Associate Program Coordinator Jobs in Oregon (NOW HIRING)

Position Announcement
Position Details
Proposed Start Date
07/01/2026
Classification Title
Office Specialist 2
Working Title
Early Childhood Grants and Program Support Specialist
Department
260150 - EDU Counselor Education Program
Position Number
D93122
Representation
OP - SEIU/OPEU Local 503
Position FTE
.60 (24 hours per week)
End date, if applicable
06/15/2027
Position Summary
Brief Description of PSU/School/Dept
Portland State University is Oregon's most affordable public research university, located in the heart of one of America's most dynamic cities. Our mission to "let knowledge serve the city" reflects our dedication to turning ideas into action - in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.
The College of Education (COE) is a professional learning community committed to empowering educators and human services professionals to engage in visionary thinking and transformative practices within schools and communities. Our distinctive equity-focused professional preparation programs are all nationally accredited. The COE's educator preparation programs are accredited by the Association for Advancing Quality in Educator Preparation (AAQEP). Our counselor education programs are accredited by the Council for Accreditation of Counseling and Related Educational Programs (CACREP). In addition, The Helen Gordon Child Development Center is accredited by the National Association for the Education of Young Children (NAEYC).
The COE stands out for its commitment to promoting equity, diversity, and inclusion within its programs, policies, and practices. With a focus on fostering a diverse student body and faculty, we are recognized for our inclusive environment and impactful initiatives.
Position Summary
The Office Specialist 2 (Early Childhood Grants and Program Support Specialist), provides administrative, fiscal, and program coordination support for early childhood grant funded initiatives within the College of Education. These initiatives support workforce development, professional learning, community partnerships, and culturally responsive early childhood education projects.
This position supports grant operations including fiscal tracking, contract processing, training coordination, participant tracking, and grant reporting support. The position works collaboratively with program leadership, fiscal staff, university partners, and community based early childhood providers to ensure compliance with grant requirements and effective program implementation.
This is a regular status .6 FTE, limited duration, position funded through external early childhood grant and workforce development funding sources. Continuation of the position is dependent upon ongoing funding availability.
Minimum Qualifications from Classification
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate's degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Additional Minimum Qualifications for this Position

• Significant clerical and administrative coordination experience.
• Excellent reception, customer service, and participant support skills.
• Strong computer skills including word processing, spreadsheets, shared drives, and scheduling systems.
• Strong written, oral, and interpersonal communication skills.
• Experience supporting multi project timelines and administrative coordination.
• Ability to manage confidential participant, provider, and fiscal information.
• Successful completion of a background check.

Preferred Qualifications

• Bookkeeping or budget monitoring experience.
• Experience tracking stipends, contracts, or grant expenditures.
• Experience supporting early childhood education grant funded initiatives.
• Experience using PSU Banner, OnBase, or comparable accounting and records management systems.
• Experience supporting procurement, contract coordination, or vendor management.
• Knowledge of trauma informed approaches when working with early childhood providers or communities.
• Experience coordinating training logistics, workforce development, or community engagement activities.

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship
Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.
Work Days/Hours
Monday to Friday, 24 hours per week, schedule to be determined.
Total Compensation Range & Benefits Statement
The starting salary rate for this position will be between $19.36 and $21.91. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.
PSU's excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.
Application Instructions
Additional Information
This limited duration position is renewable, contingent upon funding. This is an on campus position. Upon successful completion of the trial service period, the supervisor may permit up to one day per week remote work.
Additional Application Instructions (deadlines, etc.)
Please list the names, telephone numbers and email addresses for three professional references.
Background Check Required
Yes
If you have questions
Please email coehrsuppport@pdx.edu
Search Details
Posting Close Date
Application screening begins
06/29/2026