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Assistant To Program Director Jobs in Arizona (NOW HIRING)

If you're ready to bring your unique perspective to a place where your work truly matters; think of ... Overview We are currently seeking an experienced and detail-oriented Executive Program Director to ...

Manage the day-to-day operations of one to four programs in a community including organization and implementation of direct supports, person-centered planning, and implementation, health care ...

Manage the day-to-day operations of one to four programs in a community including organization and implementation of direct supports, person-centered planning, and implementation, health care ...

Manage the day-to-day operations of one to four programs in a community including organization and implementation of direct supports, person-centered planning, and implementation, health care ...

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Assistant To Program Director information

What are the key skills and qualifications needed to thrive as an Assistant to Program Director, and why are they important?

To thrive as an Assistant to Program Director, you need strong organizational skills, attention to detail, and a background in program administration, often supported by a bachelor's degree. Familiarity with project management software, office productivity tools, and scheduling systems is typically required. Excellent communication, problem-solving abilities, and adaptability are standout soft skills for this position. These skills and qualities are crucial for supporting program initiatives, ensuring smooth operations, and facilitating effective collaboration across teams.

How does an Assistant to the Program Director typically contribute to project coordination and team communication?

As an Assistant to the Program Director, you play a vital role in ensuring projects run smoothly by managing schedules, organizing meetings, and facilitating clear communication between team members and external stakeholders. You'll often be responsible for tracking project progress, preparing reports, and addressing logistical challenges as they arise. This role requires strong organizational skills and a proactive approach to problem-solving, as you'll frequently act as a liaison to keep everyone informed and aligned on key objectives.

What does an Assistant to Program Director do?

An Assistant to Program Director supports the Program Director in overseeing the planning, coordination, and execution of various programs or projects within an organization. Their duties often include administrative tasks, scheduling meetings, preparing reports, communicating with staff and stakeholders, and helping to ensure programs run smoothly and efficiently. They may also assist in budgeting, event planning, and tracking program progress. This role requires strong organizational, communication, and multitasking skills. The Assistant acts as a key support figure to help the Program Director achieve program goals and maintain workflow.

How to become an assistant to a director?

To become an assistant to a program director, candidates typically need strong organizational, communication, and multitasking skills, often supported by relevant experience in administration or project coordination. A bachelor's degree in a related field and proficiency with office software or scheduling tools can enhance prospects. Gaining experience through internships or entry-level administrative roles can also be beneficial.

What is the difference between Assistant To Program Director vs Program Coordinator?

AspectAssistant To Program DirectorProgram Coordinator
Required CredentialsAssociate's or Bachelor's degree, relevant experienceAssociate's or Bachelor's degree, organizational skills
Work EnvironmentOffice setting, supporting program leadershipOffice or field setting, managing program activities
Employer & Industry UsageNonprofits, education, governmentNonprofits, education, government
Common Search/ComparisonYesYes

The Assistant To Program Director primarily supports the program leadership with administrative tasks, while the Program Coordinator manages day-to-day program activities. Both roles require similar educational backgrounds and are common in nonprofit and educational sectors. The main difference lies in the focus: one supports leadership directly, the other oversees program operations.

What are popular job titles related to Assistant To Program Director jobs in Arizona? For Assistant To Program Director jobs in Arizona, the most frequently searched job titles are:
What cities in Arizona are hiring for Assistant To Program Director jobs? Cities in Arizona with the most Assistant To Program Director job openings:
Executive Program Director

Executive Program Director

Gallagher

Phoenix, AZ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 27 days ago


Arthur J. Gallagher & Co. rating

7.7

Company rating: 7.7 out of 10

Based on 66 frontline employees who took The Breakroom Quiz

174th of 258 rated insurance


Job description

Introduction
At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher.
 

Overview

We are currently seeking an experienced and detail-oriented Executive Program Director to lead property and casualty risk-sharing programs. In this role, you will be responsible for insurance policy and coverage form reviews, risk financing structure evaluations, designing program structures, conducting research on regulatory requirements, and more.

The ideal candidate for this position will have a strong background in program development, excellent analytical and communication skills, and the ability to manage multiple tasks and deadlines. If you are a strategic thinker, detail-oriented, and have a passion for delivering high-quality programs, we invite you to apply for this exciting opportunity as our Executive Program Director.


