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Assistant To The Program Director Jobs in California

Bright Future Early Learning Center

Be Seen First

Program Director

Oakland, CA · On-site

$80K - $100K/yr

Bright Future is an inclusive, play-based learning community serving children ages 3 months to 5 years old. The Program Director will support strong daily operations, guide teacher development ...

Skanska USA

Program Director - SIS

Modesto, CA · On-site

The Program Director reports to Skanska's Regional Director on public and/or private assignments to manage a portfolio of projects. Acting in the role of Owner's Agent, the Program Director is ...

LHH US

Executive Assistant to the CPO

Milpitas, CA · On-site

Ability to influence and collaborate across teams without direct authority * Comfort operating in ... Our program provides employees the flexibility to choose the type of coverage that meets their ...

LHH US

Executive Assistant to the CPO

Milpitas, CA

Ability to influence and collaborate across teams without direct authority * Comfort operating in ... Our program provides employees the flexibility to choose the type of coverage that meets their ...

Crestwood Behavioral Health

Program Director

Angwin, CA · On-site

$104K - $130K/yr

Are you looking for a meaningful role in behavioral health and have the desire to work with an ... Program Director Job Duties: The Program Director directs and coordinates the rehabilitation ...

City of Bell, CA

Assistant to the City Manager

Bell, CA · On-site

$106K - $129K/yr

Oversee the administration of City-wide grant programs, including identifying funding opportunities ... Perform other related duties and special assignments as directed by the City Manager. Typical ...

Trinity Health

Program Director

Fresno, CA · On-site

$350K - $400K/yr

The Program Director organizes, coordinates, and supervises aspects of the integrated OB-GYN ... The ability to communicate effectively with resident physicians, teaching faculty, hospital ...

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Assistant To The Program Director information

What is the difference between Assistant To The Program Director vs Program Coordinator?

AspectAssistant To The Program DirectorProgram Coordinator
Primary RoleSupports the Program Director with administrative tasks and decision-making assistanceManages program operations, coordinates activities, and oversees project implementation
Required SkillsAdministrative skills, communication, scheduling, and confidentialityOrganizational skills, event planning, communication, and multitasking
Work EnvironmentOffice setting, working closely with leadershipOffice and field settings, interacting with staff and stakeholders
Common UsageUsed in nonprofit, education, and corporate sectors for supporting leadershipUsed across industries for managing program logistics and operations

While both roles support program activities, the Assistant To The Program Director primarily assists the director with administrative and strategic tasks, whereas the Program Coordinator handles the day-to-day management and coordination of program activities. The roles often overlap but differ in focus and scope.

What are the key skills and qualifications needed to thrive as an assistant to the program director, and why are they important?

To thrive as an Assistant to the Program Director, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a bachelor's degree or relevant experience. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and project management tools is typically required. Excellent communication, problem-solving abilities, and discretion set top candidates apart in this support role. These skills ensure that program operations run smoothly and that the Program Director can focus on strategic priorities.

What are some typical challenges faced by an assistant to the program director, and how can they be managed?

Assistants to the Program Director often juggle multiple tasks such as scheduling, communication between departments, and coordinating program activities. Managing shifting priorities and tight deadlines can be challenging, especially during busy program cycles or events. Staying organized with digital tools, maintaining clear communication with the Program Director, and proactively anticipating needs are key strategies for success. Building strong relationships with other team members also helps in navigating unexpected changes smoothly.

What does an assistant to the program director do?

An Assistant to the Program Director supports the Program Director in planning, organizing, and managing various program activities. This role often involves tasks such as scheduling meetings, coordinating communication between departments, tracking project progress, preparing reports, and handling administrative duties. Assistants may also help with budgeting, event planning, and day-to-day problem-solving to ensure the smooth operation of the program. They act as a key point of contact for staff, participants, and external stakeholders.
What are popular job titles related to Assistant To The Program Director jobs in California? For Assistant To The Program Director jobs in California, the most frequently searched job titles are:
What job categories do people searching Assistant To The Program Director jobs in California look for? The top searched job categories for Assistant To The Program Director jobs in California are:
What cities in California are hiring for Assistant To The Program Director jobs? Cities in California with the most Assistant To The Program Director job openings:
Assistant To The Program Director jobs near you
Infographic showing various Assistant To The Program Director job openings in California as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 2% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Director

Bright Future Early Learning Center

Oakland, CA • On-site

$80K - $100K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 26 days ago

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Job description

Bright Future Early Learning Center is seeking a full-time Program Director to provide daily leadership, supervision, and coordination for our early childhood education program. Bright Future is an inclusive, play-based learning community serving children ages 3 months to 5 years old.

The Program Director will support strong daily operations, guide teacher development, strengthen family communication, and ensure compliance with California childcare licensing regulations. Bright Future currently serves approximately 50 students and employs 12 teaching staff. The center is operated by Oakland State Building Kids Corporation, a 501(c)(3) nonprofit organization overseen by a volunteer Board of Directors.

Key Responsibilities

Program Leadership:
Oversee daily implementation of infant, toddler, and preschool programs. Ensure classrooms follow developmentally appropriate practices and play-based learning. Support teachers with curriculum planning, classroom organization, assessments, parent-teacher conferences, and family resources.

Daily Operations:
Maintain staffing schedules and Title 22 ratio compliance. Coordinate substitute coverage when needed. Ensure smooth classroom flow, safe supervision, accurate attendance, incident reports, and proper documentation.

Center Operations:
Direct financial and fundraising matters. Develop and maintain the annual budget and monthly financial projections. Oversee bookkeeping, tax preparation, supply purchasing, vendor contracts, teacher payroll, and family invoicing.

Staff Supervision and Development:
Supervise teaching staff and support instructional growth. Observe classrooms and provide feedback. Support onboarding and training of new staff. Participate in staff evaluations, lead staff meetings, and promote a positive workplace culture.

Family Communication:
Ensure clear and consistent communication with families. Share updates about classroom activities, learning experiences, child development progress, program routines, policies, and expectations. Support teachers in responding to parent concerns and build strong family partnerships.

Program Culture:
Promote a respectful, collaborative, and professional environment. Ensure children feel safe, valued, and encouraged. Support community-building events and strengthen relationships between staff, children, and families.

Reporting Relationship:
The Program Director reports directly to the Board of Directors and works closely with staff, families, and community partners.

Hours and Location:
This is a full-time, on-site position. The center’s normal operating hours are Monday through Friday, 7:30 AM to 5:30 PM. The center is located at 1515 Clay Street in downtown Oakland.

Physical Requirements:
Ability to sit, stand, walk, squat, and reach throughout the day. Ability to lift up to 20 pounds. Ability to move throughout classrooms and outdoor areas.

Minimum Qualifications:
Ability to obtain a Child Development Director Permit. CPR and First Aid certification. At least 3–5 years of experience in a licensed childcare program.

Desired Qualifications:
Bachelor’s degree in Child Development, Early Childhood Education, or a related field. Strong knowledge of California Title 22 regulations. Supervisory or mentoring experience. Strong communication, organization, and conflict-resolution skills. Bilingual candidates preferred. Experience with childcare software systems. Proficiency with Microsoft Office and Google Suite. Experience with budget development and management.

Compensation and Benefits:
Salary range is $80,000–$100,000, depending on education and experience. Excellent benefits are offered, including health, dental, vision, and retirement.

Please submit a Cover Letter. Your cover letter should explain why you are interested in the Program Director position and summarize your background and relevant experience.