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Assistant Records Officer Jobs (NOW HIRING)

State of Washington

Records Management Specialist

Olympia, WA · On-site

$45K - $61K/yr

  • Medical

  • Dental

  • Retirement

  • PTO

Duties Some of what to expect with this role: Assist the agency-appointed Records Officer and perform all duties under RCW 40.14.040. Assist with agency-wide records management training. Provide ...

State of Washington

Records Management Specialist

Olympia, WA · On-site +1

$45K - $61K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Duties Some of what to expect with this role: * Assist the agency-appointed Records Officer and perform all duties under RCW 40.14.040. * Assist with agency-wide records management training.

GovernmentJobs.com

Records Specialist

Tacoma, WA · On-site

... Officer, responding to public records requests in compliance with GR31.1, state law, County Code ... assist customers and support your team. Multi-taskers, those with a high fluency in Microsoft ...

Pierce County

Records Specialist

Tacoma, WA · On-site

$32.67 - $40.72/hr

... Officer, responding to public records requests in compliance with GR31.1, state law, County Code ... assist customers and support your team. Multi-taskers, those with a high fluency in Microsoft ...

Pierce County, WA

Records Specialist

Tacoma, WA · On-site

$32.67 - $40.72/hr

  • PTO

... Officer, responding to public records requests in compliance with GR31.1, state law, County Code ... assist customers and support your team. Multi-taskers, those with a high fluency in Microsoft ...

Pierce County, WA

Records Specialist

Tacoma, WA · On-site

$32.67 - $40.72/hr

  • PTO

... Officer, responding to public records requests in compliance with GR31.1, state law, County Code ... assist customers and support your team. Multi-taskers, those with a high fluency in Microsoft ...

Five Rivers MetroParks

Executive Assistant

Dayton, OH

$47K - $59K/yr

Position Description The Executive Assistant to the Chief Executive Officer (CEO) of Five Rivers ... Serves as the organization's Public Records Officer, managing and ensuring the agency's compliance ...

LifeSkills Unlimited

Receptionist

North Las Vegas, NV

$15 - $19.75/hr

MUST HAVE VALID NEVADA DRIVERS LICENSE, clean DMV record * Reports to the CFO and CEO * Maintain ... Maintain a database of individuals served with address, phone numbers, etc. * Assist Managers to ...

Five Rivers MetroParks

Executive Assistant

Dayton, OH · On-site

$47K - $59K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... The Executive Assistant to the Chief Executive Officer (CEO) of Five Rivers MetroParks (FRMP ... Serves as the organization's Public Records Officer, managing and ensuring the agency's compliance ...

New

City of Campbell

Police Officer Trainee

Campbell, CA · On-site

$118K/yr

Services and maintains departmental equipment; and May relieve or assist Records or Communications ... Applicants for the Police Officer Trainee position must submit one of the following: A passing POST ...

City of Campbell, CA

Police Officer Trainee

Campbell, CA · On-site

$118K/yr

May relieve or assist Records or Communications personnel. Qualifications Education and Experience ... Applicants for the Police Officer Trainee position must submit one of the following: * A passing ...

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Assistant Records Officer information

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How much do assistant records officer jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for assistant records officer in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What is the difference between Assistant Records Officer vs Records Clerk?

AspectAssistant Records OfficerRecords Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma or equivalent
Work EnvironmentOffice setting, often in government or corporate sectorsOffice or administrative environment, handling document processing
Employer & Industry UsageUsed in government agencies, large organizations, and institutionsCommon in administrative offices, healthcare, and legal settings
Search & Comparison IntentPeople comparing roles with similar responsibilities in records managementIndividuals seeking entry-level or clerical records positions

The Assistant Records Officer typically has more responsibilities, including overseeing records management processes, while the Records Clerk focuses on data entry and document organization. Both roles require similar educational backgrounds but differ in scope and level of responsibility within organizations.

What are the key skills and qualifications needed to thrive as an assistant records officer, and why are they important?

To thrive as an Assistant Records Officer, you need strong organizational skills, attention to detail, and a background in records management, often supported by a diploma or certification in information management or a related field. Familiarity with electronic records management systems (ERMS), database software, and document imaging tools is commonly required. Excellent communication, discretion, and a methodical approach help you manage sensitive information and work effectively with colleagues. These skills and qualities are essential for maintaining accurate records, ensuring regulatory compliance, and supporting efficient information retrieval within an organization.

What is an assistant records officer?

