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Assistant To Program Director Jobs in California

St. Vincent's

ASSISTANT PROGRAM DIRECTOR

Santa Barbara, CA · On-site

$70K - $80K/yr

PURPOSE The Assistant Program Director assists the Program Director in all administrative functions ... Faithful to the traditions of St. Francis of Assisi and St. Vincent de Paul, we provide a place of ...

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Assistant To Program Director information

What does an assistant to program director do?

An Assistant to Program Director supports the Program Director in overseeing the planning, coordination, and execution of various programs or projects within an organization. Their duties often include administrative tasks, scheduling meetings, preparing reports, communicating with staff and stakeholders, and helping to ensure programs run smoothly and efficiently. They may also assist in budgeting, event planning, and tracking program progress. This role requires strong organizational, communication, and multitasking skills. The Assistant acts as a key support figure to help the Program Director achieve program goals and maintain workflow.

What are the key skills and qualifications needed to thrive as an assistant to program director?

To thrive as an Assistant to Program Director, you need strong organizational skills, attention to detail, and a background in program administration, often supported by a bachelor's degree. Familiarity with project management software, office productivity tools, and scheduling systems is typically required. Excellent communication, problem-solving abilities, and adaptability are standout soft skills for this position. These skills and qualities are crucial for supporting program initiatives, ensuring smooth operations, and facilitating effective collaboration across teams.

How does an assistant to program director typically contribute to project coordination and team communication?

As an Assistant to the Program Director, you play a vital role in ensuring projects run smoothly by managing schedules, organizing meetings, and facilitating clear communication between team members and external stakeholders. You'll often be responsible for tracking project progress, preparing reports, and addressing logistical challenges as they arise. This role requires strong organizational skills and a proactive approach to problem-solving, as you'll frequently act as a liaison to keep everyone informed and aligned on key objectives.

What is the difference between Assistant To Program Director vs Program Coordinator?

AspectAssistant To Program DirectorProgram Coordinator
Required CredentialsAssociate's or Bachelor's degree, relevant experienceAssociate's or Bachelor's degree, organizational skills
Work EnvironmentOffice setting, supporting program leadershipOffice or field setting, managing program activities
Employer & Industry UsageNonprofits, education, governmentNonprofits, education, government
Common Search/ComparisonYesYes

The Assistant To Program Director primarily supports the program leadership with administrative tasks, while the Program Coordinator manages day-to-day program activities. Both roles require similar educational backgrounds and are common in nonprofit and educational sectors. The main difference lies in the focus: one supports leadership directly, the other oversees program operations.

How to become an assistant to a program director?

To become an assistant to a program director, candidates typically need strong organizational, communication, and multitasking skills, along with relevant experience in administration or project management. A bachelor's degree in a related field and proficiency with office software are often required, and previous experience supporting executives can be advantageous.

What are popular job titles related to Assistant To Program Director jobs in California?

For Assistant To Program Director jobs in California, the most frequently searched job titles are:

What job categories do people searching Assistant To Program Director jobs in California look for?

The top searched job categories for Assistant To Program Director jobs in California are:

What cities in California are hiring for Assistant To Program Director jobs?

Cities in California with the most Assistant To Program Director job openings:

Assistant To Program Director jobs near you
Infographic showing various Assistant To Program Director job openings in California as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 2% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Assistant Program Director

Sacramento, CA • On-site

Turning Point Community Programs
Offices of Mental Health Practitioners • 501 - 1,000 employees

8.1

Company rating: 8.1 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

People enjoy working here

Good employer

Paid breaks

Learn more about Turning Point Community Programsexternal

Full-time

Re-posted 9 days ago

Job description

Turning Point Community Programs is seeking a Assistant Program Director for our Mental Health Urgent Care (Urgent Care) program in Sacramento, CA. Turning Point Community Programs (TPCP) provides integrated, cost-effective mental health services, employment and housing for adults, children and their families that promote recovery, independence and self-sufficiency. We are committed to innovative and high quality services that assist adults and children with psychiatric, emotional and/or developmental disabilities in achieving their goals. Turning Point Community Programs (TPCP) has offered a path to mental health and recovery since 1976. We help people in our community every single day – creating a better space for all types of people in need. Join our mission of offering hope, respect and support to our clients on their journey to mental health and wellness.

GENERAL PURPOSE

Under the administrative supervision of the Program Director, this position is responsible for the supervision of Personal Service Coordinators and assisting the Program Director in the functioning of the program.

DISTINGUISHING CHARACTERISTICS

This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program. This is a management position responsible for all phases of the management process within the assigned program. 

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class

  • Responsible for all coverage scheduling, including unexpected absences.
  • Makes recommendations for program improvement and design.
  • Ensures staff compliance with productivity standards to ensure fiscal viability of program.
  • Works closely with Program Director in coordination of duties.
  • Covers for absent staff to cover open shifts if no other coverage is possible.
  • Maintains petty cash account.
  • Conducts internal record audits and is responsible for maintaining staff personnel files in compliance with licensing requirements; conducts resident satisfaction interviews.
  • Insures that site safety coordinator maintains monthly site inspections and safety records.
  • Oversees medication distribution and related charting.
  • Records in the log significant events of the shift and observations of individual clients which may be relevant to the client’s treatment and/or success or failure at Turning Point.
  • Completes Denial of Rights forms on a monthly basis.
  • Provides prompt intervention in the event of a crisis both to stop the crisis and to notify, when indicated, persons and agencies necessary for the resolution of the crisis situation; provides “on-the-spot” counseling that is both helpful to the residents and consistent with the philosophy of the program.
  • Insures the safety, health and well-being of staff and residents.
  • Insures program meets staffing/documentation requirements of CCL Title 22 or Title 17 as appropriate to program license at all times including particular sensitivity to such issues as requests for time off or scheduling of off-site trainings when the site is short staffed by more than one person per shift at any given time.
  • Provides all necessary reports to the County and Administration in a timely fashion.

Schedule: Tuesday – Saturday, 4:30 PM - 12:00 AM

Compensation: $ 31.00 - 32.90 per hour

Interested? Join us at our open interviews on Wednesdays from 2-4PM,

located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670

-or-

CLICK HERE TO APPLY NOW!

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