Assistant Program Administrator Jobs in California

***Please note: This is limited appointment with 18 months duration.
The Midwifery Fellowship Program Administrator is responsible for the comprehensive coordination and administration of the Black Midwifery Fellowship (BMF) and its associated training programs across multiple clinical and community sites, including the UCSF Women's Options Clinic, ZSFG Women's Options Clinic, ZSFGH Black Centering, ZSFG Birth Center, and ZSFG Obstetrics, Midwifery & Gynecology Clinics. This position applies specialized knowledge in program management, curriculum coordination, community engagement, and regulatory compliance to support a diverse cohort of trainees, including doulas, aspiring midwives, midwifery students, midwifery fellows, and faculty midwives. The Administrator manages all aspects of fellow recruitment, onboarding, credentialing, and access provisioning, such as UCSF and ZSFG appointments, badges, and EPIC access. They coordinate complex clinical and educational schedules and track fellow progress in alignment with training goals, milestones, and future accreditation requirements. The role also involves organizing mentorship community, educational activities, including travel, workshops, conferences, and works-in-progress presentations, as well as overseeing stipend payments and ensuring compliance with required training. The Administrator also conducts accounts payable, accounts receivable, and purchasing functions for the fellowship such as setting up purchase orders, reviewing invoices, processing expense reports. They coordinate with the division finance team to manage spending and to ensure all activities comply with UCSF and funder policies.
In addition to fellowship coordination, the Administrator partners closely with volunteer offices and education programs to coordinate rotations, orientations, and educational experiences for aspiring midwives and midwifery students, facilitating their engagement in Black Centering and abortion clinical training alongside the midwifery fellows. They manage the scheduling, produce orientation materials, and serve as the primary contact for learners during their rotations. The Administrator also supports program evaluation and continuous quality improvement by collecting and analyzing qualitative and quantitative data, managing IRB submissions, contributing to grant proposals and reports, and assisting with manuscript preparation and scholarly dissemination.
This role serves as the main point of contact and coordinator for visitors, observers, volunteer aspiring midwives, and research assistants affiliated with the BMF program. This includes ensuring compliance with policies and regulations at UCSF and the San Francisco Department of Public Health and providing consultation to faculty and administration regarding the management of these groups. The role requires frequent collaboration with program leadership, site directors, faculty, partner institutions, and funding sources to maintain transparent communication and strong partnerships. Exceptional organizational, communication, and problem-solving skills are essential, as is the ability to work independently and collaboratively within diverse academic, clinical, and community environments.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
Certain terms and conditions of employment for this position, including the rate of pay, benefits, etc., are currently subject to negotiation with the appropriate union.
The salary range for this position is $83,700 - $125,600 (Annual Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Qualifications
Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• 3+ years minimum experience required
• Thorough knowledge of or ability to quickly come up to speed on relevant policies and regulatory requirements; solid knowledge of health professions education program requirements; and thorough knowledge of the health professions education industry.
• Thorough knowledge of administrative analysis and operations research; demonstrated ability to develop and implement processes and systems; and thorough knowledge of the administrative and operational implications in a program.
• Demonstrated experience and documented excellence in oral and written communications skills, including active listening and critical thinking.
• Strong interpersonal skills; actively cooperates and supports the work of others; ability to work productively with anyone regardless of background; empathetic and aware of impact on others; and strong problem-solving skills to assist learners and resolve issues.
• Excellent organizational skills, analytical ability, and demonstrated attention to detail; ability to complete work and meet established deadlines in an accurate and timely manner; and ability to manage short and competing deadlines.
• Highly proficient in MS Office applications including Word, Excel, and Outlook.

Preferred Qualifications:

• Master's degree in related area
• 5+ years experience
• Experience with fellowship or training programs in a medical university setting.
• Prior experience working in or volunteering in a family planning environment or organization.
• Thorough knowledge of educational software and platforms; demonstrated ability to analyze and seek solutions to enhance the user experience.
• Thorough knowledge of data management and documentation methods used in investigating and presenting findings about the program; skills include statistical analysis of data across databases and systems.

License/ Certifications:

• No