  • Overseeing on-site operations, room setups and vendor service delivery
  • Coordinating meeting room specs, BEO's, floorplans, and communication of all event requirements

Vendor & Venue Management
  • Developing and issue RFP's for venues and service providers; compile bids and prepare recommendations.
  • Maintaining vendor contact lists, resources and reference materials
  • Travelling both domestically and internationally several times per year for site visits that include meetings with venues as well as service providers

Project Tracking & Reporting
  • Tracking meeting progress using SharePoint or other project management tools
  • Providing regular updates to stakeholders and managers in both live as well as written formats

Leadership Attributes
  • Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
  • Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
  • Productivity: Able to generate results that moves Rotary toward achieving its goals.
  • Accountability: Have a clear sense of ownership and take personal responsibility for actions.
  • Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.

Salary Range
  • $79,200 - $88,000

Why work for Rotary?
  • Generous medical, dental, and vision benefits package
  • Progressive 401k matching contributions
  • Above market and generous paid time off package
  • Tuition reimbursement
  • Professional development opportunities
  • On-site cafeteria and coffee bar with special pricing for Rotary employees
  • Flextime-several different work schedules to choose from
  • Close to CTA, Metra, a variety of stores, and many food options

Please note:
Rotary does not provide VISA sponsorship or relocation assistance.

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