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Assistant Secretary Jobs in Boca Raton, FL (NOW HIRING)

HCA Florida JFK Hospital

Unit Secretary

Atlantis, FL · On-site

Job Summary and Qualifications As a Unit Secretary, you will play a vital role in delivering ... We are a certified Ventricular Assist Device program. We are an American College of Cardiology ...

Mission Hospital

Unit Secretary

Lake Worth Beach, FL · On-site

$37K - $46K/yr

Job Summary and Qualifications As a Unit Secretary, you will play a vital role in delivering ... We are a certified Ventricular Assist Device program. We are an American College of Cardiology ...

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Legal Secretary

Fort Lauderdale, FL · On-site

$60K - $70K/yr

... * Assist with document preparation, contract tracking, and follow-up on various timelines and ... Qualifications * Minimum 3-5 years of experience as a legal secretary preferably supporting ...

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All JobsAssistant Secretary JobsAssistant Secretary Jobs in Boca Raton, FL

Assistant Secretary information

See Boca Raton, FL salary details

$10

$24

$64

How much do assistant secretary jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for assistant secretary in Boca Raton, FL is $24.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $25.34 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What does an Assistant Secretary do?

An Assistant Secretary is a senior official who supports the Secretary in managing specific departments or divisions within an organization or government agency. They often oversee administrative functions, coordinate policies, and assist with strategic planning, requiring strong leadership and organizational skills.

What Is an Assistant Secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an Assistant Secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are Assistant Secretaries?

Assistant Secretaries are senior officials in government agencies, organizations, or corporations who assist higher-level secretaries or executives in managing specific departments or functions. Their responsibilities typically include overseeing daily operations, developing policies, coordinating with other departments, and providing leadership within their area of expertise. In government, Assistant Secretaries often handle significant policy areas and report directly to a Secretary or Deputy Secretary. They play a key role in implementing strategies and ensuring that goals are met efficiently. The specific duties can vary depending on the organization and sector.

What qualifications do I need to be an administrative assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, along with strong organizational, communication, and computer skills. Proficiency in office software like Microsoft Office and experience with administrative tasks are often required, and some roles may prefer post-secondary education or relevant certifications.

Is EA a dead-end job?

An Assistant Secretary role is typically a mid- to senior-level administrative or managerial position within government or organizations, offering opportunities for career advancement and skill development. While some roles may have limited upward mobility depending on the organization, many Assistant Secretaries progress to higher executive positions or specialized areas with experience and additional qualifications.

What are the key skills and qualifications needed to thrive as an Assistant Secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Boca Raton, FL? The most popular types of Secretary jobs in Boca Raton, FL are:
What are popular job titles related to Assistant Secretary jobs in Boca Raton, FL? For Assistant Secretary jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Boca Raton, FL look for? The top searched job categories for Assistant Secretary jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Assistant Secretary jobs? Cities near Boca Raton, FL with the most Assistant Secretary job openings:
Assistant Secretary jobs near you
Unit Secretary- PICU, Ft. Lauderdale (Part Time, Nights)

Unit Secretary- PICU, Ft. Lauderdale (Part Time, Nights)

Nicklaus Children's Health System

Fort Lauderdale, FL • On-site

$40K - $49K/yr

Part-time

Posted 14 days ago

Job description

Description
Job Summary
Under the supervision of the Registered Nurse, the unit secretary provides administrative support utilizing technical and interpersonal skills with patients, visitors, and members of the healthcare team. Daily duties include welcoming patients/families and clerical/receptionist tasks in a Nursing unit. Provides excellent customer service and maintains unit records/supplies. Supports and upholds the Patient's Bill of rights.
*Expected schedule for this position will be to work one 12 hour, Day shift and one 12 hour, Night shift weekly.
Job Specific Duties
  • Promptly answers patient calls, transfers calls, and obtains information to effectively resolve an issue or request.
  • Greets and welcomes patients, families, parents, and visitors to the nursing unit. Provides administrative support and assists the medical and clinical teams with requests and tasks.
  • Makes sure every guest experience is positive and lasting. Provides the guest with a "Welcome Packet" and assists the clinical team to support the guests to become oriented to their patient care area and their room.
  • Identifies and assesses guests' needs when appropriate.
  • Maintains the nursing station organized.
  • Maintains an appropriate inventory and orders supplies when needed.
  • Maintains non-electronic patient medical records for code blue and trauma documentation.
  • Scans consents and calls all consults.
  • Requests and follows up on servicing of non-functioning equipment.
  • Responsible for ensuring all mobile computers are charged and functioning every night.
  • Maintains accuracy of patient placement and nursing assignments in electronic applications and unit spreadsheets.

Qualifications
Knowledge, Skills, and Abilities
  • High school graduation or equivalent, or graduate of accredited unit secretary program.
  • Fluent in Spanish preferred.
  • Graduate of a Unit Secretarial course or medical terminology course preferred.
  • Previous experience as a Secretary or Administrative Assistant preferred.
  • Proficient in Microsoft Office (Word, Excel, and PowerPoint).
  • Previous healthcare experience preferred.
  • Ability to manage multiple priorities.
  • Strong time management skills.
  • Effective verbal and written communication.
  • Strong customer service skills.
  • Computer literate and knowledge of printers.
  • Strong problem solving, critical thinking, and conflict resolution skills.
  • Ability to learn appropriate software applications.
  • Works effectively in a collaborative environment.

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