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Assistant Records Manager Jobs (NOW HIRING)

Atlas Air

Manager Aircraft Records

Erlanger, KY

Prepare records and reports for all new acquisition aircraft as well as lease returns. * Assist in Special Projects as necessary. * Manage the day-to-day security and access requirements for all ...

K2services

Legal Records Specialist

Washington, DC · On-site

... Records Management System (RMS) database * Prepare inactive files for offsite storage or ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

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Assistant Records Manager information

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$27K

$49.2K

$69K

How much do assistant records manager jobs pay per year?

As of Jun 9, 2026, the average yearly pay for assistant records manager in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What are Assistant Records Managers?

Assistant Records Managers are professionals who support the management, organization, and maintenance of an organization's records and information. They assist the Records Manager in implementing records management policies, ensuring compliance with legal and regulatory requirements, and overseeing the storage, retrieval, and disposal of records. Their duties often include cataloging documents, responding to information requests, and helping to maintain both physical and electronic records systems.

What are the key skills and qualifications needed to thrive as an Assistant Records Manager, and why are they important?

To thrive as an Assistant Records Manager, you need a solid understanding of records management principles, information governance, and compliance standards, usually supported by a relevant degree or records management certification. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is typically required. Strong organizational skills, attention to detail, and effective communication help you excel in managing sensitive information and supporting team workflows. These skills are crucial to ensure accurate recordkeeping, regulatory compliance, and efficient retrieval of essential documents.

How does an Assistant Records Manager typically collaborate with other departments to ensure effective records management?

An Assistant Records Manager often works closely with various departments to establish and maintain records management protocols. This includes providing guidance on document retention, assisting with compliance requirements, and conducting training sessions for staff on records handling best practices. Regular communication with IT, legal, and administrative teams is essential to ensure that records are stored securely and disposed of properly according to organizational policies. This collaborative approach helps create a consistent and compliant records environment across the organization.

What is the difference between Assistant Records Manager vs Records Coordinator?

AspectAssistant Records ManagerRecords Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications are less common but may include records management courses
Work EnvironmentOffice setting, managing records policies and supervising staffOffice or archival setting, focusing on organizing and maintaining records
Employer & IndustryUsed in corporate, government, and healthcare sectorsCommon in administrative, archival, and government agencies

The Assistant Records Manager typically has more responsibilities in supervising records management processes and staff, often requiring certifications like CRM. Records Coordinators focus on organizing and maintaining records, usually with less managerial duties. Both roles are essential in records management but differ mainly in scope and level of responsibility.

What cities are hiring for Assistant Records Manager jobs? Cities with the most Assistant Records Manager job openings:
What are the most commonly searched types of Records Manager jobs? The most popular types of Records Manager jobs are:
What states have the most Assistant Records Manager jobs? States with the most job openings for Assistant Records Manager jobs include:
Assistant Records Manager jobs near you
Infographic showing various Assistant Records Manager job openings in the United States as of May 2026, with employment types broken down into 78% Full Time, 20% Part Time, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.
Manager Aircraft Records

Manager Aircraft Records

Atlas Air

Erlanger, KY

Other

Medical, Dental, Vision, Retirement, PTO

Posted 19 days ago

Job description

Join Atlas Air Worldwide. Move the World with Us!
At Atlas Air Worldwide, we're not just an airline, we're a global engine powering cargo, passenger, and leasing operations across more than 70 countries. As a leader in outsourced aviation logistics, we're built on a foundation of safety, service excellence, integrity, innovation, teamwork, and responsibility. With over 30 years of history, a modern all-Boeing fleet, and nearly 5,000 teammates collaborating across operations, technical, and corporate functions, we're driven by purpose.
If you're ready to grow, innovate, and help us deliver excellence every single day, you belong here.
Position Summary:
This position is responsible for the overall leadership of the Airframe Records department. Ensures all aircraft records responsibilities are performed per the applicable aircraft Maintenance and Inspection Program (MIP).
Major Job Accountabilities:
  • Responsible for overseeing the management of removed maintenance documentation and associated forms required by the General Maintenance Manual (GMM) and the applicable Code of Federal Regulations (CFR) specifically relating to 121.380.
  • Develops and implements the processes and procedures for managing a high level of accuracy necessary to keep airframe records efficient.
  • Manages and monitors the records team to maintain the Company's Maintenance and Inspection Programs' current status and the related aircraft records.
    • Airframe and Landing Gear Life Limited Parts (LLP) and Hard Times (HT)
    • Total Time in Service (TT), or Total Airframe Time (TAT)
    • Total Cycles in Service (TC), or Total Airframe Cycles (TAC)
    • Time Since Last Shop Visit (TSLSV) as applicable
    • Cycles Since Last Shop Visit (CSLSV) as applicable
    • Component Time Since Overhaul (TSO), Cycles Since Overhaul (CSO), as applicable
  • Manages the day-to-day workload of department supervisors and analysts to ensure a high level of accuracy to keep the department working efficiently.
  • Manages the electronic in AirVault and hard-copy maintenance records archiving of all documentation and associated forms required by the General Maintenance Manual (GMM) and applicable regulations (121.380).
  • Responsible for the day-to-day monitoring of component transactions in TRAX (Pending / Parts on Hold).
  • Oversees the onboarding and lease returns of all new/returned aircraft from the FAA Operations Specifications. Provides technical records support to external customers in answering technical questions, researching/obtaining technical records. (LLP/HT, TAT, Airframe Back to Birth records and certified reports).
  • Manage Component Configuration for Next Higher Assembly / Next Lower Assembly configuration (NHA/NLA) tracking.
  • Work with internal customers such as Aircraft Engineering, Planning, Maintenance, and Maintenance Programs to implement required program changes or configuration changes.
  • Monitors all department training to ensure the department is adequately staffed with available backups.
  • Reviews and approves all compliance status reports for internal management and regulatory agencies as required.
  • Prepare records and reports for all new acquisition aircraft as well as lease returns.
  • Assist in Special Projects as necessary.
  • Manage the day-to-day security and access requirements for all electronic maintenance records and documents. Maintain inventory of all records to ensure quick and efficient retrieval when required.
  • Process and review electronic maintenance records to ensure accuracy and completeness.
  • Identify and obtain corrections to discrepant records as necessary.
  • Serve as a liaison to the FAA, coordinating all records request.
Qualifications:
  • 5+ years' management experience required.
  • 10+ years' experience in an aviation maintenance environment (specifically aircraft components and records) preferred.
  • A bachelor's degree (4-year degree) or higher education emphasizes business or aviation preferred.
  • Aircraft knowledge desired, but not required - specifically regarding the Boeing 737, 747, 767, and 777 fleet types. Advanced understanding of AirVault, TRAX, AIMS functionality, and management.
  • Is computer literate, with a keen knowledge of Microsoft Office Software programs.

The Company is an Equal Opportunity Employer. It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws.
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law document by clicking "EEO Is The Law" .
To view our Pay Transparency Statement, please click here: Pay Transparency Statement
Competitive compensation will be offered based on a variety of factors, including a candidate's experience, skills, education, geographic location, internal equity and other factors. In addition, a range of benefits to include medical, dental and vision insurance, employee assistance program, as well as generous paid time off, and 401K contributions are offered as a part of the total compensation package.
Pay Range
$75,000-$102,000 USD
At Atlas Air Worldwide, we believe in the power of people, the promise of innovation, and the responsibility we hold to each other, to our customers, and to the planet. Join us and be part of a team that lifts more than cargo; we lift ambition.

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