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Assistant Program Administrator Jobs (NOW HIRING)

State Bar of Texas

Program Administrator

Austin, TX · On-site

The Program Administrator ensures the accuracy and completeness of IOLTA Program database ... assist with reports for management, board members, grantors, and other stakeholders, while ...

Aspen Publishing

Program Administrator

Burlington, MA · On-site

$67.70K - $112.20K/yr

Aspen Publishing is seeking a Program Administrator to be a part of our growing JD-NEXT team ... Supervise JD-Next Course Assistants, providing guidance and monitoring performance while ensuring ...

William and Mary

Program Administrator

Program Administrator Department: CC00201 WM001 | SOE | Osher Lifelong Learning Institute Job ... Coordinate and/or lead member workshops and registration help desks to assist members in using the ...

Aspen Publishing

Program Administrator

Burlington, MA · On-site

$67.70K - $112.20K/yr

Aspen Publishing is seeking a Program Administrator to be a part of our growing JD-NEXT team ... Supervise JD‑Next Course Assistants, providing guidance and monitoring performance while ensuring ...

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Assistant Program Administrator information

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$26K

$68.2K

$136.5K

How much do assistant program administrator jobs pay per year?

As of May 31, 2026, the average yearly pay for assistant program administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Program Administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.

What are some typical challenges faced by an Assistant Program Administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What does an Assistant Program Administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What cities are hiring for Assistant Program Administrator jobs? Cities with the most Assistant Program Administrator job openings:
What are the most commonly searched types of Program Administrator jobs? The most popular types of Program Administrator jobs are:
What states have the most Assistant Program Administrator jobs? States with the most job openings for Assistant Program Administrator jobs include:
Assistant Program Administrator jobs near you

Executive Assistant/Program Administrator

Systems Planning and Analysis

Arlington, VA • On-site

Full-time

Posted 27 days ago

Job description

Overview
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.
The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.
SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future.
SPA has an immediate need for an Executive Assistant/Program Analyst to provide onsite support in Arlington, VA.
Responsibilities
The DARPA Director's Office (DIRO) Front Office Sr. Executive Assistant (EA) will provide support to the Director on a daily basis. Will work closely with the DIRO Front Office Team to ensure timely, proactive, and comprehensive administrative support to leadership. Will be expected to handle sensitive information while exercising professionalism and discretion. The dynamic nature of this role requires that the successful candidate be a self-starter, taking the initiative whenever possible and thinking ahead of what the mission needs are-all while displaying elite multi-project tracking and execution ability along with exemplary time management skills. The ideal candidate will apply professional demeanor across internal and external stakeholders. Responsibilities include cultivating productive working relationships across the Agency, and the application of energetic approaches and eagerness to tackle new projects and ideas. Successful candidate will have demonstrated proactivity to identify and solve problems. Will routinely interact with executives, and display sound judgment and tact. Work directly with the Office Director (OD) to support all aspects of daily work routine: maintaining the OD's calendar, including scheduling meetings, appointments, and speaking engagements. Determine priority of matters of attention for the OD, keep the OD advised of time-sensitive and priority issues, and exercise discretion in committing time and evaluating needs. Ensure appropriate follow-up, redirect matters to staff, or handle individually. The candidate will play a key role in the coordination of staff efforts both within and outside the office and Agency, and must assist in Front Office activities and processes including planning, prioritization, and executions as appropriate, and coordinate work with other DIRO and DARPA staff.
Qualifications
Required:
  • 5+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
  • Bachelor's degree
  • Active Secret clearance
  • Ability to report to the office five days a week
  • Detail-oriented with exceptional planning and communication skills
  • Experience managing special projects, executive meetings, and external groups for an executive
  • Experience organizing and managing operations consisting of in-person and remote staff
  • Exhibits superior confidentiality, judgement, and discretion in performing duties
  • Experience preparing pitch decks, background materials, and proposals
  • High proficiency with MS Office, project management, and productivity tools

Desired:
  • Active Top Secret clearance
  • Bachelor's degree in business, engineering, or economics
  • 1 year of experience directly supporting a CEO, founder, or government executive at DARPA, I-ARPA, ARPA-H, or ARPA-E
  • Knowledge of DoD or other US Government operations and processes, and familiarity with DARPA

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