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Assistant Records Manager Jobs (NOW HIRING)

K2services

Records Specialist

New York, NY

$28/hr

... Records Management System (RMS) database * Prepare inactive files for offsite storage or ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

Opensity Solutions

Records Specialist

Manhattan, NY · On-site

$28/hr

... Records Management System (RMS) database * Prepare inactive files for offsite storage or ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

K2services

Records Specialist

Washington, DC · On-site

... Records Management System (RMS) database * Prepare inactive files for offsite storage or ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

Atlas Air

Manager Aircraft Records

Erlanger, KY · On-site

Prepare records and reports for all new acquisition aircraft as well as lease returns. * Assist in Special Projects as necessary. * Manage the day-to-day security and access requirements for all ...

Atlas Air

Manager Aircraft Records

Erlanger, KY · On-site

Prepare records and reports for all new acquisition aircraft as well as lease returns. * Assist in Special Projects as necessary. * Manage the day-to-day security and access requirements for all ...

City of Clermont

Electronic Records Analyst

Clermont, FL · On-site

$64K - $81K/yr

Provide training and guidance to City staff on electronic records management system policies ... Ensures proper indexing, metadata, and OCR accuracy. Assist in reviewing and redaction of records ...

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Assistant Records Manager information

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$27K

$49.2K

$69K

How much do assistant records manager jobs pay per year?

As of Jun 30, 2026, the average yearly pay for assistant records manager in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What are Assistant Records Managers?

Assistant Records Managers are professionals who support the management, organization, and maintenance of an organization's records and information. They assist the Records Manager in implementing records management policies, ensuring compliance with legal and regulatory requirements, and overseeing the storage, retrieval, and disposal of records. Their duties often include cataloging documents, responding to information requests, and helping to maintain both physical and electronic records systems.

What are the key skills and qualifications needed to thrive as an Assistant Records Manager, and why are they important?

To thrive as an Assistant Records Manager, you need a solid understanding of records management principles, information governance, and compliance standards, usually supported by a relevant degree or records management certification. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is typically required. Strong organizational skills, attention to detail, and effective communication help you excel in managing sensitive information and supporting team workflows. These skills are crucial to ensure accurate recordkeeping, regulatory compliance, and efficient retrieval of essential documents.

How does an Assistant Records Manager typically collaborate with other departments to ensure effective records management?

An Assistant Records Manager often works closely with various departments to establish and maintain records management protocols. This includes providing guidance on document retention, assisting with compliance requirements, and conducting training sessions for staff on records handling best practices. Regular communication with IT, legal, and administrative teams is essential to ensure that records are stored securely and disposed of properly according to organizational policies. This collaborative approach helps create a consistent and compliant records environment across the organization.

What is the difference between Assistant Records Manager vs Records Coordinator?

AspectAssistant Records ManagerRecords Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications are less common but may include records management courses
Work EnvironmentOffice setting, managing records policies and supervising staffOffice or archival setting, focusing on organizing and maintaining records
Employer & IndustryUsed in corporate, government, and healthcare sectorsCommon in administrative, archival, and government agencies

The Assistant Records Manager typically has more responsibilities in supervising records management processes and staff, often requiring certifications like CRM. Records Coordinators focus on organizing and maintaining records, usually with less managerial duties. Both roles are essential in records management but differ mainly in scope and level of responsibility.

What cities are hiring for Assistant Records Manager jobs? Cities with the most Assistant Records Manager job openings:
What are the most commonly searched types of Records Manager jobs? The most popular types of Records Manager jobs are:
What states have the most Assistant Records Manager jobs? States with the most job openings for Assistant Records Manager jobs include:
Assistant Records Manager jobs near you

Records Specialist

K2services

New York, NY

$28/hr

Full-time

Posted 28 days ago

Key responsibilities

  • Register new files and track the circulation of files to and from client staff in the Records Management System database.

  • Prepare inactive files for offsite storage or digitization, including file culling activities as requested.

  • Assist client with retention and file transfer activities, including obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment.

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.


Provide records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in Opensity's service agreement with client.

RESPONSIBILITIES

  • Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database
  • Prepare inactive files for offsite storage or digitization, performing file culling activities as requested
  • Perform regular inventory of files stored at client facilities, or offsite storage vendors
  • Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment
  • Assist client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content
  • Prepare reports related to the activity of the Records Department
  • Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries

REQUIREMENTS

  • High School Diploma or GED
  • 1 years file, records, imaging/scanning experience
  • Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems
  • Strong verbal and written communication skills
  • Detail oriented and attention to detail and accuracy
  • Good organization skills with ability to manage multiple tasks
  • Ability to life or move 40 lbs. or greater
  • Ability to walk, bend, kneel, stand or sit for an extended period of time
  • Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.

The Compensation range for this role is up to $28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

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