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Associate Program Coordinator Jobs in Oregon (NOW HIRING)

The Peer Company

Program Coordinator - BHRC

Portland, OR · On-site

$26.44 - $32.63/hr

BHRC Associate Director Department: Behavioral Health Resource Center Job Summary The BHRC Program Coordinator works collaboratively with the BHRC team to implement program objectives. This position ...

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The Peer Company

Program Coordinator - BHRC

Portland, OR · On-site

$26.44 - $32.63/hr

BHRC Associate Director Department: Behavioral Health Resource Center Job Summary The BHRC Program Coordinator works collaboratively with the BHRC team to implement program objectives. This position ...

New

Forth Inc

Program Associate

Portland, OR · Hybrid

$49.50K - $59.50K/yr

As a Program Associate, you will implement processes to support project deliverables that advance ... Travel to meetings to provide support, as requested * Assist with coordinating working group ...

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Associate Program Coordinator information

What are the key skills and qualifications needed to thrive as an Associate Program Coordinator, and why are they important?

To thrive as an Associate Program Coordinator, you need strong organizational skills, attention to detail, and a background in program administration, typically supported by a relevant degree such as in business or public administration. Familiarity with project management software, database management systems, and proficiency in Microsoft Office Suite are commonly required. Effective communication, teamwork, and problem-solving abilities are essential soft skills for coordinating tasks and supporting program objectives. These competencies are crucial for ensuring programs run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges faced by Associate Program Coordinators, and how can they effectively address them?

Associate Program Coordinators often juggle multiple projects and deadlines, working with diverse teams and stakeholders. One common challenge is managing competing priorities while maintaining effective communication and organization. To address this, strong time management skills and the ability to adapt to shifting needs are essential. Building collaborative relationships and proactively seeking feedback can also help ensure that programs run smoothly and objectives are met.

What does an Associate Program Coordinator do?

An Associate Program Coordinator assists in planning, organizing, and executing various programs or projects within an organization. Their responsibilities typically include scheduling meetings, managing communications, tracking progress, and handling administrative tasks to ensure that projects run smoothly. They often work under the guidance of a Program Manager or Director and collaborate with team members, stakeholders, and external partners. This role requires strong organizational, communication, and problem-solving skills.

What is the difference between Associate Program Coordinator vs Program Coordinator?

AspectAssociate Program CoordinatorProgram Coordinator
Required CredentialsTypically an associate's degree or relevant certificationBachelor's degree often preferred
Work EnvironmentEntry-level, supporting program activitiesOverseeing program operations and management
Employer & Industry UsageCommon in nonprofits, education, and governmentUsed across similar sectors with more responsibility

The Associate Program Coordinator generally handles supporting tasks under supervision, while the Program Coordinator manages broader program activities and coordination. Both roles require similar credentials but differ in responsibility level and scope.

What are popular job titles related to Associate Program Coordinator jobs in Oregon? For Associate Program Coordinator jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Associate Program Coordinator jobs in Oregon look for? The top searched job categories for Associate Program Coordinator jobs in Oregon are:
What cities in Oregon are hiring for Associate Program Coordinator jobs? Cities in Oregon with the most Associate Program Coordinator job openings:
Associate Program Coordinator jobs near you
Program Coordinator - BHRC

Program Coordinator - BHRC

The Peer Company

Portland, OR • On-site

$26.44 - $32.63/hr

Full-time

Posted 2 days ago

Job description

The Peer Company

BHRC Program Coordinator Job Description

Pay: $26.44 - $32.63 per hour

Schedule: 1.0 FTE (40 hours per week)

Hours and Location: Monday - Thursday 10:00AM - 8:00 PM, Home Office: BHRC - 333 SW Park Ave Portland, OR 97205

Benefits: This is a benefited position as outlined in The Peer Company Employee Handbook

Title: BHRC Program Coordinator

Reports to: BHRC Associate Director

Department: Behavioral Health Resource Center

Job Summary

The BHRC Program Coordinator works collaboratively with the BHRC team to implement program objectives. This position focuses on ensuring the smooth operation of administrative functions including donation tracking, mail management, supply and inventory management, communications support, and reporting. The BHRC Program Coordinator will assist in onboarding and supporting new staff, maintaining accurate records in compliance with grant requirements, and ensuring all operational processes run efficiently. This role provides vital administrative support to keep the BHRC organized and functioning effectively.

