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Assistant Office Administrator Jobs in Rio Rancho, NM

AeroVironment

Contracts Administrator

Albuquerque, NM · Hybrid

... Assist Contracts Managers in ensuring the company compliance with the terms and conditions ... We are very flexible regarding which AV office you are assigned to, and we would consider any of ...

TekSynap

Systems Administrator

Albuquerque, NM

$65K - $95K/yr

Train junior systems administrators in best practices and day-to-day operations. * Assist in the ... Office * Noise level: Low * Work schedule: Schedule is day shift Monday - Friday. May be requested ...

University of New Mexico

Admin Assistant 1

Albuquerque, NM · On-site

$16.71 - $20.93/hr

Performing general administrative and office support tasks * Supporting UCAC staff with day-to-day operational needs This is an in-person position located on UNM's main campus. Remote work is not ...

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All JobsOffice Administrator JobsAssistant Office Administrator JobsAssistant Office Administrator Jobs in Rio Rancho, NM

Assistant Office Administrator information

See Rio Rancho, NM salary details

$24.5K

$64.2K

$128.4K

How much do assistant office administrator jobs pay per year?

As of Jul 14, 2026, the average yearly pay for assistant office administrator in Rio Rancho, NM is $64,163.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,300.00 and $75,700.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Assistant Office Administrator, and why are they important?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by Assistant Office Administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is the work of an assistant Office Administrator?

An Assistant Office Administrator supports daily office operations by handling administrative tasks such as scheduling, correspondence, data entry, and filing. They often use office software like Microsoft Office and may coordinate communication between departments to ensure smooth workflow.

How much do admin assistants get paid?

Administrative assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Assistant office administrators may have similar pay ranges, with additional responsibilities that can influence compensation. Salaries can vary based on the size of the organization and required skills such as proficiency in office software and communication abilities.

What does an office administration assistant do?

An office administration assistant supports daily office operations by handling tasks such as answering phones, managing schedules, organizing files, and preparing documents. They often use office software like Microsoft Office and require good organizational and communication skills to ensure smooth workflow.

What does an assistant administrator do?

An assistant office administrator supports the daily operations of an office by handling tasks such as scheduling, correspondence, data entry, and coordinating with staff. They often use office software like Microsoft Office and may assist with administrative projects to ensure smooth workflow.

What are Assistant Office Administrators?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are popular job titles related to Assistant Office Administrator jobs in Rio Rancho, NM? For Assistant Office Administrator jobs in Rio Rancho, NM, the most frequently searched job titles are:
What job categories do people searching Assistant Office Administrator jobs in Rio Rancho, NM look for? The top searched job categories for Assistant Office Administrator jobs in Rio Rancho, NM are:
What cities near Rio Rancho, NM are hiring for Assistant Office Administrator jobs? Cities near Rio Rancho, NM with the most Assistant Office Administrator job openings:
Assistant Office Administrator jobs near you
Project Controls & Billing Administrator

Project Controls & Billing Administrator

Improve Group

Albuquerque, NM • On-site

$48K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Project Controls & Billing Administrator-Job Description
We are seeking an experienced and highly detail-oriented Project Controls & Billing Administrator to support our Construction Superintendents, Project Managers, Design Team, and VP. This role is responsible for helping drive project organization, billing coordination, project tracking, and operational accountability across active projects.
This is not an entry-level administrative role. We are looking for someone with demonstrated success in project billing, project coordination, financial administration, or project controls who can step into the position and contribute immediately with minimal ramp-up time.
The ideal candidate thrives on details, follow-through, organization, and keeping projects financially and operationally moving forward. This individual should be highly proactive in tracking outstanding items, pushing billing processes forward, supporting project teams, and ensuring project information is accurate, complete, and timely.
A strong understanding of project billing processes, project schedules, financial tracking, and Microsoft Project is essential for success in this role.
The Project Controls & Billing Administrator will be based in our Albuquerque, NM office at 3550 Pan American Fwy NE. After a successful onboarding and probationary period, this role will have the ability to work in a hybrid format based on performance and business needs
As a Project Controls & Billing Administrator for Improve Group it is crucial to be strategic, resourceful, and excited by the opportunity to problem solve in the field.
Key Responsibilities:
Project Controls & Coordination
  • Maintain and track project schedules and milestones within Microsoft Project
  • Monitor project progress and help ensure project tracking remains accurate and current
  • Coordinate with Project Managers, Superintendents, and Design Team members to gather project updates and required documentation
  • Proactively follow up on outstanding items to help maintain project momentum and billing timelines
  • Support operational accountability across active projects
  • Maintain organized and accurate project files and documentation
  • Create and manage purchase orders (POs)
  • Assist in preparing project reports, tracking logs, and operational documentation

Billing & Financial Coordination
  • Coordinate project billing processes from preparation through submission
  • Track billing schedules and ensure billing deadlines are met
  • Work closely with project teams to obtain required billing documentation and approvals
  • Verify billing accuracy prior to submission
  • Support invoice processing, tracking, and payment coordination
  • Maintain accurate project financial records and documentation
  • Help identify potential billing gaps, delays, or missing information before they impact project financials
  • Support visibility into lost time, project progress, billing timing, and gross margin impacts
  • Assist Finance in forecasting processes related to project financials; timing of customer billings and vendor payments

Team & Operational Support
  • Provide operational and administrative support to Construction Superintendents, Project Managers, Design Team members, and Leadership
  • Assist in coordinating communication between departments and project stakeholders
  • Support consistency across project administration and billing processes
  • Help improve organizational systems, workflows, and tracking processes
  • Identify administrative or operational issues proactively and help drive resolution

Required Qualifications
  • Minimum 2 years of experience in project billing, project coordination, construction administration, project controls, finance coordination, or a related role
  • Familiarity with project-based financial reporting and billing systems
  • Experience coordinating between field teams, project managers, leadership, and finance/accounting departments
  • Experience supporting construction, architecture, design, or related project-based industries
  • Strong understanding of project billing processes, invoice coordination, tracking, and financial administration
  • Experience supporting billing within a project-based environment
  • Strong working knowledge of Microsoft Project
  • Understanding of project schedules, timelines, project progress tracking, lost time impacts, and gross margin considerations
  • Extremely detail oriented with strong organizational and follow-through skills
  • Proven ability to manage multiple active projects and priorities simultaneously
  • Comfortable proactively following up with teams to obtain information and maintain progress
  • Strong written and verbal communication skills
  • Self-starter capable of contributing immediately within a fast-paced environment
  • Ability to live our four Inside-Out Company Commitments:
    • Be the Advocate
    • Be Unreasonable
    • Be Vulnerable
    • Be Bonded
  • Clean driving record with proof of insurance and valid driver's license.
  • Must be legally authorized to work in the United States without employer sponsorship.
  • Knowledge of job cost accounting and construction billing processes, preferred.

Compensation Structure:
  • Competitive Base Salary ($48,000-$60,000)
  • Participation in the employee company bonus (annual)
  • Participation in the Employee Stock Ownership program (ESOP). An ESOP is an employee benefit plan that enables employees to own part or all of the company they work for, through granted stocks to employees.
  • 401K retirement company match
  • Medical (90% premium company paid, for employee), dental, vision, company covered life insurance and disability (short and long term), optional additional life insurance
  • PTO, Bereavement, Paid New Parent Leave, and Holidays

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