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Assistant To The Program Director Jobs in California

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Assistant To The Program Director information

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.
What are popular job titles related to Assistant To The Program Director jobs in California? For Assistant To The Program Director jobs in California, the most frequently searched job titles are:
What job categories do people searching Assistant To The Program Director jobs in California look for? The top searched job categories for Assistant To The Program Director jobs in California are:
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Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in California as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 2% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Assistant to the Director for Esperanza Immigrant Rights Project

Catholic Charities

Los Angeles, CA • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Assistant To The Director

Esperanza Immigrant Rights Project, a program of Catholic Charities of Los Angeles, Inc., is a non-profit law firm which provides community education and legal representation to immigrant adults, families, unaccompanied minors, individuals with mental health issues, and in cases involving crimmigration. Esperanza has proudly provided legal services to immigrants and their families in Southern California for over 15 years. The immigration court system does not provide court-appointed counsel to individuals facing deportation who cannot afford an attorney, so this vulnerable population relies on our community education programs to obtain critical information about the process, understand their legal options and access assistance. Esperanza's community education programs were established to more effectively meet this need and to guide pro se immigrants through the increasingly complicated and strained immigration system. Core services of the programs include legal orientations regarding removal proceedings and legal relief; intake and follow-up services; self-help workshops; and referrals for pro bono assistance or social services.

The Assistant to the Director will assist with the day-to-day operation of the program. This position will work very close to the Program Director in the areas of finance, HR, development and marketing. This position will also involve managing schedules, coordinating meetings, communication with stakeholders, preparing documents, and assisting with various projects as needed. Attention to detail and critical thinking are key components to succeed in this position. Strong communication skills, organizational skills, and the ability to work independently and as part of a team are also essential.

Responsibilities
  • Assisting with budget preparation, tracking expenses including cost allocation, projections and financial analysis.
  • Providing organization support in contract and grant compliance, and oversight for Continuous Quality Improvement.
  • Assist with scheduling and calendar management for the Program Director to coordinate and plan internal and external meetings.
  • Coordination of meetings for the Program Director including preparing materials, taking minutes and following up on action items.
  • Document preparation including creating and editing documents, compiling attachments, drafting reports, lists, agendas or presentations, and preparing forms for HR, accounting or other internal paperwork.
  • Organizing and maintaining confidential or sensitive information.
  • Help in maintaining smooth office operations and creating a welcoming and effective work environment.
  • Assistance with events including community events, fundraising events, educational session or staff gathering.
  • General assistance to the Program Director to provide enhance efficiency, services, client and staff satisfaction.
  • Provide similar support to the Associate Director and leadership as required.
Qualifications
  • Bachelor's degree in business, management or a related field
  • Three to four years of experience with administrative or executive support
  • Catholic Charities policies, procedures and regulations
  • Esperanza Immigrant Rights Project programs, procedures and policies
  • Passion for social justice for immigrants and vulnerable communities
  • Willingness to be a team-player with an attitude and aptitude for collaboration
  • Strong written and verbal communication skills, and interpersonal skills
  • Ability to take initiative and work under pressure
  • Time management
  • Problem solving skills, initiative and resourcefulness

Catholic Charities offers a wide range of employee benefits to support the total wellness of its employees. Our competitive package provides the flexibility to select the benefits that best meets the employee's needs. Benefits are effective the first of the month following 30 days of employment.

  • Medical, Dental & Vision
  • Life Insurance
  • Retirement Plan to include 401a/employer contribution only and 403(b)
  • Flexible Spending Account
  • Health Care Spending Account Reimbursement accounts (HAS)
  • Vacation days – 15 days per year
  • Sick time – 10 days per year
  • Short and Long Term Disability
  • 13 holidays per year for regular f/t & p/t employees
  • Public Service Loan Forgiveness
  • Cell Phones for those working in Shelters or with Clients outside of the office
  • Employee Recognition - Annual Staff Appreciation Day Event
  • Free Parking

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