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Medical Office Administrator Jobs in Rio Rancho, NM

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Medical Office Administrator information

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$13

$20

$33

How much do medical office administrator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for medical office administrator in Rio Rancho, NM is $20.10, according to ZipRecruiter salary data. Most workers in this role earn between $16.06 and $22.60 per hour, depending on experience, location, and employer.

What is the difference between Medical Office Administrator vs Medical Receptionist?

AspectMedical Office AdministratorMedical Receptionist
CredentialsHigh school diploma; certifications in medical office administrationHigh school diploma; on-the-job training
ResponsibilitiesManaging office operations, scheduling, billing, and staff coordinationGreeting patients, answering phones, scheduling appointments
Work EnvironmentMedical offices, clinics, healthcare facilitiesFront desk of medical offices and clinics
Employer & Industry UsageHealthcare providers, clinics, hospitalsMedical practices, outpatient clinics

While both roles are essential in healthcare settings, Medical Office Administrators handle broader administrative tasks and office management, whereas Medical Receptionists focus primarily on patient interaction and front desk duties. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as a medical office administrator, and why are they important?

To thrive as a Medical Office Administrator, you need strong organizational skills, knowledge of healthcare procedures, and typically a diploma or certificate in medical office administration. Familiarity with medical billing software, electronic health records (EHR) systems, and scheduling platforms is essential. Exceptional interpersonal skills, attention to detail, and the ability to multitask set outstanding administrators apart. These skills ensure the smooth operation of medical offices, support patient care, and maintain compliance with healthcare regulations.

What is a medical office administrator?

A medical office administrator performs a variety of clerical and administrative duties at health care facilities and insurance companies. Their responsibilities include answering phones, responding to customer questions, filing insurance claims, and following up with insurance companies to help resolve claims payments. They may also perform basic bookkeeping with financial software. Medical office administrators need to be familiar with medical terminology and insurance procedures.

What are some common challenges faced by medical office administrators and how can they be managed effectively?

Medical Office Administrators often encounter challenges such as managing high patient volumes, coordinating schedules among healthcare providers, and ensuring accurate patient records. Balancing these responsibilities requires strong organizational skills, attention to detail, and adaptability to fast-paced environments. Effective use of practice management software, clear communication with the clinical team, and proactive problem-solving can help administrators handle these challenges efficiently. Building strong relationships with staff and patients also contributes to a more positive and productive work environment.
More about Medical Office Administrator jobs
What are popular job titles related to Medical Office Administrator jobs in Rio Rancho, NM? For Medical Office Administrator jobs in Rio Rancho, NM, the most frequently searched job titles are:
What job categories do people searching Medical Office Administrator jobs in Rio Rancho, NM look for? The top searched job categories for Medical Office Administrator jobs in Rio Rancho, NM are:
What cities near Rio Rancho, NM are hiring for Medical Office Administrator jobs? Cities near Rio Rancho, NM with the most Medical Office Administrator job openings:
Medical Office Administrator jobs near you
Infographic showing various Medical Office Administrator job openings in Rio Rancho, NM as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $41,813 per year, or $20.1 per hour.

Office Administrator

Heritage Real Estate Company

Albuquerque, NM • On-site

$40K/yr

Full-time

Posted 25 days ago

Job description

Job Type
Full-time
Description
WORK, PLAY & ENJOY LIFE WITH HERITAGE
Discover Heritage Ascent - a premium coworking space designed to enhance productivity, community, and work-life balance. Located in a Class A building in the heart of Albuquerque, Heritage Ascent offers flexible office suites and shared workspaces tailored for modern professionals. Heritage Real Estate Company is seeking a full-time Office Administrator to oversee and support our Heritage Ascent coworking and executive office suites. This is a supportive, client-facing role that works closely with our Sales & Marketing Manager and property management teams to ensure smooth day-to-day operations and top-tier customer service.
Full-time Salary Exempt position Starting at $40,000 DOE plus benefits. Located in Albuquerque, NM. Working out of our Heritage Ascent Corporate Office.
Position Purpose The Office Administrator is the face of Heritage Ascent, responsible for creating a welcoming, professional, and service-focused environment for members, guests, and prospective clients. This position plays a key role in the day-to-day operations of our coworking space by managing front desk responsibilities, assisting with tours and onboarding, coordinating meeting room and office reservations, handling administrative tasks, and ensuring the space is always clean, organized, and functioning at its best. With a strong emphasis on hospitality and proactive support, the Office Administrator helps maintain a high-quality member experience and supports the broader success of the Heritage Real Estate team.
Essential Duties and Responsibilities
• Open and prepare Heritage Ascent space daily to ensure a clean, welcoming, and fully functional environment.
• Greet and assist members and guests with a warm, professional demeanor, offering directions, supporting meeting room or office setup, and anticipating client needs.
• Conduct tours for potential members, highlighting available services, amenities, and membership benefits.
• Coordinate move-in details and onboarding for new companies to ensure a seamless transition into the space.
• Troubleshoot and escalate basic technical issues (e.g., WiFi, printers, projectors), submitting service requests and work orders, as necessary.
• Manage mail and package delivery, including accurate logging and timely notification to clients.
• Coordinate reservations for offices and conference rooms, ensuring proper setup and availability.
• Maintain cleanliness and organization in common areas, including kitchen, meeting rooms, lounges, and reception.
• Enter and track invoices for timely payment and coordinate with the accounting team as needed.
• Collect outstanding balances from clients and ensure accounts remain current.
• Process and run credit card payments for memberships, bookings or other charges.
• Review client billing regularly and follow up on unpaid invoices.
• Monitor inventory levels and order supplies to ensure operational readiness.
• Assist with planning and execution of events, including networking functions and client appreciation activities.
• Collaborate with the Sales & Marketing Manager to support property tours and communication with prospective clients.
• Answer and route incoming calls on a multi-line phone system; provide light administrative and clerical support, as needed for clients.
• Provide additional operational and administrative support to Heritage Real Estate Company as needed, including assisting with special projects, covering staffing needs, handling general office tasks, and any additional responsibilities as requested.
• Uphold a professional image and deliver a consistent, high-level client experience at all times.
• Flexibility to occasionally work evenings or weekends, depending on business or event needs.
• Perform other job-related duties as assigned
Requirements
• High school diploma or equivalent required; a four-year college degree is preferred.
• Outstanding verbal and written communication skills, with the ability to engage professionally and build positive rapport with clients, guests, and team members.
• Proven ability to manage multiple priorities, remain organized, and deliver exceptional service in a fast-paced, client-facing environment.
• High level of discretion, reliability, and a service-first mindset; consistently maintain a polished, professional appearance and demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable navigating various software systems, databases, and standard office equipment.
• Strong attention to detail with the ability to anticipate client needs and respond with poise and professionalism.
• Comfortable assisting with light physical tasks, including lifting up to 25 lbs., bending, and setting up meeting rooms or common areas.
• Flexible and calm under pressure, able to adapt to changing situations and resolve issues quickly and efficiently.
• Demonstrates a warm, welcoming attitude and understands the importance of hospitality in creating a positive client experience.
• Prior experience in reception, concierge, customer service, hospitality, or coworking environments is a plus.
Salary Description
$40,000k Annually

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