Associate Program Coordinator Jobs in Silver Spring, MD

TITLE: Associate Manager, Congressional Internship Program

REPORTS TO: Senior Manager, Congressional Internship Program

LOCATION: Washington, DC - Hybrid In-Office & Remote

POSITION SUMMARY

The Congressional Hispanic Caucus Institute (CHCI) is seeking an Associate Manager of the Congressional Internship Program (CIP) that will support the planning, execution, and continuous improvement of CHCIs internship programs in Washington, DC. Working closely with program leadership, this role manages logistics, supports participant development, and helps deliver a high-quality, mission-driven experience for interns. This position is based in Washington, DC and follows a hybrid schedule, with regular in-person presence required to support program activities, events, and participant engagement.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Operations and Logistics

• Coordinate logistics for programming, events, and workshops, including scheduling, materials, and speaker communication
• Manage program systems and data (e.g., Qualtrics, Salesforce, Google Classroom), ensuring accurate tracking of participant information, attendance, and engagement
• Prepare and distribute program materials such as travel memos, orientation packets, and weekly communications
• Track budgets and maintain financial records
• Support on-site execution of programming, including set-up and materials management

Program Management

• Support intern cohorts from onboarding through offboarding, including orientation, travel coordination, and participant support.
• Build strong relationships with interns through regular check-ins, coaching, and performance feedback.
• Facilitate workshops, programming sessions, and leadership development activities.
• Develop and manage program content (e.g., presentations, onboarding modules, speaker materials).
• Collect and analyze evaluation data to inform program improvements.
• Support special events such as graduations, community service projects, and networking opportunities.
• Address participant needs and help resolve conflicts as needed
• Support additional strategic initiatives and event-related responsibilities as assigned

Recruitment and Outreach

• Support recruitment efforts, outreach events, and applicant pipeline development
• Communicate with selected participants and assist with placement processes
• Share professional opportunities with interns and alumni

Additional Responsibilities

• Draft and edit program materials (e.g., intern bios, reports, website content)
• Support special projects and cross-team initiatives as needed

QUALIFICATIONS

Required:

• 23 years of relevant experience or equivalent combination of education and experience
• Demonstrated commitment to the Latino community and first-generation college students
• Strong organizational, communication, and project management skills
• Experience facilitating groups or leading programming
• Proficiency in Microsoft Office 365 and Google Workspace
• Detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment
• Commitment to CHCIs mission and values

Preferred:

• Bachelors degree or equivalent
• Experience working with policy organizations and/or Capitol Hill
• Bilingual English/Spanish
• Experience working with platforms including Qualtrics, Salesforce, Articulate, Workramp, SM Apply and Vidcruiter
• Experience working with undergraduate and graduate students, or early-career professionals
• Experience working with student leadership programs
• Experience responding quickly and effectively to shifting demands and opportunities

BENEFITS

CHCI offers an array of competitive benefits to its employees:

• Flexibility for Telework
• Medical, Dental, and Vision insurance
• Basic Life Insurance Coverage
• Life Insurance Coverage for Dependents
• Employee Assistance Program
• Flexible Spending Account
• WMATA SmarTrip Benefit/Parking Subsidy
• 401k Retirement Plan
• Paid federal holidays
• Paid Time Off - Vacation and Sick Leave
• Pet Insurance Option
• An organization-wide winter break between 12/25 and 1/1
• Furniture allowance for remote office

About the Congressional Hispanic Caucus Institute (CHCI)

The Congressional Hispanic Caucus Institute (CHCI) is a 501(c)(3) non-profit, non-partisan organization founded in 1978, dedicated to developing the next generation of Latino leaders in the United States. CHCI provides leadership, public service, and policy experiences in the nations capital to outstanding Latino students and young professionals from throughout the nation. CHCI manages a network of over 5,400 highly accomplished alumni, providing a pipeline of Latino talent to corporations, government, and nonprofits, to ensure the interests of the Latino community are represented across all sectors of society. CHCI also convenes a variety of community leaders that include Members of Congress, other public officials, corporate executives, advocates, and community leaders to discuss issues facing the Latino community and our nation and identify solutions that can be implemented in policy and practice.

CHCI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, belief or spirituality, sex, gender, gender identity or expression, sexual orientation, national origin, disability status, matriculation, genetic information, protected veteran status, marital status, family responsibilities, pregnancy and pregnancy-related conditions, personal appearance, political affiliation, credit information, or any other characteristic protected by applicable law.