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Assistant Program Coordinator Jobs in Waco, TX (NOW HIRING)

Baylor University

School Programs Coordinator

Waco, TX · On-site

Work with volunteers to assist in group greeting & experience * Welcome and guide school groups ... Develop roster of program offerings, with the support of Museum Engagement Team Staff, to enhance ...

Baylor University

School Programs Coordinator

Waco, TX · On-site

Work with volunteers to assist in group greeting & experience * Welcome and guide school groups ... Develop roster of program offerings, with the support of Museum Engagement Team Staff, to enhance ...

City of Waco

Human Resources Coordinator

Waco, TX

$65K/yr

Prepares and coordinates correspondence, notices, and/or letters relating to claims, as well as ... assist with the Workers' Compensation process or other related HR programs. Informs supervisor of ...

Gulfshoresal

Human Resources Coordinator

Waco, TX · On-site

$68 - $83/hr

Prepares and coordinates correspondence, notices, and/or letters relating to claims, as well as ... City locations to assist with the Workers' Compensation process or other related HR programs.

New

City of Waco, TX

Human Resources Coordinator

Waco, TX · On-site

$75K/yr

Prepares and coordinates correspondence, notices, and/or letters relating to claims, as well as ... City locations to assist with the Workers' Compensation process or other related HR programs.

Allina Health

Medical Assistant

Abbott, TX

$22.04 - $30.01/hr

Coordinates results of tests, procedures etc. with provider or RN. * May prepare refill information ... Candidates must have completed a Medical Assistant program or a comparable healthcare education ...

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Assistant Program Coordinator information

See Waco, TX salary details

$24.1K

$48.4K

$82.6K

How much do assistant program coordinator jobs pay per year?

As of Sep 3, 2026, the average yearly pay for assistant program coordinator in Waco, TX is $48,412.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,700.00 and $56,700.00 per year, depending on experience, location, and employer.

What does an assistant program coordinator do?

An Assistant Program Coordinator helps plan, organize, and oversee specific programs or projects within an organization. Their responsibilities often include coordinating schedules, communicating with participants, supporting program staff, and handling administrative tasks. They work closely with Program Coordinators and managers to ensure that programs run smoothly and goals are met. This role requires strong organizational skills, attention to detail, and the ability to work well in a team.

What are the key skills and qualifications needed to thrive as an assistant program coordinator?

To thrive as an Assistant Program Coordinator, you need strong organizational skills, attention to detail, and a relevant bachelor's degree or equivalent experience. Familiarity with project management software, database systems, and proficiency in Microsoft Office are commonly required, along with any certifications in program or project management. Effective communication, problem-solving abilities, and teamwork are essential soft skills that help manage multiple tasks and stakeholder interactions. These skills and qualities ensure programs run smoothly, deadlines are met, and collaboration leads to successful outcomes.

What are some common challenges faced by assistant program coordinators, and how can they be effectively managed?

Assistant Program Coordinators often encounter challenges such as juggling multiple tasks simultaneously, managing shifting priorities, and communicating with diverse stakeholders. Staying organized through effective time management tools and clear documentation can help handle these demands. Building strong relationships with team members and maintaining open communication channels is also key to ensuring smooth collaboration and addressing issues promptly. Seeking feedback and ongoing professional development can further enhance your ability to navigate the dynamic nature of this role.

What is the difference between Assistant Program Coordinator vs Program Coordinator?

AspectAssistant Program CoordinatorProgram Coordinator
ResponsibilitiesSupports program activities, assists with planning, and handles administrative tasksManages program operations, oversees projects, and coordinates team efforts
Required CredentialsTypically requires a bachelor's degree; certifications are a plusUsually requires a bachelor's degree; relevant experience may be necessary
Work EnvironmentOffice setting, supporting multiple programsOffice or field setting, with greater responsibility
Usage in IndustryCommonly used in nonprofit, education, and community organizationsUsed across similar sectors with more senior responsibilities

The main difference is that an Assistant Program Coordinator provides support and handles administrative tasks, while a Program Coordinator manages and oversees program activities. The Assistant role is more entry-level, focusing on assisting, whereas the Program Coordinator has more responsibility for planning and execution.

What are the most commonly searched types of Program Coordinator jobs in Waco, TX?

The most popular types of Program Coordinator jobs in Waco, TX are:

What job categories do people searching Assistant Program Coordinator jobs in Waco, TX look for?

The top searched job categories for Assistant Program Coordinator jobs in Waco, TX are:

What cities near Waco, TX are hiring for Assistant Program Coordinator jobs?

Cities near Waco, TX with the most Assistant Program Coordinator job openings:

Assistant Program Coordinator jobs near you
Infographic showing various Assistant Program Coordinator job openings in Waco, TX as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $48,412 per year, or $23.3 per hour.

Graduate Program Coordinator and Academic Advisor

Baylor University

Waco, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 7 days ago

Baylor University rating

7.7

Company rating: 7.7 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

264th of 628 rated colleges and universities

Job description


A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.
Since 2011, Baylor has been named as one of the nation's "Great Colleges to Work For". Great Colleges to Work For® is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.
What We are Looking For
The Graduate Program Coordinator and Academic Advisor will support the mission of the University by serving as an academic advisor, program coordinator, and provide recruitment and student success support.
A bachelor's degree and two years of relevant experience are required. Four years of relevant experience is preferred.
Additional education or experience will be considered in lieu of one another.
Applicants must be authorized to work full-time in the United States.
What You Will Do
  • Advise a caseload of School of Music graduate students and facilitate graduation planning
  • Ensure current university policies and deadlines are met by the School of Music (i.e. registration, add/drop, etc.)
  • Communicate on a regular basis about graduate courses, majors, degree requirements, and policies/procedures with students and faculty
  • Coordinate the onboarding of new School of Music graduate students
  • Prepare contracts for graduate associate positions and keep signed contracts on file
  • Supervise and monitor Graduate Assistant assignment and compliance with contract stipulations
  • Provide School of Music graduate program support in collaboration with the Associate Dean for Graduate Studies
  • Maintain graduate student records
  • Keep accurate and complete program and student records from admissions through graduation clearance including demographic and career history (i.e. program assessment, accreditation, etc.)
  • Assist with maintaining graduate student handbook and related portions of the School of Music website
  • Process graduate program curricular changes, which include curriculum proposals and updates to the course catalog
  • Assist with recital and oral exam committee scheduling and approvals
  • Assist with reports for annual graduate program assessment for SACS, HEADS, and accreditation
  • Assist the Recruitment Specialist with graduate application processing (i.e. applications, auditions, transcripts, TOEFL, etc.) and assist with School of Music admissions and recruitment events as needed
  • Support the Assistant Dean for Enrollment and Student Success with disseminating graduate admissions and funding decisions to students and faculty
  • Attend new student orientation and assist the Undergraduate Academic Programs Manager and Academic Advisor with summer anti-melt initiatives
  • Provide support to the Assistant Dean for Enrollment and Student Success with coordinating graduate student success initiatives
  • Coordinate graduate student employment and hiring
  • Maintain and monitor database on hours worked by graduate student biweekly employees
  • Perform all other duties as assigned to support Baylor's mission
  • Ability to comply with University policies
  • Maintain regular and punctual attendance

What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!
About Us
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

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