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Assistant Program Administrator Jobs (NOW HIRING)

Baystate Health

GME Program Admin I

Springfield, MA · On-site

Collaborate with GME Program Administrator and Program Director to perform annual updates to all systems including AMA Freida, ACGME and WebADS. Assist graduating trainees with specialty board ...

Baystate Health

GME Program Admin I

Springfield, MA · On-site

Collaborate with GME Program Administrator and Program Director to perform annual updates to all systems including AMA Freida, ACGME and WebADS. Assist graduating trainees with specialty board ...

Flex

Program Administrator

Austin, TX

... to add a Program Administrator located in Austin TX Reporting to the Sr Director, Program ... What a typical day looks like: * Assist in reviewing program proposals or plans to define the time ...

Flex

Program Administrator

Orangeburg, SC · On-site

The Program Administrator role is critical in supporting customer account management through cross ... Leadership Support & Program Continuity * Assist in metric development and tracking for the program.

Flex Ltd.

Program Administrator

Austin, TX · On-site

... to add a Program Administrator located in Austin TX Reporting to the Sr Director, Program ... What a typical day looks like: * Assist in reviewing program proposals or plans to define the time ...

Flex

Program Administrator

Orangeburg, SC · On-site

... to add a Program Administrator located in Orangeburg SC Reporting to the Director, Program ... What a typical day looks like: * Assist in reviewing program proposals or plans to define the time ...

Calmra Inc

Program Administrator

Laurel, MD · On-site

$60K - $63.80K/yr

PROGRAM ADMINISTRATOR POSITION SUMMARY: * The Program Administrator is responsible for the ... Conduct or assist in all areas of staff discipline and/or terminations * Conduct or assist in all ...

Flex Ltd.

Program Administrator

Orangeburg, SC · On-site

The Program Administrator role is critical in supporting customer account management through cross ... Leadership Support & Program Continuity * Assist in metric development and tracking for the program.

New York University

Program Administrator

Brooklyn, NY · On-site

Position Summary The Program Administrator supports the academic and administrative operations of ... Assistant Director for Academic Administration and Student Engagement and the CUE Assistant ...

Flex Ltd.

Program Administrator

Orangeburg, SC · On-site

... to add a Program Administrator located in Orangeburg SC Reporting to the Director, Program ... What a typical day looks like: * Assist in reviewing program proposals or plans to define the time ...

HCA HealthONE Rose

Program Administrator GME

Denver, CO

$61.05K - $88.57K/yr

Program Administrator GMEHCA HealthONE Rose Benefits HCA HealthONE Rose offers a total rewards ... Understand the program accreditation requirements and assist in ensuring compliance of the program ...

Leidos

Program Administrator

Bethesda, MD · On-site

$65.65K - $118.68K/yr

As the Program Administrator, you will work directly with the DOMEX Technology Platform (DTP ... * Assist in preparation of program status reports, briefings, customer-facing updates, meeting ...

Leidos

Program Administrator

Bethesda, MD

$65.65K - $118.68K/yr

As the Program Administrator, you will work directly with the DOMEX Technology Platform (DTP ... * Assist in preparation of program status reports, briefings, customer-facing updates, meeting ...

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Assistant Program Administrator information

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$26K

$68.2K

$136.5K

How much do assistant program administrator jobs pay per year?

As of May 31, 2026, the average yearly pay for assistant program administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Program Administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an Assistant Program Administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What does an Assistant Program Administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What cities are hiring for Assistant Program Administrator jobs? Cities with the most Assistant Program Administrator job openings:
What are the most commonly searched types of Program Administrator jobs? The most popular types of Program Administrator jobs are:
What states have the most Assistant Program Administrator jobs? States with the most job openings for Assistant Program Administrator jobs include:
Assistant Program Administrator jobs near you
Program Administrator

Program Administrator

University of Chicago Library

Hyde Park, VT • On-site

Full-time

Medical, Retirement, PTO

Posted 10 days ago

University Of Chicago rating

8.2

Company rating: 8.2 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

107th of 530 rated colleges and universities

Job description

Department

BSD MED - Clinical Pharmacology and Pharmacogenomics


About the Department

The Committee on Clinical Pharmacology and Pharmacogenomics is comprised of faculty from many disciplines throughout the University of Chicago that provide trainees a mentored research environment for the exchange of ideas and resources across specialty or departmental lines. The fellowship program, entering its 50th year, offers rigorous training that combines research, didactic and clinical exposure in personalized therapeutics that pertains to any discipline of medicine.


Job Summary

The Program Administrator is responsible for the day-to-day operations for the Committee on Clinical Pharmacology and Pharmacogenomics. Reporting to the Chair of the Committee, the Program Administrator is the point person for the Committee and its flagship research and educational missions, including our fellowship training program in Clinical Pharmacology and Pharmacogenomics. The Administrator will assist with the implementation of the educational fellowship curriculum, including regular interactions with the program's trainees. The Administrator will also assist with the Chair's other educational and administrative responsibilities.

Responsibilities

  • Assists in overseeing the recruitment and training of the program's post-doctoral fellows, meeting with trainees on a regular basis to review requirements and program progress.

  • Coordinates educational courses hosted by the Committee.

  • Coordinates and attends the program meetings, creating the agenda, taking minutes, drafting evaluations, following up on action items.

  • Assists with providing support letters and related grant application requirements for faculty and fellows.

  • Submits advertisements and attends recruitment and career fairs.

  • Assists trainees with board application; prepares the program's re-accreditation application.

  • Responsible for assisting with the NIH T32 requirements including both competing and noncompeting renewals.

  • Initiates NIH trainee appointments, re-appointments and termination notices via eraCommons.

  • Assists with the Chair's other administrative responsibilities, including cooperative groups, medical school education, and managing the Chair's calendar.

  • Assists with the recruitment and appointment of candidates within the Elwood V. Jensen Scholar program.

  • Develops and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.

  • Manages program budgets and recommends or makes budgetary recommendations.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.


Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.


Certifications:

---

Preferred Qualifications

Education:

  • Bachelor's degree.


Experience:

  • Experience with educational program oversight.

  • Experience with academic medical operations.

  • Experience with educational curricula in a University, clinical, and/or graduate school setting.

  • Experience with federal and non-federal post-award policies and the fundamentals of sponsored academic research in a medical institution.

  • Experience with financial management.

  • Experience with NIH training grants.

Technical Skills or Knowledge:

  • Experience with other software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Excel).

  • Proficiency with word processing applications, preparing presentations, and spreadsheets.

Preferred Competencies

  • Excellent interpersonal skills.

  • Ability to handle public contacts with courtesy, clarity, and diplomacy.

  • Excellent organizational skills.

  • High attention to detail and the ability to perform multiple tasks.

  • Excellent problem-solving skills.

  • Excellent verbal and written communication skills.

  • Considerable skill in working both independently and as a team member.

  • Independence in decision making and judgment, ability to work with minimal supervision and be involved in program problem-solving.

  • Ability to handle sensitive and confidential situations and information with absolute discretion.

  • Ability to maintain a calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.

  • Ability to use appropriate resources to resolve an issue.

  • Ability to follow an issue through to resolution.

Application Documents

  • Resume/CV (required)

  • Cover Letter (required)


When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Administration & Management


Role Impact

Individual Contributor


Scheduled Weekly Hours

40


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Pay Rate Type

Salary


FLSA Status

Exempt


Pay Range

$75,000.00 - $100,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.


Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.


Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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