How you'll make an impact
  • Responsible for driving the overall client strategy in order to meet and exceed client expectations and growth goals 
  • Leverage knowledge of the clients to manage this book of business, which includes renewals and growth of existing accounts.
  • Coordinate involvement of company personnel including service and local leadership to meet or exceed strategic objectives, conducting stewardship reviews, developing/executing strategic plans that will achieve our clients' goals while contributing profitable growth for the company
  • Work closely with the service team to ensure both a timely resolution and satisfactory outcome to client issues.

New Program Development:

  • Act as main point of contact on pooling and captive clients
  • Design program structure recommendations
  • Coordinate vendor services for legal, captive/program management, actuary; review contracts
  • Review governing documents (membership/participation agreements)
  • Prepare and/or review required regulatory submissions and participate in meetings with regulators
  • Design underwriting applications
  • Oversight of the renewal processing, including collecting data for actuarial analysis, reviewing actuarial analyses, and establishing underwriting and rating guidelines
  • Manuscript new policy wording; all lines of coverage
  • Coordinate broker placement of primary, excess/reinsurance and ancillary lines including market submission, proposal reviews, and recommendations

Board and Captive Support:

  • Coordinate vendor items
  • Prepare agendas and meeting materials
  • Coordinate travel/meeting logistics
  • Review financial audits and required regulatory filings
  • Provide peer-review support as needed

Request for Proposals:

  • Research and provide participant recommendations
  • Draft materials specific to client requirements
  • Manage process, timeline, and communications to client and participants
  • Review and provide detailed analysis of proposals
  • Coordinate and participate in oral interviews
  • Provide client with general observations and recommendation for consideration

Other Services:

  • Review and recommend coverage enhancements for existing programs
  • Prepare detailed coverage comparisons and coverage analysis
  • Review legislative changes impacting programs; provide recommendations for changes
  • Review and monitor program invoices for accuracy and compliance

About You
  • Bachelor's degree and 6 years related experience OR High School Diploma/GED and 10 years related experience required.
  • Willingness to travel as needed (up to 20%)

Preferred:

  • Additional designations such as CPCU, ARM, CIC, etc.
  • Property and casualty producer’s license (life and health license preferred, but not required)
  • Prior experience using a sales management tool
  • Professional designation related to life & health 
  • Excellent verbal, written, and presentation skills
  • Keen problem-solving skills; focusing solutions on the root cause
  • Strong project management skills
  • Proven ability to create and implement a system or program
  • Strong technical insurance (policies and various property and casualty coverage forms) knowledge

Behaviors:

  • Successfully manage competing priorities
  • Proficient using technology as a tool to maximize productivity and quality
  • Build collaborative and mutually meaningful relationships with internal and external clients
  • Comfortably engage others in a consultative sales dialogue

#LI-LB3

#Remote


Compensation and benefits

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. 

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

  • Medical/dental/vision plans, which start from day one!
  • Life and accident insurance
  • 401(K) and Roth options
  • Tax-advantaged accounts (HSA, FSA)
  • Educational expense reimbursement
  • Paid parental leave

Other benefits include:

  • Digital mental health services (Talkspace)
  • Flexible work hours (availability varies by office and job function)
  • Training programs
  • Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
  • Charitable matching gift program
  • And more...

**The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Qualifications:
  • Bachelor's degree and 6 years related experience OR High School Diploma/GED and 10 years related experience required.
  • Willingness to travel as needed (up to 20%)

Preferred:

  • Additional designations such as CPCU, ARM, CIC, etc.
  • Property and casualty producer’s license (life and health license preferred, but not required)
  • Prior experience using a sales management tool
  • Professional designation related to life & health 
  • Excellent verbal, written, and presentation skills
  • Keen problem-solving skills; focusing solutions on the root cause
  • Strong project management skills
  • Proven ability to create and implement a system or program
  • Strong technical insurance (policies and various property and casualty coverage forms) knowledge

Behaviors:

  • Successfully manage competing priorities
  • Proficient using technology as a tool to maximize productivity and quality
  • Build collaborative and mutually meaningful relationships with internal and external clients
  • Comfortably engage others in a consultative sales dialogue

#LI-LB3

#Remote

Education:UNAVAILABLEEmployment Type: FULL_TIME

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