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Assistant Secretary Jobs in Oklahoma (NOW HIRING)

State of Oklahoma

Secretary III

Norman, OK · On-site

$40K/yr

Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct ...

State of Oklahoma

Secretary III

Pawhuska, OK · On-site

$40K/yr

Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct ...

Addison Group

Legal Secretary

Tulsa, OK · On-site

$60K - $65K/yr

TRANSACTIONAL / CORPORATE LEGAL SECRETARY Job Title: Transactional/Corporate Legal Secretary ... Prepare and assist with transactional legal documents, including: * Purchase and sale agreements

Rodolf & Todd

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

... Legal Secretary to support 3 attorneys. The ideal candidate will have experience in managing ... Book travel arrangements for out-of-state depositions. * Assist in managing large loads of exhibits ...

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Rodolf & Todd

Legal Secretary

Tulsa, OK · On-site

$22.50 - $26.50/hr

... Legal Secretary to support 3 attorneys. The ideal candidate will have experience in managing ... Book travel arrangements for out-of-state depositions. * Assist in managing large loads of exhibits ...

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All JobsSecretary JobsAssistant Secretary JobsAssistant Secretary Jobs in Oklahoma

Assistant Secretary information

See Oklahoma salary details

$10

$23

$62

How much do assistant secretary jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for assistant secretary in Oklahoma is $23.37, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $24.62 per hour, depending on experience, location, and employer.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

More about Assistant Secretary jobs

What are the most commonly searched types of Secretary jobs in Oklahoma?

The most popular types of Secretary jobs in Oklahoma are:

What are popular job titles related to Assistant Secretary jobs in Oklahoma?

For Assistant Secretary jobs in Oklahoma, the most frequently searched job titles are:

What job categories do people searching Assistant Secretary jobs in Oklahoma look for?

The top searched job categories for Assistant Secretary jobs in Oklahoma are:

What cities in Oklahoma are hiring for Assistant Secretary jobs?

Cities in Oklahoma with the most Assistant Secretary job openings:

What are popular job titles related to Assistant Secretary jobs in OK?

For Assistant Secretary jobs in OK, the most frequently searched job titles are:

Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Oklahoma as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $48,607 per year, or $23.4 per hour.

MA, Medical Assistant/Secretary - Dr. Partin

Oklahoma Heart Hospital

Oklahoma City, OK • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Oklahoma Heart Hospital rating

8.4

Company rating: 8.4 out of 10

Based on 43 frontline employees who took The Breakroom Quiz

72nd of 1,064 rated hospitals

Job description

Overview
Join Our Team at Oklahoma Heart Hospital (OHH)
ONE TEAM. ALL HEART. At OHH, we believe that patient care is truly at the heart of everything we do. Our dedicated team members are involved in every step of our patients' journeys, bringing hope, compassion, and healing to both patients and their families. Together with our physicians and caregivers, we're shaping the future of heart care in Oklahoma by serving the state and leading the nation.
Why You'll Love Working Here:
  • Comprehensive Benefits:
    • Medical, Dental, and Vision coverage
    • 401(k) plan with employer match
    • Long-term and short-term disability
    • Employee Assistance Programs (EAP)
    • Paid Time Off (PTO)
    • Extended Medical Benefits (EMB)
    • Opportunities for continuing education and professional growth

Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!
We can't wait for you to join our heart-centered team!
Responsibilities
The Medical Assistant (MA) provides high-quality patient care and clinical support in an Oklahoma Heart Hospital outpatient clinic setting. Under the direct supervision of the Clinic Nurse Director, Clinic Director, or Physician, the Medical Assistant assists with daily clinic operations while upholding the mission, vision, and values of Oklahoma Heart Hospital. This role supports efficient patient flow, accurate clinical documentation, and a positive patient experience.
This position is classified as a safety-sensitive position, meaning Oklahoma Heart Hospital reasonably believes the duties of this role may directly impact the safety and health of the employee, patients, and others.
Essential Duties & Responsibilities
  • Assist physicians and providers in both in-office and off-site Oklahoma Heart Hospital clinic locations while following all OHH policies, procedures, and regulatory requirements
  • Manage patient flow by rooming patients, obtaining medical histories, and measuring and recording vital signs
  • Answer telephones, and direct calls to appropriate staff
  • Prepare patients for examinations, procedures, and diagnostic testing in a cardiovascular-focused outpatient clinic environment
  • Prepare, clean, stock, and maintain examination and treatment rooms in accordance with infection control and safety standards
  • Prepare, maintain, and sterilize medical supplies, instruments, and equipment
  • Administer vaccines, apply dressings, and assist with minor clinical procedures including wound care, suture removal, and staple removal as directed
  • Triage patient telephone calls and communicate clinical concerns to nursing staff or physicians appropriately
  • Process prescription refill requests and communicate medication information with pharmacies
  • Review patient charts and electronic medical records (EMR) for accuracy and completeness prior to scheduled clinic visits
  • Schedule patient appointments and coordinate referrals, diagnostic tests, and hospital admissions within the Oklahoma Heart Hospital system
  • Order, stock, and maintain clinical and office supplies and equipment
  • Assist patients with mobility or ambulatory needs while maintaining patient safety and dignity
  • Educate patients on treatment plans, medications, diet, and physician instructions to support continuity of care
  • Document all patient interactions, treatments, and communications accurately and thoroughly in the medical record

Qualifications
Education: High school diploma or equivalent required.
Licensure/Certification: BLS certification required within sixty (60) months of hire.
Experience: Six (6) months to one (1) year of continuous experience in a clinic setting preferred.
As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. Every team member at OHH plays an integral role in our patients' experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.

What Oklahoma Heart Hospital employees say

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