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Assistant Secretary Jobs in Spring, TX (NOW HIRING)

Mehaffy Weber, PC

Legal Secretary

Houston, TX · On-site

$42K - $57K/yr

... of secretarial duties to accommodate and facilitate the assigned attorneys. Maintains positive ... assistant. * Prepares Notices of Deposition and schedules said depositions while ensuring that ...

Mayer LLP

Legal Secretary

Houston, TX · Hybrid

$42K - $57K/yr

Coordinate and schedule depositions, hearings, and meetings * Assist with document preparation ... Previous experience working as a legal secretary on the litigation defense side is highly preferred

Mayer LLP

Legal Secretary

Houston, TX · Hybrid

$60K - $75K/yr

Coordinate and schedule depositions, hearings, and meetings * Assist with document preparation ... Previous experience working as a legal secretary on the litigation defense side is highly preferred

Olson & Olson, LLP

Legal Secretary (Municipal)

Houston, TX · On-site

$42K - $57K/yr

The Legal Secretary/Assistant works in a fast-paced environment under the direction of the attorneys and paralegal and assists in performing administrative tasks that are specific to the Firm, as ...

USA AUTO BROKERS INC

Secretary

Houston, TX · On-site

Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring ...

Texas Farm Bureau

Secretary/ISR

Houston, TX · On-site

ADMINISTRATIVE ASSISTANT We are currently hiring a full-time and a part time administration assistant for a fast paced insurance office. As an administrative assistant you will assume the ...

Texas Farm Bureau

Secretary/ISR

Houston, TX · On-site

ADMINISTRATIVE ASSISTANT We are currently hiring a full-time and a part time administration assistant for a fast paced insurance office. As an administrative assistant you will assume the ...

Texas Farm Bureau

Secretary/ISR

Houston, TX

ADMINISTRATIVE ASSISTANT We are currently hiring a full-time and a part time administration assistant for a fast paced insurance office. As an administrative assistant you will assume the ...

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Assistant Secretary information

See Spring, TX salary details

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How much do assistant secretary jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for assistant secretary in Spring, TX is $22.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $23.75 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Spring, TX? The most popular types of Secretary jobs in Spring, TX are:
What are popular job titles related to Assistant Secretary jobs in Spring, TX? For Assistant Secretary jobs in Spring, TX, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Spring, TX look for? The top searched job categories for Assistant Secretary jobs in Spring, TX are:
What cities near Spring, TX are hiring for Assistant Secretary jobs? Cities near Spring, TX with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Spring, TX as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,846 per year, or $22.5 per hour.

Legal Secretary

Mehaffy Weber, PC

Houston, TX • On-site

$42K - $57K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Job description

SUMMARY:

Under general supervision and according to established policies and procedures, performs a variety of secretarial duties to accommodate and facilitate the assigned attorneys. Maintains positive contact with clients, attorneys and staff and observes confidentiality in all client and firm matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
"Essential functions" are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
  • Operates a computer with various software packages and hardware (printer); transcribes dictation from tapes and composes such items where necessary.
  • Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and performs litigation support activities.
  • Screens telephone calls and records messages.
  • Reads, sorts and delivers incoming mail, electronic documents and faxes after making sure that the items had been docketed, if necessary. Ensures that outgoing mail is processed in a timely manner. If necessary, routes mail to Office Services for specific delivery service and follows up on timely delivery.
  • Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
  • Responsible for calendaring depositions, hearings and conferences with co-counsel regarding case management and making necessary arrangements if not handled by legal assistant.
  • Prepares Notices of Deposition and schedules said depositions while ensuring that items are calendared and all parties are informed.
  • Prepares Cross Notices to affected counsel as per firm procedure.
  • Maintains updated Service Lists for all cases.
  • Maintains all client and general files through oversight of assigned file clerk. Conducts quarterly review for possible D.O.ing of closed files and prepares same for archiving through use of established firm procedure.
  • Receives clients and visitors and maintains good public relations with clients; observes confidentiality of attorney‑client relationship.
  • Makes appointments and travel arrangements for attorney(s). Prepares and submits attorney expense statements.
  • Receives and makes preliminary corrections to pre-bills for final approval of attorney. Processes invoices and submit to Accounting for payment.
  • Works closely with administrative support staff (office services, receptionists, etc.); enters attorney time on a daily basis for submission. Maintains up-to-date Master Matter Maintenance sheets for use in coding time. Prepares cover sheets for all files.
  • Performs overload typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys or the office manager.
  • Acts as a team player with other secretaries to accomplish daily tasks.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
  • Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non‑complex arithmetic calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
  • Approximately 8-10 years of on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
  • Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm.
  • Ability to operate all office equipment, which includes fax machines, copying equipment, phone system, and currently utilized software packages.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact both in person and over the phone.
  • Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
  • Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.
WORKING CONDITIONS:
Normal law office environment (non-smoking) with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Job Type: Full-time
Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
  • Schedule:
  • 8 hour shift
  • Monday to Friday
  • Benefit Conditions: Waiting period may apply

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