Assistant Program Coordinator Jobs in Milwaukee, WI

Coordinate the day-to-day administrative activities of the program. Provide support to the team to facilitate the achievement of the program's goals.

• Develop, implement, and maintain comprehensive databases and files related to the program.

• Collaborate with Providers:

  • Meet with new and current providers to discuss, build, and implement Epic template builds and changes utilizing the DOM's excel spreadsheet schedule template.

  • Collaborate and coordinate with hospital clinic managers and template build team to approve and build Epic templates.

• Manage and monitor Gone Time for both divisions.

• Create and prepare monthly learner schedule assigning residents, students, and external learners with providers.

• Create and maintain quarterly consult schedule and enter schedule in QGenda.

• Maintain program timelines including tracking deadlines and program components.

• Coordinate program budget as needed.

• Assist in recruitment and training of program staff as needed.

• Assist in scheduling people and material resources. Conduct or coordinate training for program participants as needed.

• Collect, analyze, and disseminate program data. Provide input on program design.

• Report program data and progress to program stakeholders.

• Coordinate and manage program outreach activities including acting as a liaison with community organizations as needed.

• Collaborate on the development of program materials including educational materials, marketing materials, websites, forms, and reports.

• Knowledge of technical, business, consultation, project management, and cultural awareness.

• Customer focus, building trust, communication, critical thinking, and influencing skills.

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 3 year's

Preferred Experience:EPIC, Qgenda, Clinic Operations, Template Building

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Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.