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Assistant Records Manager Jobs (NOW HIRING)

Crowley Fleck

Records Coordinator

Billings, MT · On-site

Routes file requests to Legal Administrative Assistants, Records Manager, or other stakeholders as needed. * Coordinates file requests from and returns to various storage facilities and updates ...

Akerman

Records Coordinator

Miami, FL

Provide weekly status reports to the Records Manager and Director. * Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both ...

Akerman

Records Coordinator

Orlando, FL · On-site

Provide weekly status reports to the Records Manager and Director. * Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both ...

Akerman

Records Coordinator

Miami, FL · On-site

Provide weekly status reports to the Records Manager and Director. * Assist department management with departing attorneys, collecting physical files for scanning, handling the transfer of both ...

K2services

Records Associate

Indianapolis, IN · On-site

... Records Management System (RMS) database * Prepare inactive files for offsite storage or ... Perform regular inventory of files stored at client facilities, or offsite storage vendors * Assist ...

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Assistant Records Manager information

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$27K

$49.2K

$69K

How much do assistant records manager jobs pay per year?

As of Jun 30, 2026, the average yearly pay for assistant records manager in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What are Assistant Records Managers?

Assistant Records Managers are professionals who support the management, organization, and maintenance of an organization's records and information. They assist the Records Manager in implementing records management policies, ensuring compliance with legal and regulatory requirements, and overseeing the storage, retrieval, and disposal of records. Their duties often include cataloging documents, responding to information requests, and helping to maintain both physical and electronic records systems.

What are the key skills and qualifications needed to thrive as an Assistant Records Manager, and why are they important?

To thrive as an Assistant Records Manager, you need a solid understanding of records management principles, information governance, and compliance standards, usually supported by a relevant degree or records management certification. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is typically required. Strong organizational skills, attention to detail, and effective communication help you excel in managing sensitive information and supporting team workflows. These skills are crucial to ensure accurate recordkeeping, regulatory compliance, and efficient retrieval of essential documents.

How does an Assistant Records Manager typically collaborate with other departments to ensure effective records management?

An Assistant Records Manager often works closely with various departments to establish and maintain records management protocols. This includes providing guidance on document retention, assisting with compliance requirements, and conducting training sessions for staff on records handling best practices. Regular communication with IT, legal, and administrative teams is essential to ensure that records are stored securely and disposed of properly according to organizational policies. This collaborative approach helps create a consistent and compliant records environment across the organization.

What is the difference between Assistant Records Manager vs Records Coordinator?

AspectAssistant Records ManagerRecords Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications are less common but may include records management courses
Work EnvironmentOffice setting, managing records policies and supervising staffOffice or archival setting, focusing on organizing and maintaining records
Employer & IndustryUsed in corporate, government, and healthcare sectorsCommon in administrative, archival, and government agencies

The Assistant Records Manager typically has more responsibilities in supervising records management processes and staff, often requiring certifications like CRM. Records Coordinators focus on organizing and maintaining records, usually with less managerial duties. Both roles are essential in records management but differ mainly in scope and level of responsibility.

What cities are hiring for Assistant Records Manager jobs? Cities with the most Assistant Records Manager job openings:
What are the most commonly searched types of Records Manager jobs? The most popular types of Records Manager jobs are:
What states have the most Assistant Records Manager jobs? States with the most job openings for Assistant Records Manager jobs include:
Assistant Records Manager jobs near you
Medical Office Assistant Records

Medical Office Assistant Records

Chestnut Health Systems

Bloomington, IL

$18 - $20.50/hr

Full-time

Posted 25 days ago

Key responsibilities

  • Review electronic clinical documentation for accuracy and completion.

  • Manage paper documents to be scanned and added to electronic medical record (EMR).

  • Process requests for health records in an accurate and timely manner.

Job description

Use your skills and certification to help our medical team care for patients and clients. Help our providers deliver high quality care by ensuring accuracy and thoroughness related to medical documentation and records handling. This full-time position is based in Bloomington, IL.


Review electronic clinical documentation for accuracy and completion using attention to detail skills. Manage paper documents to be scanned and added to electronic medical record (EMR). Distribute incoming faxes. Use time management and prioritization skills to maintain several filing systems and reporting deadlines. Process requests for health records in an accurate and timely manner. Update patient medical orders and medical test results. Review active charts for compliance with agency policies and procedures. Obtain required signatures from patients. Support front office staff as needed.


High school diploma or equivalent. Successful completion of MA or CNA training program plus certification as a CMA, CMOA, or CNA. Intermediate computer skills including MS Office, Adobe Acrobat, and an electronic medical record. Strong keyboarding skills. Extensive knowledge of common medical and medical office procedures and use of office equipment. Excellent organizational skills. Effective communication skills. Ability to establish and maintain effective working relationships with patients, referral sources, staff, vendors, and the public. Attention to detail. Discretion in handling confidential information. Ability to work independently and to manage multiple tasks.

Are you intrigued by this job but don’t meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you’re excited about any of our posted positions but your experience doesn’t line up perfectly, please apply anyway! We’d love to explore the possibilities with you.

 

Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut’s research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference.

 

Chestnut offers a new salary structure and robust benefits!

 

EOE – Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience.

The anticipated starting pay for new hires for this position is between $18.00 - $20.50 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity.

Check out our benefits here! 

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