ZipRecruiter

Log In

1

Assistant Program Administrator Jobs in California

next page

Showing results 1-20

People also search for

All JobsAssistant Program Administrator JobsAssistant Program Administrator Jobs in California

Assistant Program Administrator information

What are the key skills and qualifications needed to thrive as an Assistant Program Administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an Assistant Program Administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What does an Assistant Program Administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are the most commonly searched types of Program Administrator jobs in California? The most popular types of Program Administrator jobs in California are:
What cities in California are hiring for Assistant Program Administrator jobs? Cities in California with the most Assistant Program Administrator job openings:
Assistant Program Administrator jobs near you
Assistant Program Administrator

Assistant Program Administrator

Elwyn

Santa Clarita, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Elwyn rating

6.2

Company rating: 6.2 out of 10

Based on 23 frontline employees who took The Breakroom Quiz

106th of 228 rated social care providers

Job description

Overview
Join a Team That Changes Lives
For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we're here to create real change - helping people lead meaningful, fulfilling lives.
Now, we're looking for passionate team members to join us. Here, your work will change lives - including your own. You'll make an impact every day, find purpose in what you do, and grow in a career that truly matters.
At Elwyn, we take care of you while you care for others. We offer:
  • Generous Paid Time Off
  • Comprehensive Medical/Dental/Vision Benefit Packages
  • Earned Wage Access/On-Demand Pay
  • Paid On-the-Job Training
  • Tuition Reimbursement
  • Career Advancement Opportunities and Growth
  • Flexible Schedules
  • Retirement Savings Plan

Join us and be a part of something bigger. Apply today.
Job Description
Elwyn seeks an Assistant Program Administrator to assist the Program Administrator in the overall administrative and supervisory responsibility and case management coordination. This position has oversight while on duty for an EBSH home. This role is a "Mandated Reporter" (SOC 341), responsible for ensuring that any suspicion of or knowledge of suspected abuse is reported in accordance with the law and program policies.
ESSENTIAL FUNCTIONS:
  • Assist in the coordination of the program with the Program Administrator, the Regional Center and the DDS
  • Assist in the coordination of admissions, intake, discharge plans in conjunction with teams Ensure quality patient care
  • Oversees staff including licensing individuals and responsible for leading the direct care staff in completing tasks within the home and ensures adherence to all Elwyn NC Policies and Procedures, standards of care and all regulatory requirements
  • Oversight, implementation and coordination of consumers' program plans and activities
  • Provide coaching and training to individuals assigned to their shift and in the absence of the Administrator
  • Ensure consumers receive necessary services and supports according to the ISP and IPP, including medication assistance in accordance with Title 17 and Title 22
  • Ensure overall documentation compliance, including Record of Cash Resources, Record of Personal Property, Medication Record, Emergency Contact Information, Unusual Incident/Injury reports, Physician's Report (LIC 405, LIC 621, LIC 622, LIC 624, LIC 602)
  • Coordination of consultative services for consumers in areas such as BCBA, nursing, nutrition, physical therapy, and occupational therapy according to the needs of the residents
  • Participate in program planning and case management Assist the Administrator in budgeting oversight of weekly petty cash
  • Ensure survey compliance and writing and implementing plans of correction as needed
  • Ensure compliance with physical site issues regarding health and safety
  • Evaluate and makes recommendations for vendor selection and purchasing of goods and services
  • Serve as the vendor point of contact and participate in vendor management activities (consultants, etc) as directed by the Program Administrator
  • Ensure all staff understand and follow house rules, mandated reporting requirements and consumer rights
  • Complete DDS/ROP DSP trainings and certifications as required, current First Aid, CPR, required orientations, minimum required continuing education trainings including Pro-ACT and Ukeru, minimum required continuing education trainings
  • Maintain communication with Administrator, Regional Director, families, regional center, etc. with matters of importance in the home
  • Perform cardiopulmonary resuscitation (CPR), crisis intervention and medication administration using agency-trained protocols
  • Maintain current state-mandated training and certifications including CPR, First Aid, RBT or LBT and ARF certifications

QUALIFICATIONS, EDUCATION AND EXPERIENCE:
  • Must be a Registered Behavioral Technician, License Psychiatric Technician, or qualify as a Qualified Behavioral Modification Professional
  • Ability to complete all trainings as required by applicable regulations, including, but not limited to, DSP1 and DSP2
  • Must be 18 years or older with two years of experience working in a residential setting and/or in a managerial capacity for a program serving persons with developmental disabilities and behavior support needs
  • Must hold valid Adult Residential Administrator Certificate
  • Leadership experience in the health or human services field required
  • Must hold valid (current within one year of date of hire) or else complete a DOJ and FBI fingerprint and criminal clearance and a health screening including a TB test
  • Strong interpersonal, communication, leadership skills
  • Non-profit human service experience highly preferred
  • Demonstrated ability to work effectively as part of a team
  • Ability to work in a fast-paced environment and manage and prioritize multiple, often competing, priorities
  • Demonstrated strong attention to detail
  • Demonstrated strong time management and organizational skills
  • Demonstrated ability to anticipate future needed changes or identify problem areas and take effective actions
  • Must be able to perform CPR and crisis intervention using agency-trained protocols
  • Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication
  • Demonstrated basic experience with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
  • (Experience using/knowledge of) Electronic Health Record (EHR) / Electronic Medical Record (EMR)
  • Must possess a current, valid driver's license in state of residence, have a minimum of two (2) years of driving experience within the United States, and have an acceptable driving record

Equal Opportunity Employer
Elwyn is an Equal Opportunity Employer. Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at ADArequest@elwyn.org and let us know the nature of your request and your contact information.
Know Your Rights: Workplace discrimination is illegal

What Elwyn employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Elwyn logo

About Elwyn

Sourced by ZipRecruiter

We are the leader in education, treatment, and support services to children and adults with autism, intellectual and developmental disabilities, and related behavioral health challenges. Click below to learn about our Vision, Mission & Values; Our Approach; Our History; and Our Leadership Team. Continue reading for more on our unified commitment and national reach.

Industry

Individual, family and community social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Media, PA, US

Year founded

1852

Social media

FacebookTwitter

View All Elwyn Jobs

Apply