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Administrative Assistant to Property Management

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Support a High-Performing Commercial Property Management Team KIRCO is looking for a highly organized, detail-oriented Administrative Assistant to support our Property Management team. This role is ...

Executive Assistant to Founder

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Impact in This Role We are seeking a highly capable, proactive Executive Assistant to serve as a ... You will manage competing priorities across a dynamic calendar, drive seamless communication, and ...

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ASSISTANT TO THE VFW POST QUARTERMASTER Under the direction of the Post Quartermaster, the elements ... Collection and counting of all monies from Bartenders, Servers and Events Manager. Investigation of ...

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Assistant To Literary Manager information

What are the key skills and qualifications needed to thrive as an assistant to literary manager?

To thrive as an Assistant to a Literary Manager, you need strong organizational skills, attention to detail, and a background in literature or film/TV, often supported by a bachelor’s degree. Familiarity with industry-standard tools like Microsoft Office, scheduling software, and script coverage systems is typically required. Excellent written and verbal communication, discretion, and multitasking abilities help you stand out in this role. These skills are vital for efficiently managing schedules, supporting client relations, and ensuring smooth workflow in a fast-paced entertainment environment.

What are some typical challenges faced by an assistant to literary manager, and how can they be addressed?

As an Assistant to a Literary Manager, one common challenge is effectively managing a high volume of submissions, queries, and correspondence while maintaining attention to detail. Balancing administrative responsibilities with the need to stay informed about industry trends and client needs can also be demanding. Proactive organization, strong communication skills, and developing efficient tracking systems can help address these challenges. Additionally, building relationships with writers, agents, and industry professionals is crucial for success and career growth in this role.

What does an assistant to literary manager do?

An Assistant to a Literary Manager supports literary managers in representing writers, directors, and other creative talent in film, television, or theater. Their duties often include managing schedules, handling correspondence, reading and evaluating scripts, preparing submission materials, and coordinating meetings. They serve as a key point of contact between clients, managers, and industry professionals. This role is an entry point into the literary or entertainment management field, providing valuable insight into the industry's workings and client relationships.
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Infographic showing various Assistant To Literary Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 86% Full Time, 12% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Full-time

Posted 10 days ago


Job description

IntroductionThe National Academies of Sciences, Engineering, and Medicine value diversity in our members, volunteers, and staff and strive for a culture of inclusion in our workplace and activities. Convening a diverse community to exchange ideas and perspectives enhances the quality of our work and increases our relevance as advisers to the nation about the most complex issues facing the nation and the world.

OverviewRequisition Number: R0002765
About the National Academy of Sciences (NAS)
The National Academy of Sciences (NAS) is an independent organization of distinguished researchers elected to membership for their groundbreaking contributions to science. Established by an Act of Congress in 1863, the NAS is charged with providing independent, objective advice on science and technology to the federal government. From its membership and programs to its consensus advisory reports of the National Academies, the NAS is committed to furthering science in America.
About the Position
The National Academy of Sciences (NAS) seeks an experienced and highly motivated Assistant to the President to manage the administrative, financial, and personnel operations of the President's Office. The Assistant to the President ensures the continuity, accuracy, and timeliness of correspondence, memoranda, reports, and other information issued by the President's Office; prepares supporting materials and briefs the President on meeting topics and other matters; supervises administrative staff providing support to the President; and advises, supports, manages, and collaborates on initiatives for the President. If assigned, the incumbent may direct operational activities for the President's Office.
The Assistant to the President independently performs advanced and confidential secretarial and administrative duties requiring broad experience, skill, and comprehensive knowledge of organizational policies, practices, and personnel. The incumbent resolves routine and complex inquiries and exercises a high degree of discretion, independent judgment, and tact. The position may interface with executives on high-level functional issues, providing recommendations and solutions with a full understanding of cross-organizational impact and organizational needs.

Responsibilities

Operations and Administrative Management
Manages the operations of the President's Office by maintaining the President's calendar and ensuring the effective coordination of meetings, travel itineraries, and related arrangements. Manages the substantial flow of information into and out of the President's Office, prioritizes and initiates responses, and ensures that correspondence, memoranda, reports, presentations, and other information issued by the office are accurate, timely, and meet established standards. Maintains required documentation and oversees all financial and administrative activities and records for the office. Approves expenditures, expense reports, invoice vouchers, and other administrative documentation, ensures budget parameters are met, and maintains files and records in an orderly and accurate manner.

Communications and Decision Support
Prepares background materials, briefing documents, PowerPoint presentations, talking points, speeches, and other supporting materials for internal and external meetings. Gathers, analyzes, and summarizes information to assist the President in decision-making and briefs the President on meeting topics and other matters. Drafts substantial correspondence on the President's behalf and reviews, edits, and proofreads correspondence, reports, presentations, speeches, and other written materials to ensure accuracy, completeness, consistency, and adherence to organizational standards. Coordinates a variety of sensitive issues involving numerous internal and external parties, remains informed of issues and concerns affecting the President and the organization, and serves as a trusted and effective communications channel for senior management and staff.

Project Coordination and Strategic Initiatives
Develops and maintains an inventory of critical activities requiring the President's awareness or involvement and oversees ongoing projects to ensure successful progress and completion. Tracks assignments and follows up with staff on action items and deliverables to ensure work is completed accurately and on schedule. If assigned, supports the President in program management, policymaking, and planning activities; assists the President and executive team with special projects; participates in the development of strategic plans and special initiatives; and advises the President and executive team on tactical and strategic direction.

Leadership and Team Support
Provides leadership, guidance, and coordination to support the effective operation of the President's Office. May assign, coordinate, and oversee the work of temporary staff or other administrative support personnel, as assigned, ensuring work is completed accurately and on schedule. Fosters a collaborative work environment, interprets and promotes the consistent application of organizational policies and procedures, and shares knowledge and best practices to support team effectiveness. If assigned supervisory responsibilities, trains, mentors, and develops staff and initiates personnel actions in accordance with organizational policies.

Organizational Liaison and Stakeholder Engagement
Interacts effectively with all levels of National Academies employees, members, donors, volunteers, the general public, government officials, and distinguished guests. Serves as a resource to the President on organizational policies, procedures, and processes and keeps the President informed of significant activities and developments within the organization and beyond. 

NONESSENTIAL JOB DUTIES

  • Related duties and special projects as assigned. 

Requirements

Required Knowledge, Skills, and Abilities: Extensive knowledge of National Academies’ policies and procedures preferred. Exceptional organizational awareness and the ability to analyze and brief senior leaders on key concepts. Organizational skill with demonstrated attention to facts and detail. Ability to solve intellectual problems of substantial variety and complexity using originality and ingenuity. Ability to serve as a resource to others in the resolution of complex problems. Ability to use substantial latitude for independent judgment and action. Experience working in complex environment with a high degree of organizational effectiveness. Ability to train and develop staff. Ability to work successfully in a team environment and to form and maintain effective teams. Ability to develop relationships with co-workers and employees in other National Academies’ departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: Bachelors’ Degree in an administrative program or related field, or equivalent knowledge.

Minimum Experience: Ten years of related administrative experience, four of which were in a supervisory capacity.

Physical Capabilities: Ability to work at a computer for extended periods of time.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to the President. General direction is provided. Supervises executive office staff.

Work Environment: Hybrid Office/Telecommute environment expected onsite percentage 60%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.