Assistant Records Officers are administrative professionals responsible for helping manage, organize, and maintain records within an organization. They assist in filing, retrieving, and safeguarding both physical and digital documents, ensuring compliance with records management policies and legal requirements. Their role often includes data entry, archiving, responding to information requests, and supporting senior records officers. They play a key part in ensuring that accurate records are accessible and preserved for operational, legal, and historical purposes.

What are some common challenges faced by assistant records officers and how can they be managed?

Assistant Records Officers often encounter challenges such as managing large volumes of documents, ensuring compliance with retention policies, and maintaining data accuracy. To address these, it's important to develop strong organizational skills, stay updated on relevant regulations, and utilize digital records management systems effectively. Collaborating closely with colleagues in other departments, like legal or IT, can also help resolve issues quickly and maintain consistent recordkeeping standards.
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States with the most job openings for Assistant Records Officer jobs include:

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Assistant Records Officer jobs near you
Infographic showing various Assistant Records Officer job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Senior Staff Attorney - Open Records / Litigation

Philadelphia Gas Works

Philadelphia, PA • On-site

Full-time

Medical, Dental, Retirement

Posted 10 days ago

Philadelphia Gas Works rating

8.7

Company rating: 8.7 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

Job description

Overview
Philadelphia Gas Works
Looking for a challenge and ready to power up your career?
Free Health Insurance Options- Free Dental Insurance - Flex Spending - Commuter Benefits - Pension Plan - Free Parking - Wellness Programs - Onsite Gyms - Tuition Assistance- PSLF Eligible Employer- Parental Leave - Eligible for Hybrid Work Environment
The Philadelphia Gas Works (PGW) is the largest municipally owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today. As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region.
Become part of the PGW Team!
Senior Staff Attorney - Open Records / Litigation
The job is a full time role on site at Philadelphia Gas Works. After six months the role may be eligible for a hybrid work schedule of 1 remote day for Pennsylvania residents. The job will often require 5 days per week on site.
The Senior Staff Attorney - Open Records/Litigation receives and responds to records requests received by PGW including but not limited to requests under the Pennsylvania Right to Know Law and serves as PGW's Open Records Officer. The Senior Staff Attorney also reviews and prepares litigation materials and various other documents, advises and represents the company in a variety of legal matters which may include but not be limited to open records, regulatory, litigation, collections, bankruptcy, labor, municipal, energy and other areas requiring legal counseling and/or assistance. The Senior Attorney coordinates matters referred to outside law firms and handles matters that are more complex with greater potential liability or recovery than matters handled by the Staff Attorney. Assists manager in the development of staff by providing input to manager on reviews, determining suitability for special assignments, and identifying training needs.
Responsibilities
Provide legal advice on matters affecting the interests of PGW primarily as it relates to a variety of legal matters which may include but not be limited to open records and records management, regulatory, litigation, municipal, energy and other areas requiring legal counseling and/or assistance etc.; prepare appropriate related legal documents.
Serve as PGW's Open Records Officer and responds to records requests received by PGW including but not limited to requests under the Pennsylvania Right to Know Law.
Research appropriate legal opinions, rulings and findings to provide the soundest legal advice regarding company matters.
Advise and actively represents PGW in negotiations, administrative and court actions as assigned; prepare appropriate legal documents associated with these processes. Assignments may include but are not limited to:
Pennsylvania Office of Open Records matters
Public Utility Commission (PUC) matters
Customer Service hearings
Rates and Budget administrative proceedings
Gas Commission hearings
Legislative matters
FERC matters
General litigation
Analyze and interpret federal, state and local statutes, case law, ordinances, legislation and regulations to determine their application to company business procedures, policy and practices.
Advise management and represent legal perspective on new and proposed changes to company policies, procedures and practices.
Consult with other departments as necessary to carry out assigned responsibilities.
Perform other special projects and assignments as requested.
Qualifications
Must be a law school graduate with an LLB or JD degree
Must be admitted to the Pennsylvania Bar.
5 or more years of experience working with laws and regulations related to open records, litigation, commercial, energy, and/or regulatory law.
Practice before governmental/regulatory agencies such as the Pennsylvania Office of Open Records, PUC, Gas Commission, City of Philadelphia, FERC, City Council, etc. preferred.
Must have analytical and communication skills to interpret and translate complex legal terms into written and verbal forms that are easily understood by all levels of staff.
Must have leadership ability with a willingness to lead, take charge, and offer opinions to provide guidance to lower-level peer group and assist Legal Department in identifying the best people for special assignments and advancement.
PGW is proud to be an Equal Opportunity and Affirmative Action Employer, M/F/D/VAAP/EEO.
Location: Philadelphia, PA 19122
While we appreciate all responses, only those who are uniquely qualified will be contacted.

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