Assistant To The Director Of Operations Jobs (NOW HIRING)

Job Posting Title:
Assistant to the Director of Bands
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Hiring Department:
Sarah and Ernest Butler School of Music
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
20
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FLSA Status:
Non-Exempt from FLSA
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Earliest Start Date:
May 11, 2026
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
The College of Fine Arts is the college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.
Longhorn Band known as the Showband of the Southwest-was founded in 1900 and is the largest sprit organization on campus.
Purpose
Responsible for performing advanced and complex administrative duties for Director of Bands. This position is integral to supporting the Director's daily operations and ensuring the consistent efficiency of all administrative and logistical functions.
Responsibilities

• Manage scheduling, calendaring, and administrative tasks for Director of Bands.
• In conjunction with the Senior Administrative Associate for the Longhorn Band, prepare, maintain and submit entertainment, travel, and purchasing receipts for budget and finance compliance.
• Coordinate travel logistics for Director of Bands, including booking airfare, hotels, car service, and travel related needs. Assist with travel coordination for ensembles, as needed.
• Assist with administrative functions including correspondence, organization, and documentation management. Collect and compile information according to record keeping policies and procedures.
• Plan and manage events, including working with vendors, Longhorn Band Assistant Director, staff, faculty, and students. This includes scheduling of performances and event preplanning to event post management.
• Performs related duties as required.

Required Qualifications

• Bachelors Degree and at least 3 years administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level.
• Proficiency with a computer including Microsoft Excel and Outlook.
• Required Competencies:
  o Teamwork
  o Effective Communication
  o Accuracy and Attention to Detail
  o Initiative
  o Service Excellence
  o Decision Making and Critical Thinking

Relevant education and experience may be substituted as appropriate.
Preferred Qualifications

• Bachelor's degree with five years of experience performing complex administrative functions.
• Experience maintaining a database.
• Proficiency in Excel and Adobe Pro. Familiarity with university policy and procedures.
• Experience with making travel arrangements and processing travel reimbursements.
• Demonstrated ability in managing complex responsibilities with minimal supervision.

Salary
$30,000, fixed-rate (part-time, 20 hours a week)
Working Conditions

• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity.
• Bending, stooping, and lifting items that weigh 25 pounds or less.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Regular and consistent attendance is required in this job.
You will have at least two probationary (or "New in Position") performance reviews with your supervisor during your first 180 days. After your probationary period concludes, you will have an annual appraisal.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.