Job Type
Full-time
Description
Role Objective/Summary
The Accounts Payable/Receivable Associate provides essential support to the Property Accounting team by performing accounts payable and accounts receivable functions accurately and efficiently. This role serves as a backup resource for the Accounts Payable and Accounts Receivable teams, helping ensure timely processing of invoices, payments, receipts, collections, and account reconciliations.
Essential Functions
• Scan and route invoices through the approval workflow for property and general managers.
• Process vendor invoices and payments in accordance with company policies and payment schedules.
• Research vendor statements, request missing invoices, and follow up on outstanding vendor payment issues.
• Review and resolve invoice discrepancies, coding issues, and payment exceptions.
• Setup and maintain vendor records and documentation.
• Process and post tenant, owner, customer, and boater payments.
• Research and resolve payment discrepancies and unapplied cash transactions.
• Respond to inquiries regarding account balances, payments, and receivable activity.
• Post returned payments in the system and notify relevant staff.
• Provide cross-functional support and backup coverage for Accounts Payable and Accounts Receivable team members.
• Assist with month-end close activities, account reconciliations, and special projects as assigned.
• Assist with annual 1099 preparation and reporting.
• Maintain accurate electronic records and supporting documentation in accordance with company policies and audit requirements.
• Provide front desk coverage as needed.
• Adhere to Founders 3 policies, procedures, and standards including, but not limited to, proper attire, professionalism, and integrity.
• Communicate in a professional, effective, and courteous manner, both verbally and in writing, when dealing with teammates, owners, clients, vendors, and guests.
• Demonstrate a commitment to meeting deadlines, achieving goals, solving problems, and delivering quality results.
• Work effectively both independently and within a team environment.
• Perform other duties as assigned.
Requirements
Technical Skills and Work Experience
• Associate degree in Accounting, Business Administration, or a related field; equivalent combinations of education and relevant experience will be considered.• Minimum of 2 years of experience in accounts payable, accounts receivable, or general accounting support.• Experience in real estate, property management, marina management, or a related industry is preferred but not required. • Strong written, verbal, and interpersonal communication skills.• Proficient in Microsoft Office Suite, with strong Excel skills.• Highly organized with excellent attention to detail, problem-solving ability, and time-management skills.• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.• Working knowledge of Yardi, AvidXchange, QuickBooks, or other property management/accounting software is preferred.• Experience with electronic invoice processing and payment systems is a plus.