Qualifications

Values Alignment: The Peer Company strives to honor cultural and spiritual diversity in the communities we serve and Voice and Choice through trauma-informed practices with a Social Justice lens. Our values of Voice and Choice mean we believe in the person’s right to make their own decisions and that people are the “experts” in their own lives. We have an unwavering belief in every person’s ability to learn, grow, and recover.

Being committed to Social Justice means being committed to constantly assessing our organizational values and the extent to which we are modeling or falling short of them. It also means listening to feedback from our stakeholders and others who have interacted with our organization and taking the time to understand and reflect on those interactions. This commitment is extended from the organization, as well as each employee of The Peer Company.

Education: High school diploma or equivalent required. Associate’s degree preferred.

Background Check: A criminal background check will be conducted by The Peer Company in accordance with The Peer Company's background check policy. A criminal record does not necessarily exclude an individual from employment with The Peer Company.

Pre-Hire Drug Screen: As part of The Peer Company's commitment to fostering a safe, productive, and professional workplace, we require pre-hire drug screenings for all potential employees. The screening will be conducted in accordance with The Peer Company's drug screening policy and applicable state and federal laws.

Experience:

  • Identifies as having at least 2 years of lived experience in recovery with addiction challenges (may include both addiction and mental health challenges)
  • Associate’s degree and 1-2 years of relevant work experience OR a high school diploma and 3-4 years of relevant work experience
  • Experience with mental health recovery is desirable and highly valued
  • Understands the principles of trauma informed care, recovery, consumer-involvement, and trauma-informed care

Licensure/Certification:

  • Peer Support Specialist (OHA Traditional Health Worker certification) or MHACBO CRM certification required or able to be obtained within 90 days of hire
  • Valid Oregon Driver’s License and proof of automobile insurance required. Access to reliable personal vehicle preferred

Skills:

  • Ability to network and collaborate with diverse groups of people who have varied skills, knowledge, and goals
  • Strong written and verbal communication skills
  • Ability to work independently as well as collaboratively within a team
  • Ability to read, analyze, and interpret mental health and recovery periodicals, professional journals, and government regulations
  • Well-developed writing skills including the ability to write for publication (e.g., reports, technical assistance guides, and educational and training materials)
  • Typing and general technology skills to navigate electronic systems easily and efficiently (e.g., email, Microsoft Teams, data systems, etc.)

Essential Functions

  • Maintain and monitor donation logs; maintaining accurate recording, reporting, and auditing of donations
  • Oversee supply and inventory management for the BHRC, including restocking and tracking usage
  • Maintain and update the mail log to ensure timely distribution and accurate documentation of logged mail
  • Support data entry, tracking, and reporting requirements related to grants and program compliance. Including Participant survey creation, distribution, and collection
  • Coordinate scheduling of staff to support onsite workshops, groups, and program operations
  • Assist with onboarding new staff and ensuring training records are updated and compliant
  • Support team communication by preparing agendas, taking meeting notes, maintaining program files, and coordinating internal information flow
  • Create, edit, and distribute flyers, media, and other communication materials to promote BHRC programs and events
  • Respond to general inquiries about the BHRC program and redirect as appropriate
  • Collaborate with administrative teams to ensure smooth office and facility operations
  • Support the coordination of community resources and partnerships by maintaining contact lists, calendars, and resource databases to facilitate effective collaboration
  • Maintain up-to-date communication and records of building maintenance
  • Complete internal audits to ensure compliance with organizational and grant requirements
  • Communicate with staff and supervisors in a timely, organized manner
  • Regularly travel by car to attend meetings and support essential functions
  • Perform other administrative and program support duties as assigned

The above essential functions represent work performed by this position and are not all-inclusive. The omission of a specific essential function will not preclude it from the position if the work is similar, related, or a logical extension of the position.

Employment with The Peer Company is "at-will." This means employees are free to resign at any time, with or without cause, and The Peer Company may terminate the employment relationship at any time, with or without cause or advance notice. As an at-will employee, it is not guaranteed, in any manner, that you will be employed with The Peer Company for any set period of time.

The Peer Company is an Equal Opportunity Employer. Employment opportunities at The Peer Company are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, gender identity, pregnancy, childbirth or related medical conditions, national origin, age, Veteran status, disability, genetic information, or any other characteristic protected by law.