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Assistant Program Administrator Jobs (NOW HIRING)

HCA HealthONE Rose

Program Administrator GME

Denver, CO · On-site

$61K - $88K/yr

Program Administrator GMEHCA HealthONE Rose Benefits HCA HealthONE Rose offers a total rewards ... Understand the program accreditation requirements and assist in ensuring compliance of the program ...

University of Chicago Library

The Program Administrator manages a wide variety of support including but not limited to: student ... Reconcile GEMS expenses. * Assist the Darwin Cluster Director with special events including ...

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Assistant Program Administrator information

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$26K

$68.2K

$136.5K

How much do assistant program administrator jobs pay per year?

As of Aug 8, 2026, the average yearly pay for assistant program administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What does an assistant program administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are some typical challenges faced by an assistant program administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What are the key skills and qualifications needed to thrive as an assistant program administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.
What cities are hiring for Assistant Program Administrator jobs? Cities with the most Assistant Program Administrator job openings:
What are the most commonly searched types of Program Administrator jobs? The most popular types of Program Administrator jobs are:
What states have the most Assistant Program Administrator jobs? States with the most job openings for Assistant Program Administrator jobs include:
Assistant Program Administrator jobs near you

Program Administrator

INDRA AIR TRAFFIC INC

Overland Park, KS • On-site

Full-time

Posted 8 days ago

Job description

Position Summary

The Program Administrator is responsible for supporting the execution of a $342M radar program by managing customer billing, financial administration, program documentation, and contract administration while providing operational support to the Program Manager and cross-functional program team. This position serves as a critical liaison between Program Management, Finance, Contracts, Supply Chain, Engineering, Manufacturing and Operations to ensure timely invoicing, accurate financial reporting, effective cost tracking, and successful program execution.

Key Responsibilities

Program Financials

• Own the end-to-end customer billing process for a $342M radar program.

• Prepare, review, and submit customer invoices in accordance with contract requirements.

• Validate labor, material, subcontractor and travel costs prior to invoicing.

• Coordinate with stakeholders to ensure invoices are accurate, complete and submitted on time.

• Process and reconcile subcontract/vendor invoices, ensuring costs are accurately charged.

• Partner with the Program Manager and Finance to maintain program financial forecasts, revenue projections and executive reporting.

• Monitor program expenditures and provide cost tracking and analysis to support financial management.

• Track production, material, equipment, warehouse and tariff-related costs, ensuring expenses are accurately captured and reported.

• Identify cost variances and assist the Program Manager with financial analysis and corrective actions.

• Track billing milestones, funding status, contract modifications and customer payments.

• Support monthly revenue recognition activities and financial close.

• Assist with preparation of monthly financial status reports


Program Administration

• Assist gathering, organizing, final preparation, and formal submission of Contract Data Requirements List (CDRL) deliverables.

• Assist with preparation of customer presentations, monthly program reviews, and executive status reports.

• Coordinate purchase requisitions and administrative activities supporting the program team.

• Provide day-to-day support to the Program Manager in executing cost, schedule, and technical objectives.

• Support contract administration activities, including tracking contract modifications, funding, deliverables, and coordinating with Contracts to ensure compliance with customer requirements.

• Assist with change requests, contract modifications and proposal activities.


Required Qualifications

• Bachelor's degree in Business Administration, Finance, Project Management, or a related field (or equivalent experience).

• 3–7 years of program administration, project coordination, contracts administration, finance, or government program support experience.

• Experience supporting large, complex government or aerospace/defense programs preferred.

• Experience with customer invoicing, financial reporting, revenue forecasting, and cost tracking.

• Strong understanding of customer invoicing and financial management.

• Proficiency with Microsoft Office Suite (Project, Excel, PowerPoint, Word).

• Excellent organizational, communication, and problem-solving skills.

• Ability to manage multiple priorities with exceptional attention to detail.

• Ability to work effectively across cross-functional teams.

Preferred Qualifications

• Advanced MS Excel proficiency including development and use of complex formulas, financial calculations, pivot tables, lookups (VLOOKUP/XLOOKUP).

• Experience with government customer invoicing and payment systems, including submission and management of invoices through platforms such as Wide Area Workflow (WAWF), Delphi, PIEE, or similar electronic billing systems, with knowledge of contract funding, payment processing, and compliance requirements.

• Experience supporting DoD or FAA programs.

• Experience using ERP systems (Business Central).

• Knowledge of Earned Value Management (EVM) principles.

• Familiarity with FAR/DFARS contract requirements.