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Assistant Program Administrator Jobs in Maine (NOW HIRING)

Waypoint Maine

Residential Program Assistant

Sanford, ME

$35K - $45K/yr

Position Overview Assist and support Administrator in the day-to-day operations of the home. The Residential Program Assistant must act as a role model and mentor to co-workers by maintaining a ...

Waypoint Maine

Residential Program Assistant

Sanford, ME · On-site

$35K - $45K/yr

Position Overview Assist and support Administrator in the day-to-day operations of the home. The Residential Program Assistant must act as a role model and mentor to co-workers by maintaining a ...

Waypoint Maine

Residential Program Assistant

Sanford, ME · On-site

$35K - $45K/yr

Position Overview Assist and support Administrator in the day-to-day operations of the home. The Residential Program Assistant must act as a role model and mentor to co-workers by maintaining a ...

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Assistant Program Administrator information

What does an Assistant Program Administrator do?

An Assistant Program Administrator supports the planning, implementation, and management of programs within an organization. Their duties typically include coordinating schedules, assisting with budgeting, maintaining records, and communicating with staff and stakeholders. They help ensure that program goals are met efficiently and assist with problem-solving as issues arise. The role may also involve preparing reports, tracking progress, and helping with the evaluation of program outcomes.

What is the difference between Assistant Program Administrator vs Program Coordinator?

AspectAssistant Program AdministratorProgram Coordinator
CredentialsTypically requires a bachelor's degree in a related field; certifications varyUsually requires a bachelor's degree; certifications are less common
Work EnvironmentAdministrative offices, program management settingsCommunity outreach, program implementation, administrative support
Employer & IndustryNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, education
Primary FocusSupporting program administration, managing logisticsImplementing programs, coordinating activities

While both roles support program operations, the Assistant Program Administrator typically handles higher-level administrative tasks and oversight, whereas the Program Coordinator focuses on executing program activities and day-to-day coordination.

What are some typical challenges faced by an Assistant Program Administrator, and how can they be effectively managed?

Assistant Program Administrators often juggle multiple tasks such as coordinating schedules, managing program documentation, and facilitating communication among team members. A common challenge is balancing competing priorities while ensuring deadlines are met. Effective time management, strong organizational skills, and proactive communication with both supervisors and team members help address these challenges. Utilizing project management tools and regularly checking in with the program administrator can also streamline workflows and minimize bottlenecks.

What are the key skills and qualifications needed to thrive as an Assistant Program Administrator, and why are they important?

To thrive as an Assistant Program Administrator, you need strong organizational skills, attention to detail, and a background in program management or a related field, often supported by a bachelor's degree. Familiarity with project management software, data tracking systems, and office productivity tools is typically required. Excellent communication, problem-solving abilities, and adaptability are crucial soft skills for coordinating with stakeholders and handling multiple priorities. These skills and qualities ensure efficient program operations, effective team collaboration, and successful achievement of organizational goals.
Assistant Program Administrator jobs near you
Infographic showing various Assistant Program Administrator job openings in Maine as of July 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 50% In-person, and 50% Hybrid job distribution.

Administrator in Training Program-Northern Region

First Atlantic Health Care

Bangor, ME • On-site

$25 - $50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Job description

General Purpose:
The Administer in Training (AIT) preceptor program is a paid internship designed to prepare an individual for a successful career as an Administrator in Long Term Care. This program will be in Bangor.
Requirements
• Baccalaureate or higher degree from an accredited college or university in Administration, Health Care Administration, Long-Term Care Administration
• Baccalaureate degree from an accredited college or university in a health-related field, such as nursing, social work, psychology
• Baccalaureate or higher degree from an accredited college or university in any field, plus proof of one (1) of the following:
  1. A Certificate of Advanced Study in Long Term Care Administration from an accredited college,
  2. Twelve (12) semester hour credits from an accredited college with not fewer than six (6) in management and the balance in health care (applicant must also submit the Educational Worksheet)

Core Goals of Our AIT Program:
  • Develop actionable leadership skills and highly functioning teams
  • Rotate through all departments to acquire knowledge of and experience within the functional operations areas of a facility; including Nursing, Food Services, Social Services, Activities, Housekeeping, Laundry, Human Resources, Account Management, and Maintenance
  • Develop strong business acumen: Financial management, budget planning, and associated reimbursement systems i.e. Medicare, Medicaid, private insurers, etc
  • Set, measure, and maintain key performance indicators (KPI) and high-quality care outcomes
  • Develop workforce, including Recruiting and Retaining staff, in long term care environments and diverse markets
  • Understand and build expertise in compliance, regulation, and laws that guide our business and services
  • Learn and implement a Quality Assurance and Performance Improvement (QAPI) approach to providing care, delivering service, and managing your workforce
  • Build marketing strategies to support census and mix targets
  • Demonstrate effective community relations; how we fit into the community as a service and a healthcare resource
  • Successfully complete the State of Maine and Federal requirements established for the licensing of Multi-level Laong Term Care Administrators

Minimum Qualifications:
  • 5 years of professional work experience
  • Desire to lead a successful facility management team
  • Passion for the delivery of care and services to our elderly population is a must
  • Willingness to relocate

We want to support your work and life balance and would love to speak with you about what interests you.
  • Paid Time Off
  • Pay On Demand: Daily access to your paycheck
  • Full time employees have access to full benefits; medical, dental, vision and disability
  • Flexible savings account, including medical & dependent care
  • 401(k) Retirement savings program with employer contribution
  • Employee Assistant Program
  • Flexible savings account, including medical and dependent care
  • Employer paid life insurance

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